Parks Maintenance Manager

City of Sunny Isles Beach

Florida

On-site

USD 65,000 - 95,000

Full time

10 hours ago

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Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

City of Sunny Isles Beach is seeking a Parks Maintenance Manager to lead the Parks Division, setting goals, directing daily grounds maintenance, facilities upkeep, and safety programs. You will develop plans, supervise staff, and coordinate with vendors to deliver quality public spaces including beaches, parks, and athletic facilities.

The role requires strong budgeting, procurement, and event support, plus ability to implement emergency plans and ensure compliance with health, safety, and city

Qualifications

Bachelor’s degree or equivalent.
Minimum of four (4) years of progressively responsible experience performing similar duties in facility and/or park maintenance.
Three (3) years of experience supervising maintenance staff.
ICS-100: Introduction to the Incident Command System
ICS-200: ICT for Single Resources and Initial Action Incidents
ICS-700: National Incident Management System: An Introduction

Responsibilities

Plan, manage, and oversee the daily functions, and operations of the Parks division.
Participate in the department's development of goals, objectives, policies, and procedures. Recommends and implements policies and procedures including standard operating procedures.
Short-term and long-term planning development for maintenance and improvement of parks and facilities.
Manages, supervises, and coordinates human resource functions such as recruitment, onboarding, training and staff manuals, employee performance evaluations, and disciplinary actions.

Skills

Supervision & leadership

Communication skills

Project management

Facilities maintenance knowledge

Budget management

Vendor management

Education

Bachelor’s degree or equivalent

Tools

MS Office

Job description

Description This professional position combines supervisory responsibilities with the application and technical knowledge to manage the Parks Division. The Parks Maintenance Manager establishes goals and objectives, plans, develops, implements, and evaluates the grounds maintenance, repair functions, and cleanliness of the park systems which includes athletic fields, splash pads, community parks, playgrounds, fitness equipment, gymnasium, restrooms, dog parks, and beach access areas.
Responsible for overseeing the maintenance and upkeep of public parks and recreational facilities. The financial, material, and personnel resources to accomplish day-to-day operations. Coordinating maintenance, repair, and landscaping projects. Additionally, responsible for purchasing, budget management/preparation, supervision of staff, logistical support for City-wide events and capital improvement projects.
Position Scope This is a management position and an Essential Personnel position.
Illustrative Examples of Essential Duties This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

Plans, manages, and oversees the daily functions, and operations of the Parks division.
Participate in the department's development of goals, objectives, policies, and procedures. Recommends and implements policies and procedures including standard operating procedures.
Short-term and long-term planning development for maintenance and improvement of parks and facilities.
Manages, supervises, and coordinates human resource functions such as recruitment, onboarding, training and staff manuals, employee performance evaluations, and disciplinary actions.
Manages and approves Parks Division biweekly payroll.
Assists in maintaining and preparing the division budget, preparing and submitting a budget for all city parks. Monitors budget expenditures; prepares cost estimates for maintenance and repairs.
Vendor and Contract Management. Collaborating with internal and external vendors or contractors for specialized maintenance tasks.
Oversee the management of the City’s landscaping contract as it relates to City parks. Coordinates beautification projects, schedules performance inspections, and documents deficiencies and/or contractual deficiencies.
Plans and lays out maintenance works projects; manages inventory of supplies and equipment; prepares documents for equipment procurement; participates in the bid process when needed.
Manages the use and operation of tools, equipment, and vehicles; ensures that tools, equipment; and vehicles are safely operated, maintained, and secured when not in use; schedules service, repairs, and replacement of tools and equipment.
Performs project management duties including reviewing specifications, planning procedures for construction based on project start and completion times and determining staff requirements for each phase of the project. Procures materials in conformance with project schedules; manages to meet budget and timeline goals.
Manages the parks division response in the event of a storm or natural disaster. Implements the comprehensive emergency management plan, as needed. Responsible for tracking and documenting all associated work during a declared state of emergency.
Maintains files, databases, and records related to park maintenance and operations; prepares a variety of written reports, memos, and correspondences.
Ensures compliance with all health and safety program rules, procedures, and protocols; ensures subordinates follow safety policies and procedures; enforces proper safety precautions; educates employees on rules; regulations, safe work habits, and potential hazards presented by their work environments.
Answers questions and provides information to the public; investigates and responds to complaints and inquiries from residents, other departments, and agencies; recommends corrective actions to resolve issues
Participates in the coordination and implementation of city special events, classroom set ups, and facility maintenance.
Ensures compliance with all city, state, and federal regulations related to environmentally sensitive land
Performs any other job-related duties as assigned.

