Parish Admin & Communications Coordinator (Bilingual)

AOD; Pontiac (MI); On-site; USD 38,000 - 48,000; Full time

Job summary

St. Damien of Molokai Parish in Pontiac, MI is seeking a welcoming, organized, and dependable individual to support the parish office and communications.

This role combines parish administration and communications duties within a bilingual Catholic setting. Responsibilities include welcoming parishioners, maintaining records, coordinating calendars and communications in English and Spanish, and supporting sacramental and parish events.

Qualifications

• A welcoming manner, patience, and a sincere desire to serve others.
• Commitment to supporting the mission and teachings of the Catholic Church.
• Strong organizational skills, attention to detail, and reliable follow-through.
• Sound judgment and the ability to handle personal, sacramental, and financial information with discretion and confidentiality.
• Dependability, punctuality, and availability for an agreed, consistent work schedule.
• Comfort using email, calendars, word processing, spreadsheets, and databases, with willingness to learn parish software.
• Ability to work collaboratively, communicate clearly, and manage priorities under the direction of one designated supervisor in order to work as a team.

Responsibilities

• Welcome parishioners and visitors; answer calls and emails; connect people with the appropriate staff member or ministry.
• Maintain the parish calendar, coordinate scheduling requests, and assist with appointment requests for clergy.
• Process Mass intentions, parish registrations, sacramental certificate requests, and routine correspondence according to parish procedures.
• Maintain accurate parishioner records, files, and databases.
• Assist with contribution records, envelope information, annual giving statements, and Catholic Services Appeal records in coordination with designated staff and established parish procedures.
• Provide administrative support for sacramental celebrations, including registrations, scheduling, paperwork, and communication with families.
• Handle mail, order office supplies, and prepare printed materials and weekend packets for both worship sites.
• Help document office procedures and coordinate assigned tasks with trained volunteers.
• Prepare and publish the weekly parish bulletin.
• Prepare parish announcements and other approved materials for weekend Masses.
• Update the parish website, social media, and outdoor electronic sign.
• Create flyers, forms, and promotional materials for parish events and ministries.
• Gather timely information from staff, faith formation programs, and ministry leaders.
• Use the parish calendar to communicate upcoming events accurately and consistently.
• Prepare communications in English and Spanish, coordinating translation and review as needed.

Skills

Welcoming demeanor

Organizational skills

Communication

Confidentiality

Reliability

Bilingual English/Spanish

Tools

Office software

Job description

St. Damien of Molokai Parish in Pontiac, MI is seeking a welcoming, organized, and dependable individual to support the parish office and communications.

This role combines parish administration and communications duties within a bilingual Catholic setting. Responsibilities include welcoming parishioners, maintaining records, coordinating calendars and communications in English and Spanish, and supporting sacramental and parish events.