Parking and Transportation Coordinator

PeopleAdmin, Inc.; La Verne (CA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Health plan

Tuition remission

Retirement plan

Generous paid time off

Job summary

The University of La Verne invites applications for a Parking and Transportation Coordinator. This on-site role serves as the front-line support for the Campus Safety and Transportation Department, handling parking permits, fleet scheduling, and driver authorizations while ensuring regulatory compliance and excellent service to the campus community.

The ideal candidate will have 2+ years of administrative experience, a valid CA driver license, and strong organizational and communication skills

Qualifications

• Associate or bachelor’s degree in organization, business administration, public administration, or related field.
• Minimum of two years of administrative or office support experience.
• Customer-facing experience required.
• Valid California Class C Driver’s License and clean driving record.

Responsibilities

• Coordinate issuing and tracking of parking permits and campus parking permits.
• Manage parking enforcement, responses to inquiries, and appeals.
• Plan and manage parking logistics for campus events and traffic plans.
• Oversee university fleet scheduling, repairs, DMV paperwork, and driver authorizations.
• Provide high-quality customer service to students, staff, and visitors.
• Maintain compliance with university policies and transportation regulations.

Skills

Customer service

Organization

Communication

Problem solving

Multitasking

Teamwork

Office software

Education

Associate or bachelor’s degree in related field

Tools

Microsoft Office

Google Workspace

Parking/fleet systems

Job description

Please see Special Instructions for more details.

The University of La Verne is unable to provide sponsorship for work visas at this time. Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Job Vacancy Announcement

Position Information

Functional Title

Functional Title Parking and Transportation Coordinator

Position Type

Position Type Classified

Appointment Type

Appointment Type Regular

FTE %

100%

Work Schedule (if atypical)

8AM-5PM some Saturdays to include Athletic events, Commencement.

University Overview

Embark on an exciting journey with the University of La Verne, where your career aspirations come to life in a vibrant and welcoming environment. Established in 1891, our diverse and inclusive community is more than just a university—it’s a home for passionate individuals like you. At the University of La Verne, we embody four core values that set us apart—Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning, and Civic and Community Engagement. If you’re fueled by these principles and are eager to make a meaningful impact, your journey begins here. With a rich history spanning 132 years, the University of La Verne boasts a global Leo Family of 89,000+ accomplished alumni. As the #1 private university in California for social mobility according to U.S. News and World Report 2024, and recently recognized as the 33rd Best U.S. College by the Wall Street Journal 2024, we take pride in our commitment to excellence in education. Join us in shaping the future, where your passion meets purpose. Come be part of something extraordinary and apply today!

Diversity Statement

The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff. Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities. Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities.

Job Description Summary

The Parking and Transportation Coordinator is the front-facing representative of the Campus Safety and Transportation Department, serving as the first point of contact for students, faculty, staff, and visitors. This role manages parking permits; visitor passes and provides direct customer service to the campus community. In addition, the coordinator oversees the university fleet by scheduling departmental van rentals, ensuring vehicles are ready for use, coordinating repairs and maintenance with mechanics, and keeping DMV paperwork and payments current. The coordinator is also responsible for managing all driver authorizations for university vehicles, ensuring compliance with institutional and insurance requirements. Reporting to the Executive Director of Campus Safety & Emergency Management, this position combines customer service, administrative support, and logistical coordination to ensure efficient operations, regulatory compliance, and a safe, accessible campus. The coordinator also provides backup coverage for dispatch as needed, requiring flexibility and strong attention to detail.

Minimum Qualifications

Education:

• Associate or bachelor’s degree in organization, business administration, public administration, or a related field preferred.

Experience:

• Minimum of two (2) years of administrative or office support experience.
• Experience in a customer service or public-facing role is required.

Driving and Compliance:

• Valid California Class C Driver’s License and a clean driving record.
• Ability to pass University background check and any required pre-employment screenings.

Preferred Qualifications

Customer Service & Communication

• Strong interpersonal skills with the ability to provide professional, friendly, and effective customer service.
• Clear written and verbal communication skills for interacting with students, faculty, staff, visitors, mechanics, and external vendors.
• Conflict resolution and problem-solving skills, particularly in handling parking disputes, appeals, and inquiries.

Organizational & Administrative

• Excellent organizational skills to manage multiple priorities such as permits, event logistics, fleet scheduling, and DMV deadlines.
• Attention to detail in maintaining accurate records, databases, and compliance documentation.
• Ability to plan and coordinate logistics for campus events and transportation needs.

