Part-Time Accounting Coordinator (Temporary, Hybrid)

Gallagher; San Diego (CA); Hybrid; Confidential; Part time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Career development opportunities

Job summary

Gallagher is seeking an Accounting Coordinator in San Diego for a 32-hour-per-week hybrid role. You will support banking, payment processing, and administrative tasks with an emphasis on accuracy and efficiency.

The position starts immediately through year-end, with potential for conversion to full-time based on performance. The role requires a high school diploma with 2 years related experience or a Bachelor's degree, plus knowledge of general bookkeeping principles.

Qualifications

• Requires high school diploma or equivalent plus 2 years related experience or a Bachelor’s degree.
• Understanding of bookkeeping or accounting principles is required.

Responsibilities

• Handle cash management and banking tasks including deposits and statement reconciliation.
• Process disbursements and payment processing, including checks and tax document mailings.
• Manage mail and document filing, scanning, and retention for multiple team members.
• Support audit activities and administrative workflows with accuracy and timeliness.

Skills

Detail-oriented

Organizational skills

Time management

Communication skills

Education

Bachelor's degree

High school diploma

Tools

Microsoft Office

Excel

Outlook

Job description

Introduction

Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you’ll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way.

Overview

We are seeking a detail-oriented and proactive Accounting Coordinator to support a variety of accounting, banking, payment processing, and administrative functions. This role offers an excellent opportunity for an organized professional who enjoys working in a collaborative environment while maintaining accuracy and efficiency in financial and operational processes.

This is a 32-hour-per-week hybrid position requiring one in-office day each week on Tuesdays. The assignment is expected to run through the end of the year, with the possibility of transitioning into a permanent full-time role based on business needs and performance.

Location: San Diego, CA

Work Schedule: Hybrid | 32 Hours per Week

In-Office Requirement: Tuesdays at our San Diego office located at 1843 Hotel Circle South, San Diego, CA 92108

Pay Rate: $23.00 per hour

Assignment Duration: Immediate start through the end of the year, with the potential to convert to a full-time position.

How You'll Make An Impact

Cash Management & Banking

• Process bank deposits and route supporting documentation to appropriate team members
• Download and maintain bank and investment statements
• Process Positive Pay files to support fraud prevention controls
• Pick up and process district-issued checks
• Review and manage check inventory levels

Disbursements & Payment Processing

• Print, assemble, and mail outgoing checks through USPS with required documentation
• Process special mailings, including tax documents and state filings, while maintaining tracking logs
• Record payments in the eligibility system
• Download and review daily vendor claims reports
• Update and maintain monthly vendor reporting

Mail & Document Management

• Scan and process incoming mail
• Organize, scan, and file documentation for multiple team members
• Maintain accurate electronic and physical filing systems
• Support document retention and records management requirements

Administrative & Audit Support

• Assist with audit preparation and administrative workflows
• Ensure documentation is complete, accurate, and readily accessible for internal and external reviews
• Support ongoing departmental initiatives and special projects as needed

About You

Required

High school diploma and 2 years related experience or Bachelor's degree required. Must understand bookkeeping/accounting principles.

Preferred

• Knowledge of basic accounting principles and office procedures
• Strong organizational and time-management skills
• Detail-oriented with a high degree of accuracy
• Ability to work independently and manage multiple priorities
• Strong problem-solving skills and initiative
• Proficiency with Microsoft Office, including Excel and Outlook
• Excellent written and verbal communication skills

If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.

Compensation And Benefits

• Competitive compensation
• Comprehensive benefits programs designed to support your well-being
• Career development opportunities and ongoing learning
• A collaborative, people-first culture with accessible leadership
• The opportunity to do meaningful work with global reach and local impact

At Gallagher, we are dedicated to building an inclusive and authentic workplace.

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)