Parish Wedding Admin & Communications Coordinator

Diocese of Raleigh Office of Education; Raleigh (NC); On-site; USD 25,000 - 30,000; Part time

Job summary

Diocese of Raleigh Office of Education – Office of Married Life in Raleigh, NC seeks an Administrative Assistant to support wedding preparation and related ministries. The role requires bilingual English/Spanish communication, strong organization, and a faith-centered, welcoming approach to couples preparing for the Sacrament of Marriage.

The part-time position (15 hours/week) involves handling inquiries, processing fees, maintaining records, coordinating the calendar, and distributing

Qualifications

• Understanding of Catholic faith and commitment to Church teachings.
• Fluency in English and Spanish (written and verbal).
• High school diploma or equivalent required.
• Proficiency with Microsoft Office applications (Outlook/Teams/Excel/Word).
• Minimum one year of administrative or office support experience.
• Strong organizational, communication, and time-management skills.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work independently and manage assigned projects.

Responsibilities

• Assist in fielding wedding inquiries via phone, email, and in-person communication.
• Process and record wedding facility fees and related documentation.
• Maintain accurate records within the wedding administration database.
• Manage wedding calendar, including tentative reservations and confirmed bookings.
• Generate and distribute reminder emails, notices, and other correspondence related to marriage preparation and other Office of Married Life events.
• Monitor wedding files to ensure completion of required sacramental, diocesan, and parish documentation.
• Follow up with engaged couples regarding missing forms, deadlines, and preparation requirements.
• Coordinate distribution and tracking of Fully Engaged assessments and related materials.
• Record completion of marriage formation workshops and required preparation programs.
• Maintain confidential parish records in accordance with diocesan policies and best practices.
• Coordinate registrations for marriage preparation workshops and other Office of Married Life events.
• Assist with event logistics, including preparation of materials, attendee lists, and communications.
• Create and distribute promotional materials.

Skills

Bilingual English/Spanish

Microsoft Office proficiency

Strong organizational skills

Time-management

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Excel

Microsoft Word

Job description

Diocese of Raleigh Office of Education – Office of Married Life in Raleigh, NC seeks an Administrative Assistant to support wedding preparation and related ministries. The role requires bilingual English/Spanish communication, strong organization, and a faith-centered, welcoming approach to couples preparing for the Sacrament of Marriage.

The part-time position (15 hours/week) involves handling inquiries, processing fees, maintaining records, coordinating the calendar, and distributing