Accounts Payable Coordinator PT

Arch Orthodontics PC; Canton (MA); On-site; USD 30,000 - 47,000; Part time

Job summary

ARCH Orthodontics in the Greater Boston area seeks an accounts payable coordinator on a part-time schedule. You will own vendor bills and payments end-to-end, ensure accuracy, and provide leadership with clear cash flow views.

The role emphasizes detail, reliability, and discretion in handling confidential financial information. You'll review invoices, code them, route for approvals, reconcile statements, and assist with month-end close.

Qualifications

• 2+ years accounts payable or accounting support experience.
• Experience with QuickBooks Online or similar accounting software.
• Solid Excel or Google Sheets skills.
• Sharp attention to detail and the follow-through to resolve discrepancies.

Responsibilities

• Review, code, and enter vendor, lab, and supply invoices, matching them to orders and receiving records.
• Route invoices for approval and prepare weekly check and ACH payment runs.
• Reconcile vendor statements and company credit card activity across locations.
• Resolve billing questions, duplicate charges, and credits with vendors; keep vendor records and W-9s current.
• Prepare AP aging and cash-out reports; support month-end close with outside accountant.
• Verify any vendor banking changes before they're made.

Skills

Accounts payable

Vendor billing

Excel

Attention to detail

Communication

Tools

QuickBooks Online

Job description

Love it when the numbers tie out? ARCH Orthodontics is looking for a detail-driven Accounts Payable Coordinator to own our vendor bills and payments from start to finish. You'll keep our vendors paid on time, catch the errors others miss, and give our leadership team a clear view of where our money goes - all on a steady, part-time schedule.

About ARCH

ARCH Orthodontics creates confident smiles for children, teens, and adults across [number] offices in the greater Boston area, South Shore, and Cape Cod. Our team works by five core values - Support, Professionalism, Integrity, Respect, and Excellence - and we take pride in being a place where people are trusted to do great work.

What You'll Do

• Review, code, and enter vendor, lab, and supply invoices, matching them to orders and receiving records.
• Route invoices for approval and prepare weekly check and ACH payment runs.
• Reconcile vendor statements and company credit card activity across our locations.
• Resolve billing questions, duplicate charges, and credits with vendors, and keep vendor records and W-9s current.
• Prepare AP aging and cash-out reports and support month-end close with our outside accountant.
• Protect the Practice by verifying any vendor banking change before it's made.

What You Bring

• 2+ years of accounts payable, bookkeeping, or accounting support experience.
• Experience with [QuickBooks Online] or similar accounting software.
• Solid Excel or Google Sheets skills.
• Sharp attention to detail and the follow-through to resolve every discrepancy.
• Professional, friendly communication and discretion with confidential financial information.
• Nice to have: dental, orthodontic, or medical office experience; familiarity with TOPS.

Why You'll Like It Here

• A consistent part-time schedule: [days/hours].
• Ownership of a function that matters, with direct access to leadership.
• A supportive team that values accuracy and good systems.