Part Time Accounts Payable Coordinator

ARCH Orthodontics; Canton (MA); On-site; USD 30,000 - 48,000; Part time

Job summary

ARCH Orthodontics is seeking an Accounts Payable Coordinator to own our vendor bills and payments from start to finish on a steady, part-time schedule. You’ll ensure timely payments, catch errors, and provide leadership with clear visibility into cash flow.

The role focuses on accurate coding, routine reconciliations, and safeguarding confidential financial information while supporting multiple office locations in the greater Boston area.

Qualifications

• 2+ years in accounts payable or bookkeeping
• Experience with QuickBooks Online or similar
• Strong Excel or Google Sheets skills
• Detail-oriented with ability to resolve discrepancies
• Professional discretion with confidential financial information

Responsibilities

• Review, code, and enter invoices, matching to orders
• Route invoices for approval and prepare weekly AP runs
• Reconcile vendor statements and company credit card activity
• Resolve billing questions and keep vendor records up to date
• Prepare AP aging and assist month-end close
• Verify vendor banking changes before processing

Skills

Vendor invoicing

Accounts payable

QuickBooks Online

Excel skills

Attention to detail

Tools

TOPS

Google Sheets

Job description

Love it when the numbers tie out? ARCH Orthodontics is looking for a detail-driven Accounts Payable Coordinator to own our vendor bills and payments from start to finish. You'll keep our vendors paid on time, catch the errors others miss, and give our leadership team a clear view of where our money goes - all on a steady, part-time schedule.

About ARCH

ARCH Orthodontics creates confident smiles for children, teens, and adults across [number] offices in the greater Boston area, South Shore, and Cape Cod. Our team works by five core values - Support, Professionalism, Integrity, Respect, and Excellence - and we take pride in being a place where people are trusted to do great work.

What You'll Do

• Review, code, and enter vendor, lab, and supply invoices, matching them to orders and receiving records.
• Route invoices for approval and prepare weekly check and ACH payment runs.
• Reconcile vendor statements and company credit card activity across our locations.
• Resolve billing questions, duplicate charges, and credits with vendors, and keep vendor records and W-9s current.
• Prepare AP aging and cash-out reports and support month-end close with our outside accountant.
• Protect the Practice by verifying any vendor banking change before it's made.

What You Bring

• 2+ years of accounts payable, bookkeeping, or accounting support experience.
• Experience with [QuickBooks Online] or similar accounting software.
• Solid Excel or Google Sheets skills.
• Sharp attention to detail and the follow-through to resolve every discrepancy.
• Professional, friendly communication and discretion with confidential financial information.
• Nice to have: dental, orthodontic, or medical office experience; familiarity with TOPS.

Why You'll Like It Here

• A consistent part-time schedule: [days/hours].
• Ownership of a function that matters, with direct access to leadership.
• A supportive team that values accuracy and good systems.