Parish Data Specialist

CatholicJobs.com; Westerville (OH); On-site; USD 52,000 - 70,000; Full time

Job summary

St. Paul the Apostle Catholic Church in Westerville, OH seeks a Parish Data Specialist to lead data integrity and system administration. You will manage parish records, ensure data quality, and optimize ParishStaq to support operations, ministry, and reporting.

Working with the Office Manager and parish staff, you will develop standards, run audits, and deliver reports and dashboards that inform decisions and enhance evangelization and stewardship.

Qualifications

• Minimum of three years experience managing databases, CRM systems, or business information systems.
• Bachelor's degree or higher in a related field.
• Proficiency with SQL or Python.
• Strong Excel and reporting tool skills.
• Experience with ParishStaq or similar CMS preferred.

Responsibilities

• Parish data management across ParishStaq, MSP, MIO, WeShare and related platforms.
• Maintain data accuracy, security, and governance for parish records.
• Develop and maintain data standards and procedures.
• Create reports, dashboards, and KPI metrics for leadership.
• Coordinate data imports/exports and system integrations.
• Train staff on ParishStaq usage and data processes.

Skills

Data management

SQL

Python

Microsoft Excel

Data analysis

Education

Bachelor's degree in Business Administration, Information Systems, Data Management, or related field

Tools

ParishStaq

MSP

MinistryOne

WeShare

Job description

St. Paul the Apostle Catholic Church

Westerville, OH

Job ID#: 16395176955

Posted: August 18, 2026

Expires: October 17, 2026

Category: Accounting/Finance

Terms: Full-Time Employee

Experience: 2-5 Years

Education: Undergraduate Degree

Base Pay: Salary

Position Type: Full-Time, Exempt Catholic: Required

Experience: 3-5 years Location: In-office

Education: Undergraduate Degree

Reports to: Office Manager

Job Description

Parish Data Specialist

Job Summary

The Parish Data Specialist is responsible for the integrity, organization, maintenance, security, and strategic use of all parish data. Serving as the primary administrator of ParishStaq, this position ensures parish records are accurate, complete, and well organized while maximizing the functionality of the system to support parish operations, ministry, stewardship, communications, and informed decision-making. Working closely with the Office Manager, Director of Parish Operations, parish staff, and ministry leaders, the Parish Data Specialist develops and maintains data standards, improves business processes, provides reporting and analysis, and serves as the primary liaison with ParishStaq to enhance system functionality and user adoption.

Essential Responsibilities

• Parish Data Management:
• Continuously evaluate the parish technology ecosystem, including ParishStaq, MSP, MinistryOne (MIO), WeShare, and related platforms, to identify opportunities for improved end-to-end workflows, system interfaces, data quality, reporting, and operational efficiencies.
• Serve as the steward of all parish data, ensuring information remains accurate, organized, secure, and reliable.
• Maintain the integrity of parishioner, household, sacramental, ministry, volunteer, and contribution records.
• Establish, document, and maintain parish-wide standards for data entry, record maintenance, and data governance.
• Perform ongoing audits to identify duplicate, incomplete, outdated, or inaccurate records and coordinate corrective actions.
• Lead parish-wide data cleanup initiatives to improve the quality and reliability of parish information.
• Ensure parish records comply with diocesan policies, record retention requirements, and best practices.
• Maintain the security and confidentiality of parish data while ensuring appropriate user access and permissions.

ParishStaq Administration

• Serve as the primary administrator and subject matter expert for ParishStaq.
• Maintain, configure, and optimize ParishStaq to support parish operations and ministry needs.
• Configure system settings, forms, workflows, permissions, and other features as appropriate.
• Stay current on ParishStaq updates, enhancements, and new functionality, evaluating opportunities for implementation.
• Develop and maintain ParishStaq procedures, documentation, and best practices.
• Coordinate testing and implementation of new features and system improvements.

Vendor & Systems Management

• Serve as the primary liaison with ParishStaq support and implementation teams.
• Coordinate troubleshooting, issue resolution, software updates, and enhancement requests.
• Advocate for parish needs and collaborate with the vendor to maximize system capabilities.
• Coordinate and validate data imports, exports, integrations, and validation between ParishStaq and other parish systems, as applicable.
• Collaborate with staff responsible for MSP, MinistryOne (MIO), WeShare, and other parish technology platforms to improve data quality, reporting, system interfaces, and cross-platform workflows.

Reporting & Data Analysis

• Develop and generate reports supporting parish leadership, stewardship, finance, communications, evangelization, and ministry planning.
• Extract, analyze, and present data to identify trends, opportunities, and operational improvements.
• Develop dashboards, recurring reports, and key performance indicators to support informed decision-making.
• Provide parish staff with accurate reports, mailing lists, demographic information, and other data as needed.

Process Improvement & Training

• Evaluate administrative workflows and recommend improvements utilizing ParishStaq functionality.
• Develop processes that improve data accuracy, efficiency, and consistency across all parish departments.
• Collaborate with parish staff to improve how information is collected, maintained, and utilized.
• Train and support staff in the effective use of ParishStaq and established data standards.
• Develop user guides, training materials, and documentation to promote consistent system utilization.

Other Responsibilities

• Maintain strict confidentiality regarding parishioner information and parish business.
• Assist with special projects as assigned by the Office Manager or Director of Parish Operations.
• Perform other duties as assigned.

Qualifications

• Alignment to the mission, and adherence to the teachings, of the Catholic Church.
• Compliance background check, fingerprinting, and Protecting God's Children certification.
• Associate's or Bachelor's degree in Business Administration, Information Systems, Data Management, or a related field preferred.
• Minimum of three years of experience managing databases, CRM systems, administrative software, or business information systems.
• Proficiency with SQL or Python.
• Experience With ParishStaq Or Similar Church Management Software Preferred.
• Strong proficiency with Microsoft Excel and database reporting tools.
• Experience with data cleanup, reporting, process improvement, and systems administration preferred.

Job Related Competencies

• Exceptional attention to detail and commitment to data accuracy.
• Strong analytical, organizational, and problem-solving skills.
• Ability to organize, manage, and maintain large volumes of information.
• Proficiency in extracting, analyzing, and presenting meaningful data.
• Ability to identify opportunities for process improvement and increased system utilization.
• Strong project management and organizational skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to train and support users with varying levels of technical proficiency.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently while collaborating effectively across parish departments.
• Proficiency with ParishStaq, Microsoft Office, Google Workspace, and database management systems.

WORK SETTING

Work is performed primarily in an office setting.

This person is required to stand, walk, talk, reach, sit, listen, and may need to lift up to 25 lbs.

Occasional evening or weekend hours may be required to support parish operations, training, or special projects.

About The Employer

Inspired by our patron Saint Paul the Apostle, we are a Catholic parish of disciples of Jesus Christ called to bring His truth and love into our community through humble, collaborative service that is faithful to the Word of God, filled with the Holy Spirit and centered on the Holy Eucharist.