Parish Operations & Bookkeeping Specialist

Archchicago; Schaumburg (IL); Presencial; USD 28.000 - 34.000; Jornada completa

Descripción de la vacante

Archdiocese of Chicago-wide parish operations role supporting St. Gregory of Nyssa Parish across two campuses. Responsibilities include maintaining financial and parishioner records, processing payroll, and ensuring internal controls in line with Archdiocesan policies.

The position requires hospitality, accuracy, confidentiality, and service-oriented commitment to the Catholic Church’s mission. Experience with QuickBooks and parish systems is essential.

Formación

• Experience in office management, bookkeeping, accounting support, or a comparable administrative role.
• Working knowledge of basic accounting practices, reconciliations, accounts payable, deposits, and internal controls.
• Proficiency with QuickBooks and Microsoft Office, with ability to learn parish systems (PDS, GiveCentral, Clover, UKG, Ministry Scheduler Pro).
• Strong organization, accuracy, multitasking, time-management, written and verbal communication skills.
• Discretion and sound judgment handling confidential financial, employee, sacramental, and parishioner information.

Responsabilidades

• Coordinate parish office administration and maintain accurate financial and parishioner records.
• Support payroll and employee timekeeping; enter authorized hours for designated employees and clergy.
• Manage parish communications, records, and correspondence; supervise filing systems and databases.
• Ensure compliance with Archdiocesan policies and internal controls across both campuses.
• Assist with fundraising events, collections, and related reconciliation tasks.
• Maintain office supplies and ensure tools (QuickBooks, PDS, GiveCentral, Ministry Scheduler Pro, UKG) remain functional.

Conocimientos

Office management

Bookkeeping

Accounting support

Microsoft Office

QuickBooks

Parish systems

Educación

Bachelor's degree in business administration or related field

Herramientas

PDS

GiveCentral

Clover

UKG

Ministry Scheduler Pro

Descripción del empleo

Archdiocese of Chicago-wide parish operations role supporting St. Gregory of Nyssa Parish across two campuses. Responsibilities include maintaining financial and parishioner records, processing payroll, and ensuring internal controls in line with Archdiocesan policies.

The position requires hospitality, accuracy, confidentiality, and service-oriented commitment to the Catholic Church’s mission. Experience with QuickBooks and parish systems is essential.