Paraplanner

CAPitalize Your Finances; University Place (WA); On-site; USD 65,000 - 90,000; Full time

Job summary

CAPitalize Your Finances in University Place, WA is hiring our first-ever Paraplanner to support the CEO and Lead Financial Planner, handling planning software, illustrations, and client support with precision.

You will own technical execution, draft plans, run updates, and coordinate with wholesalers. This is a long-term role focused on execution and growth as the firm expands toward a small team, not a rainmaking track.

Qualifications

• Desire to become licensed, if not licensed already (see "Even better if you have" section below)
• Exceptional attention to detail — you verify your work before it leaves your desk
• Proactive communication — you give updates before being asked and clarify upfront rather than fix after the fact

Responsibilities

• Input client data into planning software before every meeting to enable immediate execution.
• Draft financial plans based on direction from our CEO — no guessing, just clean, accurate work.
• Run quarterly plan updates for existing clients and flag changes proactively.
• Execute trades in client brokerage accounts per instruction.
• Track the full new-business pipeline from account transfer through allocation and trade confirmation.
• Monitor annuities and alternative investment timelines.
• Gather annuity illustrations from carriers and prepare DocuSign-ready packets.
• Coordinate with wholesalers and product providers to obtain required items.
• Answer basic technical questions from clients on annuity mechanics and Roth conversions.
• Escalate complex planning questions with a written summary for the CEO.
• Hold down the technical side when the CEO is traveling or speaking.
• Build and maintain documented workflows for recurring tasks.
• Ensure tasks move from start to finish without CEO follow-up.
• Surface open items proactively.

Skills

Attention to detail

Proactive communication

Paraplanner experience

Client data entry

Financial software

Documentation

Tools

LPL Platforms

DocuSign

Financial planning software

Job description

CAPitalize Your Finances is a boutique financial planning and wealth management firm based in University Place, WA. We primarily serve a select group of clients with comprehensive personal financial planning and secondarily provide retirement plan advisory services to employer-sponsored retirement plans, such as 401(k) plans, 403(b) plans, SEP IRAs and more. We are lean, intentional, and obsessed with quality. We are not a high-volume production shop — we are a boutique firm building a reputation for being the best at what we do in Pierce County and, ultimately, Washington State. Every client relationship we take on gets our full attention, and we hold ourselves to a standard most firms don't even aim for. We are a small, tight-knit team. We take care of our people. We invest in those who invest in us. If you want to be part of something that is genuinely being built to last, this is the place.

The Role

We are hiring our first-ever Paraplanner — a pivotal new role created to support our CEO and Lead Financial Planner so he can focus on what he does best: acquiring clients, building relationships, and delivering elite-level financial planning. Think of this role the way a paralegal supports a great attorney. You are not the lead. You are the person who makes the lead unstoppable. You will own the technical execution — financial planning software, trade execution, annuity and alternative investment paperwork, illustrations, suitability, and client technical support — so that our CEO never has to think about whether something got done. This is a long-term, high-trust role with real ownership and a clear growth path as we scale. If you are someone who takes pride in precision, thrives in a support and execution role, and genuinely does not want to be a rainmaker — we built this for you.

What You Will Own

• Input client data into planning software before every meeting so our lead planner can execute immediately
• Draft financial plans based on direction from our CEO — no guessing, just clean, accurate work
• Run quarterly plan updates for existing clients and flag changes proactively

Investments & Trading

• Execute trades in client brokerage accounts per instruction
• Track the full new-business pipeline from account transfer through allocation and trade confirmation
• Monitor alternative investment redemption timelines and annuity surrender schedules

Annuity & Alternative Investment Support

• Gather annuity illustrations from carriers — timely and accurate, every time
• Prepare alternative investment and annuity pre-approval packets through to DocuSign-ready status
• Coordinate with wholesalers and product providers to get what we need, when we need it

Client Support

• Answer basic technical questions from clients confidently — annuity mechanics, Roth conversions, account structure — without pulling in our CEO
• Escalate complex planning questions with a clear, written summary ready for our CEO
• Hold down the technical side of the firm with confidence when our CEO is traveling or speaking

Process & Workflow Ownership

• Build and maintain documented workflows for every recurring task in the firm
• Ensure tasks move from start to finish without requiring our CEO to follow up — ever
• Surface open items proactively, before they become problems

What We Are Looking For

You must have:

• Desire to become licensed, if not licensed already (see "Even better if you have" section below)
• Exceptional attention to detail — you verify your work before it leaves your desk
• Proactive communication — you give updates before being asked and clarify upfront rather than fix after the fact

Even better if you have:

• Active SIE, Series 7 and Series 66 license
• 1–4 years in a paraplanner, financial planning associate, or operational financial services role
• Solid working knowledge of annuities, alternative investments, Roth conversions, suitability standards, and retirement planning fundamentals
• CFP designation or active CFP coursework
• Experience with LPL Financial platforms
• Background in alternative investment documentation and subscription processes

One thing we need to say clearly: this is not a path to becoming a financial planner or going out to develop business. If that is your goal, we respect it — but this is not the right role for that. Overtime, as the firm grows, you will grow naturally into a leader, but for now, we are looking purely for execution. If you genuinely thrive in a technically excellent execution and support role, this was built for you.

What We Offer

• Competitive compensation commensurate with experience
• A small team that genuinely values precision, ownership, and quality — you will never have to fight to do things the right way
• Clear ownership of your lane — defined responsibilities, real autonomy
• Long-term growth as the firm scales toward a team of 3–4 over the next five years
• The satisfaction of working in a firm that takes financial planning seriously
• A firm that will treat you like family