Paralegal | Real Estate | Miami

Shutts & Bowen LLP; Miami (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Shutts & Bowen LLP, a renowned law firm in Miami, is seeking a Paralegal for its Real Estate Practice. The ideal candidate will have at least 5 years of experience in a law firm and strong title and survey skills. Responsibilities include preparing closing documents, coordinating closings, and managing legal due diligence.

This position demands excellent communication skills and attention to detail, along with the ability to manage multiple tasks under tight deadlines. Join our team and benefit from a collaborative work environment.

Qualifications

• At least 5 years of experience as a Real Estate Paralegal.
• Exceptional written and verbal communication abilities.
• Ability to handle multiple projects under tight deadlines.

Responsibilities

• Assist with preparing and reviewing closing documents for real estate transactions.
• Coordinate closings for transactions by maintaining a closing checklist.
• Order and review title and survey documents.
• Manage the filing and recording of documents.
• Prepare closing binders and address post-closing matters.

Skills

Strong title and survey skills

Excellent oral and written communication skills

Attention to detail

Advanced technical skills

Analytical and problem-solving skills

Customer service skills

Education

Bachelor's degree

Job description

Shutts & Bowen, a full-service law firm serving clients locally, nationally, and internationally, is seeking a Paralegal for its Real Estate Practice in the Miami office.

Candidates must have at least 5 years of experience working as a Real Estate Paralegal in a law firm. Our paralegals operate within a complex commercial real estate practice that emphasizes a team-based approach. Strong title and survey skills are crucial, along with excellent technical abilities and strong oral and written communication skills. This position demands keen attention to detail and the ability to handle multiple projects under tight deadlines.

Primary Duties And Responsibilities

• Assist with preparing and reviewing closing documents for commercial and residential real estate purchase and sale transactions.
• Aid in preparing and reviewing loan documents, including UCC Financing Statements.
• Coordinate closings for commercial and residential real estate transactions by maintaining a closing checklist, preparing and distributing signature page packages, reviewing settlement statements, and coordinating with various transaction parties as necessary.
• Order and review title and survey documents (including title exceptions), prepare title and survey objection letters, and create title/survey memoranda and escrow closing letters.
• Order and collect typical legal due diligence items for sale and loan transactions, including zoning/governmental compliance letters, UCC/judgment searches, entity authority documents, good standing certificates, and estoppel letters from lienholders, tenants, and other parties involved in declarations, easements, and similar agreements.
• Order, review, and abstract UCC/judgment/lien search results.
• Obtain and review zoning reports and conduct relevant zoning analyses.
• Conduct lease reviews and prepare lease abstracts.
• Manage the filing and recording of documents.
• Prepare closing binders and address post-closing matters.

Requirements

• A bachelor's degree and at least 5 years of related experience, or an equivalent combination of education and experience, is required.
• Strong title and survey skills, advanced technical skills, and excellent oral and written communication abilities are necessary.
• Must demonstrate keen attention to detail.
• Ability to manage multiple projects simultaneously under tight deadlines.
• Capability to handle various tasks without error, set priorities, and accommodate rush requests.
• Knowledge of legal terms and matters to ensure that submitted forms include all necessary related parties.
• Strong analytical, evaluative, and problem-solving skills with great attention to detail.
• Superior communication and customer service skills, demonstrating courtesy and diplomacy.
• Ability to think creatively about new solutions and implement best practices.
• Generally, core working hours are from 9:00 am to 5:30 pm, with the flexibility to work overtime as needed.
• Physical attendance and punctuality at the workplace are required.

Physical Demands

• The physical demands described here are those that an employee must meet to perform the essential functions of this job successfully, including typing/using a keyboard, as well as writing by hand. The employee is regularly required to talk or hear. Specific vision abilities required by this job include close and distance vision, color vision, and the ability to adjust focus.
• The above description outlines the general nature of the work performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications of employees assigned to this job. Individuals may be assigned other duties, including work in different functional areas to cover absences or provide relief, equalize peak work periods, or otherwise balance the workload.

Shutts & Bowen LLP is an equal-opportunity employer.