Technical & Analytical

• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and the ability to learn parking/fleet management systems.
• Basic knowledge of vehicle maintenance, fleet scheduling, and mechanical service coordination.
• Ability to interpret and apply university, regional, and state transportation/parking regulations.

Operational & Safety

• Knowledge of parking enforcement practices and the ability to monitor compliance fairly and consistently.
• Familiarity with driver authorization processes, DMV requirements, and insurance compliance.
• Ability to provide backup dispatch support, including multitasking and effective communication under pressure.
• Professional Attributes
• Ability to work independently and as part of a collaborative team.
• Maintains a high level of confidentiality, professionalism, and sound judgment.
• Strong sense of accountability, reliability, and discretion.
• Flexibility to adapt to changing priorities, campus events, and urgent transportation needs.

Benefits Summary

Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee’s total compensation.

Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University’s 403B retirement plan, and a generous time off plan.

Employment is contingent upon successful completion and clearance of a background check and employment verification.

Number of Vacancies 1

Physical Demands Summary

The physical demands include the ability to sit, stand, walk, bend, and lift up to 20 pounds occasionally. Clear verbal and written communication is essential, as the position involves frequent interaction with colleagues, clients, or external partners. The noise level is generally low to moderate. The position may occasionally involve meeting deadlines or managing multiple priorities, which can require sustained focus and mental stamina.

Do the essential functions of this job require lifting?

Do the essential functions of this job require lifting? Yes

If yes, list maximum weight and duration

If yes, list maximum weight and duration Up to 20 Lbs

Describe work environment

Describe work environment This position is based in a standard office environment and primarily involves sedentary work. Employees are expected to spend extended periods of time working at a desk, using a computer, and engaging in routine office tasks such as emailing, attending m

Duties

Specific Duties

Parking Operations

• Coordinate the issuing of parking permits, tracking, campus parking permits; respond to related inquiries.
• Oversee parking enforcement, including monitoring lot usage, issuing citations, and processing appeals.
• Plan and manage parking logistics for campus events, including signage, space reservations, and traffic plans.
• Ensure the maintenance and proper functionality of parking structures, signage, and related equipment.
• Review and ensure compliance with University, regional, and state parking regulations.
• Provide general information and directions to campus locations; respond to inquiries from students, staff, and visitors.

Specific Duties

Transportation Services

• Manage the University Driver Program and fleet inspection/maintenance, including oversight of DMV Pull Notice Program (in coordination with Risk Management).
• Oversee all university-controlled and contracted transportation services, including Foothill Transit, Metrolink, LA Metro campus fleet vehicles, and shuttle programs.
• Provide behind-the-wheel safety training for authorized golf cart drivers (faculty, staff, and students).
• Assist in developing and implementing transportation plans that support University mobility and access needs.
• Coordinate maintenance for the University fleet, including 19 vehicles, 1 forklift, and 30 electric carts.
• Manage relationships with contracted fleet vendors and repair shops.
• Maintain compliance with South Coast Air Quality Management District ( SCAQMD ) regulations.
• Managing all driver authorizations and training records.

Specific Duties

Administrative Support

• Track Transportation expenditures and assist with budget oversight.
• Process invoices and maintain accurate operational and financial records.
• Generate reports related to permits, citations, vehicle usage, transportation activities, parking space usage and vendor performance.
• Assist with the Communication Center in the absence of a dispatcher.
• Learn to be proficient with technologies and department systems to include surveillance systems and access controls such as Hexagon, Symmetry, and USA Alarms.

Specific Duties

Customer Service

• Provide high-quality, responsive service to students, employees, and campus guests regarding parking and transportation policies.
• Handle complaints, inquiries, and issues with professionalism and tact.
• Communicate policies and services clearly to a diverse campus population.

Specific Duties

Compliance and Safety

• Ensure all operations follow University policies and comply with local, state, and federal transportation regulations.
• Maintain thorough knowledge of parking regulations; enforce policies appropriately.
• Collaborate with Campus Safety to support parking enforcement, respond to incidents, and promote overall campus safety.
• Maintain and update the Parking and Transportation Policy Manual.

Salary Range

Minimum: $23.10

Maximum: 27.14/Hr

Special Instructions to Applicants

The University of La Verne is unable to provide sponsorship for work visas at this time. Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.