Department Operations & Records Specialist

Matanuska-Susitna Borough; Wasilla (AK); On-site; USD 55,000 - 75,000; Full time

Job summary

Matanuska-Susitna Borough in Wasilla, Alaska, seeks an experienced administrative support specialist to assist a Borough department with billing, budgeting, correspondence, and records management.

Responsibilities include coordinating meetings, preparing documents, data entry, and serving as liaison with the Department Director; it requires strong Word/Excel skills, familiarity with ICS training, and Notary potential.

Qualifications

• Requires an Associate's degree or higher in a related field; or equivalent combination of education and experience.
• Five (5) years of progressively responsible experience in the field with two years supporting senior executives.
• Experience related to department duties, including budgeting, purchasing, grants, and records management.

Responsibilities

• Billing: Prepares disbursement requests, tracks expenses, and processes reimbursements.
• Budget: Organizes and monitors department budgets and cost tracking; prepares reports.
• Correspondence: Drafts and edits materials, reviews for accuracy and formatting.
• Customer Service: Delivers courteous service and resolves customer inquiries and issues.
• Data Entry: Enters and verifies data in department systems.
• Director Liaison: Serves as main contact for the Director with internal and external partners.
• Hiring: Supports hiring processes and prepares related paperwork.
• Meetings: Facilitates meetings, prepares agendas, and records minutes.

Education

Associate's degree in related field

High School diploma or equivalent with substitution of education/experience for degree

Tools

Word

Excel

PowerPoint

Adobe Pro

Job description

Matanuska-Susitna Borough in Wasilla, Alaska, seeks an experienced administrative support specialist to assist a Borough department with billing, budgeting, correspondence, and records management.

Responsibilities include coordinating meetings, preparing documents, data entry, and serving as liaison with the Department Director; it requires strong Word/Excel skills, familiarity with ICS training, and Notary potential.