Part-Time Accounting Coordinator (Temporary, Hybrid)

Arthur J. Gallagher & Co. (AJG); San Diego (CA); Hybrid; USD 52,348,800 - 59,236,800; Part time

Benefits offered by this job

Competitive compensation

Comprehensive benefits programs

Career development opportunities

Collaborative, people-first culture

Job summary

Arthur J. Gallagher & Co. seeks an Accounting Coordinator to support accounting, banking, payment processing and admin tasks in a hybrid 32-hour work week in San Diego, CA. The role includes in-office Tuesdays at 1843 Hotel Circle South and potential conversion to full-time.

Responsibilities cover cash management, disbursements, mail/document management and audit support. Ideal candidates bring a bookkeeping background, strong organization, and proficiency with MS Office.

Qualifications

• High school diploma and 2 years related experience or Bachelor's degree required.
• Must understand bookkeeping/accounting principles.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.

Responsibilities

• Process bank deposits and route supporting documentation.
• Download and maintain bank and investment statements.
• Print, assemble, and mail outgoing checks with documentation.
• Scan, organize, and file documentation for team members.
• Assist with audit preparation and control documentation.

Skills

Detail-oriented

Organizational skills

Time management

Independent worker

Problem solving

Communication

Education

Bachelor's degree

High school diploma

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Office

Job description

Overview

We are seeking a detail-oriented and proactive Accounting Coordinator to support a variety of accounting, banking, payment processing, and administrative functions. This role offers an excellent opportunity for an organized professional who enjoys working in a collaborative environment while maintaining accuracy and efficiency in financial and operational processes.

This is a 32‑hour‑per‑week hybrid position requiring one in‑office day each week on Tuesdays. The assignment is expected to run through the end of the year, with the possibility of transitioning into a permanent full‑time role based on business needs and performance.

Location: San Diego, CA | Work Schedule: Hybrid | 32 Hours per Week | In‑Office Requirement: Tuesdays at 1843 Hotel Circle South, San Diego, CA 92108 | Pay Rate: $23.00 per hour | Assignment Duration: Immediate start through the end of the year, with the potential to convert to a full‑time position.

How you'll make an impact

Cash Management & Banking

• Process bank deposits and route supporting documentation to appropriate team members
• Download and maintain bank and investment statements
• Process Positive Pay files to support fraud prevention controls
• Pick up and process district‑issued checks
• Review and manage check inventory levels

Disbursements & Payment Processing

• Print, assemble, and mail outgoing checks through USPS with required documentation
• Process special mailings, including tax documents and state filings, while maintaining tracking logs
• Record payments in the eligibility system
• Download and review daily vendor claims reports
• Update and maintain monthly vendor reporting

Mail & Document Management

• Scan and process incoming mail
• Organize, scan, and file documentation for multiple team members
• Maintain accurate electronic and physical filing systems
• Support document retention and records management requirements

Administrative & Audit Support

• Assist with audit preparation and administrative workflows
• Ensure documentation is complete, accurate, and readily accessible for internal and external reviews
• Support ongoing departmental initiatives and special projects as needed

About You

Required

• High school diploma and 2 years related experience or Bachelor's degree required. Must understand bookkeeping/accounting principles.

Preferred

• Knowledge of basic accounting principles and office procedures
• Strong organizational and time‑management skills
• Detail‑oriented with a high degree of accuracy
• Ability to work independently and manage multiple priorities
• Strong problem‑solving skills and initiative
• Proficiency with Microsoft Office, including Excel and Outlook
• Excellent written and verbal communication skills

Compensation and benefits

• Competitive compensation
• Comprehensive benefits programs designed to support your well‑being
• Career development opportunities and ongoing learning
• A collaborative, people‑first culture with accessible leadership
• The opportunity to do meaningful work with global reach and local impact

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled).