Parish Administrative Support & Events Coordinator

Diocese of Tulsa; Broken Arrow, Northern (OK, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

The Diocese of Tulsa invites applications for an Administrative Assistant position within the Parish Support Team. You will support the Director and ministries through scheduling, correspondence, and event coordination, upholding Catholic values and professional discretion.

Key duties include calendar management, responding to inquiries, preparing materials for meetings and events, and collaborating with Chancery departments to serve parishioners with compassion and excellence.

Qualifications

• Strong written and verbal communication skills.
• Ability to provide excellent customer service to visitors, emails, and phone calls.
• Excellent organization with the ability to manage complex events and meetings.
• Independent worker who collaborates well with staff and volunteers.
• Proficient with PC or Mac and Microsoft Office.

Responsibilities

• Articulate Catholic teaching and apply it in daily tasks.
• Establish and maintain the Parish Support Team calendar.
• Process mail, emails, and phone calls with professionalism.
• Support various parish ministries and events.
• Assist in major diocesan events and Masses.
• Review and summarize reports and documents.
• Coordinate meetings and prepare presentation materials.
• Prioritize multiple projects and meet deadlines.
• Handle confidential information with discretion.
• Collaborate with Chancery departments on tasks.
• Adhere to the Diocesan Personnel Handbook and policies.
• Execute additional duties as assigned.

Skills

Excellent communication

Customer service

Organizational skills

Self-starter

MS Office / Mac proficiency

Tools

Microsoft Office Suite

Job description

The Diocese of Tulsa invites applications for an Administrative Assistant position within the Parish Support Team. You will support the Director and ministries through scheduling, correspondence, and event coordination, upholding Catholic values and professional discretion.

Key duties include calendar management, responding to inquiries, preparing materials for meetings and events, and collaborating with Chancery departments to serve parishioners with compassion and excellence.