Part Time Accounting Assistant / Office Administrator

A.R. Mazzotta; Middletown (CT); On-site; USD 32,000 - 34,000; Part time

Benefits offered by this job

PTO

Paid holidays

Job summary

A.R. Mazzotta is seeking a Part-Time Accounting Assistant / Office Administrator in the Middletown, CT area. This direct hire role focuses on bookkeeping, payroll, financial reporting, and office duties in a small, friendly team.

The ideal candidate will have prior bookkeeping or accounting experience, be detail-oriented, organized, able to handle confidential information, and capable of working independently for about 16 hours per week over three days, with some scheduling flexibility.

Qualifications

• Previous bookkeeping or accounting experience is required.
• Experience processing payroll and preparing financial reports.
• Familiarity with payroll tax reporting and quarterly/annual filings.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality when handling financial data.
• Professional communication skills and a customer‑focused approach.
• Strong organizational skills and the ability to prioritize multiple responsibilities.
• Ability to work independently and manage recurring deadlines.
• Proficiency with standard office and accounting software.

Responsibilities

• Manage day‑to‑day bookkeeping and accounting activities
• Process accounts payable and record incoming receipts
• Prepare monthly payroll and related tax reporting
• Complete quarterly and annual tax reports
• Reconcile bank and investment accounts
• Prepare monthly financial reports covering income, expenditures, and disbursements
• Provide general administrative support to the office
• Answer incoming phone calls and direct inquiries appropriately
• Assist customers with payments, questions, and general inquiries
• Prepare letters, emails, and other business correspondence
• Perform data entry, filing, and other office duties as needed

Skills

Bookkeeping

Payroll processing

Financial reporting

Confidentiality

Detail-oriented

Organizational skills

Independent work

Communication skills

Office software

Job description

Part-Time Accounting Assistant / Office Administrator

Middletown, CT Area | Direct Hire | $23–$25 per hour, plus PTO and paid holidays

A public service organization in the Middletown area is seeking an experienced Accounting Assistant / Office Administrator for a part‑time position in its small, friendly office. This role is ideal for someone with a background in bookkeeping or accounting who is comfortable managing payroll, financial reporting, account reconciliations, and general office responsibilities.

The position offers approximately 16 hours per week over three days, with some flexibility in scheduling during regular business hours. The right candidate will be organized, detail‑oriented, comfortable working independently, and able to handle confidential financial information with discretion.

Please note: Previous bookkeeping or accounting experience is required. Candidates should have experience with payroll and financial reporting, including related tax reporting.

Responsibilities

• Manage day‑to‑day bookkeeping and accounting activities
• Process accounts payable and record incoming receipts
• Prepare monthly payroll and related tax reporting
• Complete quarterly and annual tax reports
• Reconcile bank and investment accounts
• Prepare monthly financial reports covering income, expenditures, and disbursements
• Provide general administrative support to the office
• Answer incoming phone calls and direct inquiries appropriately
• Assist customers with payments, questions, and general inquiries
• Prepare letters, emails, and other business correspondence
• Perform data entry, filing, and other office duties as needed

Qualifications

• Previous bookkeeping or accounting experience
• Experience processing payroll and preparing financial reports
• Familiarity with payroll tax reporting and quarterly and annual tax filings
• Strong attention to detail and accuracy
• Ability to maintain confidentiality when handling financial records and sensitive information
• Professional communication skills and a customer‑focused approach
• Strong organizational skills and the ability to prioritize multiple responsibilities
• Ability to work independently and manage recurring deadlines
• Proficiency with standard office and accounting software
• Experience with payroll and tax reporting is important. Training will be provided on the organization’s specific procedures.

Schedule & Compensation

• Schedule: Approximately 16 hours per week, three days per week
• Flexibility: Some flexibility with the days worked
• Pay: $23–$25 per hour, depending on experience
• Employment Type: Direct hire

A.R. Mazzotta is an equal opportunity employer. It is the policy of A.R. Mazzotta to employ, recruit, hire, train and promote individuals without regard to race, color, religious creed, sex, national origin, age, marital status, present or past history of mental disability, intellectual disability, learning disability, or physical disability, religion, political affiliation or belief, pregnancy, ancestry, veteran status, sexual orientation, gender identity or expression or any other status protected by federal, state, or local laws.