Knowledge, Skills And Abilities

Knowledge of principles and practices of supervision and leadership, including work planning, assignment review, scheduling, evaluations, discipline, and training.
Knowledge of the principles and practices of parks and grounds maintenance, programming, development, and administration.
Knowledge of pertinent federal, state, and local rules, regulations, ordinances, and other regulatory standards applicable to the work.
Knowledge of parks and facilities development and maintenance for a public government agency.
Knowledge of occupational hazards and related safety precautions.
Knowledge of principles and techniques for fostering effective work groups, inter-departmental relations, and community partnerships while providing high level of customer service.
Knowledge of modern office practices, methods, and computer equipment and applications related to the work.
Knowledge of project management for capital projects.
Skill in verbal and oral communication.
Ability to effectively supervise contracted service workers, and train, motivate and supervise a staff comprised of entry and journey-level employees engaged in carrying out departmental functions.
Ability to organize work, establish priorities, meet established deadlines, and follow up on assignments with a minimum of direction. Ability to compile and maintain complex records and prepare reports
Ability to establish and maintain effective working relationships with City employees, the public, and vendors
Ability to learn the maintenance operation, policy, and procedures of the City and the assigned department or office.
Ability to convey city, state, and federal regulations of sensitive land to staff and residents.

Minimum Requirements

Bachelor’s degree or equivalent.
Minimum of four (4) years of progressively responsible experience performing similar duties in facility and/or park maintenance.
Three (3) years of experience supervising maintenance staff.
ICS-100: Introduction to the Incident Command System
ICS-200: ICT for Single Resources and Initial Action Incidents
ICS-700: National Incident Management System: An Introduction
Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. ICS-100, ICS-200, and ICS-700 must be completed within three (3) months of hire.
Excellent verbal and written communication skills
Ability to work a varying schedule to include nights, weekends, and holidays.

License and/or Certifications

Cardiopulmonary Resuscitation (CPR) and Pediatric First Aid certification.
Aquatic Facility Operator (AFO) certification.
OSHA 10-hour Construction certification.
OSHA 10-hour General Industry certification
Certified Playground Safety Inspector (CPSI) certification
Valid Florida driver’s license.
Certified Parks and Recreation Professional (CPRP) preferred
All required certifications must be obtained within six (6) months of hire.

Additional Information

Employee must be available to work the City’s four signature events annually including City Anniversary, Egg Scramble, Booogie by the Beach, and Winter Fest. Dates are provided annually.
There is a one-year probationary period.
It is the responsibility of the incumbent to maintain their licenses and/or certifications as a job requirement.
Background screenings are conducted through the Clearinghouse https://info.flclearinghouse.com.

Health Insurance The City Has a Three-tiered Stipend Plan To Help Offset The Cost Of Employee Health Insurance Coverage. The Three Tiers Are As Follows

Opt Out – Employees opting out of the City’s health insurance plan receive $550 contribution, pro-rated semi-monthly. Only employees who provide proof they are enrolled in a creditable coverage insurance plan or Medicare may "opt-out" of the City’s health insurance plan. The City reserves the right to verify coverage, request additional information, deny, or cancel this benefit at any time.
Single Coverage – Employees choosing single coverage receive a contribution of $814.60 monthly, pro-rated semi-monthly.
Dependent Coverage – Employees choosing dependent coverage receive a monthly contribution amount of $1,183.92 if enrolling with employee + child(ren) coverage, $1,261.40 if enrolling with employee + spouse coverage, or $1,5633.48 if enrolling with family coverage, pro-rated semi-monthly.

