Part Time Accounting Clerk

Lancaster County Economic Development; Lancaster (SC); On-site; USD 21,000 - 30,000; Part time

Job summary

Lancaster County Economic Development seeks a part-time Finance Assistant to support the Finance Department up to 30 hours per week. You will reconcile taxes, enter journal entries, process accounts payable vouchers and W-9s, and assist with grant and donation payments.

Strong data entry and accuracy are essential. Associates degree in business or accounting is preferred and the role reports to the Deputy Finance Director.

Qualifications

• Applies knowledge of standard accounting principles.
• Associate’s degree in business or Accounting preferred.
• Reports to the Deputy Finance Director.

Responsibilities

• Retrieves Finance department mail from the mailroom and distributes to Finance staff; opens invoices and payments.
• Reviews utility invoices to be paid and prepares spreadsheets; sorts bills and enters totals.
• Assist the Accounts Payable Analyst by entering vouchers in the financial software system; ensure coding is correct.
• Scans W-9s and uploads scanned files to vendor files in the financial software system; keep forms updated.
• Reconciles subsidiary ledger accounts to the general ledger; identify discrepancies and prepare corrections.
• Enter journal entries and reconcile to backup documentation; ensure correct debits/credits; may post to general ledger.
• Files documents including invoices, journal entries, W-9s, Certificates of Insurance, etc.
• Reconciles cash receipts for Local Accommodations Tax and Local Hospitality Tax; update spreadsheets and inform staff of discrepancies.

Skills

Accounts payable

Journal entries

W-9 forms

Spreadsheets

Customer assistance

Education

Associate’s degree in business or Accounting

Tools

Financial software system

Job description

Description

Under direct supervision, this part-time position (up to 30 hours per week) supports the Finance Department by performing various duties, including reconciling local hospitality and accommodations taxes, entering and scanning journal entries, accounts payable vouchers, and W-9s, processing payment invoices for grants and donations, compiling spreadsheets for accounts payable and fiscal analysts, retrieving and distributing office mail, assisting walk-in customers with inquiries, and other associated administrative tasks.

Under direct supervision, this part-time position (up to 30 hours per week) supports the Finance Department by performing various duties, including reconciling local hospitality and accommodations taxes, entering and scanning journal entries, accounts payable vouchers, and W-9s, processing payment invoices for grants and donations, compiling spreadsheets for accounts payable and fiscal analysts, retrieving and distributing office mail, assisting walk-in customers with inquiries, and other associated administrative tasks. Applies knowledge of standard accounting principles. Associate’s degree in business or Accounting preferred. Reports to the Deputy Finance Director.

Examples of Duties

• Retrieves Finance department mail from the mailroom and distributes to appropriate Finance staff; opens assigned mail such as invoices and payments.
• Reviews utility invoices to be paid and prepares spreadsheets; sorts bills and enters onto appropriate spreadsheet; ensures totals match the backup documentation.
• Assist the Accounts Payable Analyst by entering vouchers in the financial software system; ensures coding is correct based on information given; stamps invoices with date paid.
• Scans W-9’s to the appropriate shared file and uploads scanned files to vendor files in the financial software system; ensures the most updated form is attached to the vendor file.
• Under guidance from accounting staff and/or the Deputy Finance Director, reconciles assigned subsidiary ledger accounts to the general ledger; identifies discrepancies and prepares corrective entries as required.
• Assists the accounting staff with journal entries by entering the information in the financial software system; reconciles to backup documentation and ensures coding is correct based on the information given; ensures debits and credits are align; may post journal entries to the general ledger.
• Files various documents to include but not limited to: invoices, journal entries, W-9’s, Certificates of Insurance, etc.
• Reconciles cash receipts records for Local Accommodations Tax and Local Hospitality Tax; updates spreadsheets for any missing collections; informs accounting staff of any discrepancies; assists Accountant/Fiscal Analyst with sending correspondences to tax payers as required.

Equal Opportunity Employer