Administrative Assistant to Executive Director of Development (Divisional Headquarters)

salvarmycareers; Indianapolis (IN); On-site; USD 40,000 - 48,000; Full time

Job summary

The Salvation Army Indiana Division is seeking an Executive Assistant to support the Executive Development Director and the Development Team. You will handle confidential matters, coordinate communications, and maintain donor relations and office procedures.

Requirements include an associate degree or equivalent experience, four years of related work, strong English communication, proficiency with Zoom, Salesforce, and Microsoft Office, and a valid driver's license.

Qualifications

• Associate degree or four years related experience required.
• Background check completed and reviewed.
• Four years work-related experience preferred.

Responsibilities

• Support the Executive Development Director and Development Team.
• Take meeting minutes and distribute to stakeholders.
• Manage donor relations, reports, and fundraising documentation.
• Maintain calendars and office procedures; handle confidential matters.

Skills

Verbal and written communication

English fluency

Typing accuracy

MS Office proficiency

Zoom familiarity

Salesforce familiarity

Office equipment handling

Teamwork

Education

Associate degree or equivalent experience

Tools

Salesforce

Microsoft Office

Zoom

Job description

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Salary Range Starting at: $44,000.00 Annual

Job Description:

As the Executive Assistant, you will advance and support the Mission of The Salvation Army in everything that you do, while assisting the Executive Development Director with the responsibilities and functions of the office of Development. This includes handling highly private and sensitive matters relating to personnel, donor relations, fundraising, department and office procedures.

What You Will Do:

• Assist the Executive Development Director (EDD) in communications with the Development Team, to the corps/unit personnel within the Indiana Division and Divisional Headquarters.
• Take minutes at various development meetings and distribute to key stakeholders.
• Assist the EDD on special development projects.
• Upon approval of the EDD, make portfolio changes in Salesforce for the Philanthropy Team.
• Request Salesforce donor and fundraising reports for the EDD.
• Process invoices for payment relating to EDD’s office i.e., annual fund invoices, floral orders, other monthly expenses.
• Oversee the Memorial/In Honor Donor and Matching Gift programs.
• Produce thank you and correspondence letters as needed.
• Record Capital Campaign donations and produce reports.
• Assist in supporting the Divisional Annual Fund Program.
• Manage the Development Team and the Development Conference Room calendars.
• Keep the development mailbox area, workspace area and cage organized.
• Other tasks as assigned by leadership.

Minimum Qualifications: The requirements listed below are representative of the minimal education, experience, skills, and/or abilities required for this position.

Education: Minimum associate degree or four years work related experience as Executive Assistant / Administrative Assistant or combination of training and experience will be considered.

Background Checks: Position requires a background check to be completed, and all background check results will be reviewed.

Experience: Four years work related experience preferred.

Certifications: Must have a valid driver’s license and maintain The Salvation Army Driver’s qualification standard; must complete Safe From Harm training within the first 90 days of employment.

Skills/Abilities:

• Able to speak, write and understand English in a manner sufficient for effective communication with leadership, field personnel, and clientele
• Exhibit excellent verbal and written communication skills
• Type with a high degree of accuracy
• Minimum competency at an intermediate level with Zoom, Salesforce and Microsoft Office, especially Word, Excel, Outlook and Teams. Other MS program competencies a plus
• Able to use office equipment at an advanced level, including copy machines and scanners
• Must be able to pay close attention to detail and to work effectively with minimum supervision
• Able to ensure that several projects are progressing at the same time
• Willing and able to relate to people in a courteous and professional manner/excellent interpersonal skills. Must be a team player
• Willing to continue education and learn new computer applications as needed

Supervisory Responsibility: No supervisory responsibilities

The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.

Physical Requirements Include:

• Good speaking, hearing and vision ability, and excellent manual dexterity
• Lifting, pulling, and pushing of materials up to 25 pounds
• May require bending, squatting, walking.
• May require standing for extended

Travel: No travel required

Working Conditions: Work is performed in a typical office environment

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Why Work with Us?

If you’re ready for a career doing meaningful work with a discernable impact, keep reading. The Salvation Army’s brand promise is to Do the Most Good - and it’s our employees that help us get there. At every level and in every discipline, you can have a real impact on your community through the work done inside our walls every day. If you work for us, you will be the hands and feet that enable us to help others.

We are as impassioned about our employees as we are about our mission to preach the Gospel of Jesus Christ and help anyone in need in His name without discrimination. Our work culture reflects this quality, which makes our offices seriously great places to work. Just walk inside our doors and you’ll quickly see that our employees are proud to support programs that make a difference.

In addition to traditional Health, Wellness, RX and PTO benefits, see what our employees told us they most liked about working for the Indiana Division of TSA by responding to our most recent 2023 survey…

• 91% are proud of their work to help meet the needs of people in their communities
• 75% find their "Work Stress" manageable
• 80% find their managers supportive during those times of stress
• 89% appreciate the flexible work options they have in their position
• 98% appreciate how they are allowed to use 4 sicks days as "Discretionary"
• 99% appreciate the 11 paid holidays they receive each year

See what our employees said when asked to rank the best reasons for working at the Indiana Division Salvation Army…

1. Helping People
2. Faith Centered Organization
3. Work Environment/ Co-Workers
4. Benefits