If the dollar amount of the coverage selected is less than the amount allowed, the employee receives the difference, prorated semi-monthly, likewise if the dollar amount of the insurance coverage selected exceeds the allowed amount, the employee pays the difference, pro-rated semi-monthly, The City will deduct all applicable taxes.
Currently the City offers two health insurance plans through United Health Care as follows

High Option OAP – Standard Insurance Plan
Low Option OAPIN – Lower tiered insurance plan with higher deductibles and co-payments.

Dental and Vision Insurance The City pays 100% of the cost for employee coverage for dental DHMO plan and the vision plan and 50% of the cost for dependent coverage for dental DHMO plan and the vision plan. Dental and vision insurance are mandatory for employees.
The City offers a DHMO dental plan through United Health Care. A PPO Dental plan is available as an upgraded option. The City offers a PPO vision plan through EyeMed.
Life Insurance The City provides group term life insurance coverage for employees as follows

General Employees – One times the amount of employee's annual salary or $25,000, whichever is greater.
Department Heads - Two times the amount of employee's annual salary.

Long Term Disability The City provides each employee with long term disability insurance and accidental death and dismemberment insurance at no cost.
Workers Compensation The City may provide full salary to employees injured on the job for a period of up to 13 weeks, (in lieu of the 2/3 salary offered by the state). Thereafter, employees must seek supplemental pay through the City provided Long-Term Disability Plan.
Cafeteria Plan The City offers employees optional pre-tax insurance plans (Section 125) through AFLAC. Plans include cancer insurance, short-term disability insurance, and more. Also offered is a Flexible Spending Account, which can be used to put money aside, pre-tax, for planned medical/dental expenses, and for childcare expenses.
Retirement Employees Are Automatically Enrolled In One Of Two Retirement Plans, Depending Upon Hire Date And Position. The Plans Are As Follows

Florida Retirement System ("FRS"): Under this plan, employees and the City make a contribution to the retirement plan in an amount specified according to the employee's classification. The current contribution rates are as follows:

ClassEmployee ContributionRateCity ContributionRateTotal Contribution RateRegular Class3.00%13.59%16.59% Special Risk Class3.00%0.74%40.74% Senior Management Class3.00%32.60%35.60%Employees have the option of choosing the Pension Plan or the Investment Plan.
Under the Pension Plan, employees enrolled in the FRS prior to July 1, 2011, need to have 6 years of service to be vested. Employees enrolled in the FRS on or after July 1, 2011, must have 8 years of service to be vested.
Under the Investment Plan, employees need to have 1 year of service to be vested.
ICMA-RC (now Mission Square Retirement) General Employees: All eligible employees hired before November 2002 were enrolled in the ICMA Plan. This plan is not open to newly hired employees. Under this plan, the City contributes 11% and the employee 4% to a retirement investment plan. Employees are fully vested after 3 years.
Senior Management Employees: All eligible employees hired before November 2002 were enrolled in the ICMA Plan. This plan is only open to certain positions which are not designated and/or classified under FRS. Under this plan, the City contributes 11% and the employee 6% to a retirement investment plan. Employees are fully vested after 3 years.
An optional Section 457 tax deferred savings program is available to employees who wish to supplement future retirement income. The plan allows employees to put aside a portion of their earnings pre-tax each pay period, through payroll deduction, into an account for their retirement and reduce the amount of earnings that is currently taxable.
Sick Leave Employee earn twelve (12) sick days per calendar year on a prorated basis (1.846 per week).
Vacation Leave Employees earn vacation leave on a pro-rated basis as follows:

General Employees: 10 days per year (1.539 hours per week).
Department Heads – Fifteen (15) days per year (2.308 hours per week)

Vacation accruals are increased incrementally thereafter, as per City policy.
Holidays Employees are compensated for twelve (12) Federal holidays per year. These include New Year's Day, Martin Luther King's Birthday, President's Day, Police Appreciation Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day.
Floating Holidays Employees Earn Floating Holidays As Follows

General Employees - Two (2) days per calendar year
Department Heads/Managers - Seven (7) days per calendar year

Direct Deposit The City offers direct deposit of your payroll check into your personal account(s) at the financial institution(s) of your choice.
Credit Union The City offers memberships in three credit unions: Space Coast Credit Union, Dade County Federal Credit Union and Peoples Credit Union.
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