Parishioner Database Coordinator

Diocese of Raleigh Office of Education; Raleigh (NC); Hybrid; USD 207,000 - 303,000; Part time

Job summary

Holy Name of Jesus Cathedral is seeking a part-time Parish Database and Registration Coordinator in Raleigh, NC. The role focuses on entering registrations, maintaining parish records, and ensuring data accuracy to support outreach and communications.

The position involves a hybrid work arrangement, approximately 10 hours per week, and requires discretion with confidential information, solid organizational skills, and a Catholic faith commitment.

Qualifications

• High school diploma or equivalent is required.
• Prior administrative, office, or database management experience preferred.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Process and enter new parishioner registrations into the parish database.
• Maintain accurate parishioner and family records within the parish database management system.
• Conduct periodic reviews of parishioner records to identify moved, inactive, or deceased members.

Skills

Attention to detail

Organizational skills

Time-management

Independent worker

Education

High school diploma

Tools

ParishSOFT Family Suite

Job description

Holy Name of Jesus Cathedral

Employment Type

Part Time

Location

Raleigh, NC

Posted Date

August 17, 2026

Schedule: 10 hours per week - Hybrid

Position Summary

The Parish Database and Registration Coordinator is responsible for maintaining accurate parishioner records and managing new parishioner registrations. This position supports the parish's mission by ensuring the integrity and accuracy of parish membership data, facilitating effective communication, stewardship, and pastoral outreach.

Key Responsibilities

Parishioner Registration

• Process and enter new parishioner registrations into the parish database.
• Review registration forms for completeness and follow up as needed to obtain missing information.
• Connect new parishioners with appropriate staff based on information provided in registration form, as needed.

Database Maintenance

• Maintain accurate parishioner and family records within the parish database management system.
• Identify, review, and merge duplicate family and individual records.
• Update member contact information, sacramental records, and household status as needed.
• Perform regular database audits to ensure data accuracy and consistency.
• Ensure confidentiality and proper stewardship of parishioner information.

Membership Review

• Conduct periodic reviews of parishioner records to identify families who have relocated, transferred, or are no longer active in the parish.
• Coordinate appropriate follow-up procedures prior to updating membership status.
• Maintain accurate records of inactive, moved, or deceased parishioners in accordance with parish policies.

Minimum Requirements

• Understanding of the Catholic faith and commitment to the Church’s mission.
• High school diploma or equivalent required.
• Prior administrative, office, or database management experience.
• Strong attention to detail and accuracy.
• Proficiency with computer applications, including Microsoft Office and database systems.
• Ability to handle confidential information with discretion and professionalism.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and manage assigned projects.
• Employment is contingent upon passing a criminal background and reference check; must complete Diocese-sponsored Safe Environment Training upon hire.

Preferred Qualifications

• Experience working in a Catholic parish or nonprofit organization.
• Familiarity with ParishSOFT Family Suite.
• Understanding of Catholic parish structure and operations.
• Bilingual (English/Spanish) preferred.

Position Start Date

Immediately