Paralegal | Real Estate | West Palm Beach

Shutts & Bowen LLP; West Palm Beach (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Shutts & Bowen LLP in West Palm Beach seeks an experienced Real Estate Paralegal to support a complex commercial real estate practice. The role requires a minimum of five years of paralegal experience in a law firm and a bachelor's degree.

You will assist with closing documents, loan paperwork, title and survey review, due diligence, and coordination of closings, while ensuring accuracy and timely delivery in a team-based environment.

Qualifications

• Bachelor's degree required.
• At least 5 years of Real Estate Paralegal experience in a law firm.
• Proficient in Microsoft Office.

Responsibilities

• Prepare and review closing documents for commercial real estate transactions.
• Prepare and review loan documents, including UCC financing statements.
• Coordinate closings and manage closing checklist and signatures.
• Obtain and review title and survey documents; draft title/survey memoranda.
• Collect due diligence items for sale and loan transactions, including searches and estoppels.
• Review and abstract UCC/judgment/lien search results.
• Obtain zoning reports and conduct zoning analyses.
• Conduct lease reviews and prepare lease abstracts.
• Manage filing and recording of documents.
• Prepare closing binders and address post-closing matters.

Skills

Title & survey

Attention to detail

Multitasking

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Shutts & Bowen, a full-service law firm serving clients locally, nationally, and internationally, is seeking a Paralegal for its Real Estate Practice in the West Palm Beach office. Candidate must have at least 5 years of experience working as a Real Estate Paralegal in a law firm. Our paralegals operate within a complex commercial real estate practice that emphasizes a team-based approach.

Essential Functions

• Assist with preparing and reviewing closing documents for commercial real estate purchase and sale transactions.
• Aid in preparing and reviewing loan documents, including UCC Financing Statements.
• Coordinate closings for commercial and residential real estate transactions by maintaining a closing checklist, preparing and distributing signature page packages, reviewing settlement statements, and coordinating with various transaction parties as necessary.
• Order and review title and survey documents (including title exceptions), prepare title and survey objection letters, and create title/survey memoranda and escrow closing letters.
• Order and collect typical legal due diligence items for sale and loan transactions, including zoning/governmental compliance letters, UCC/judgment searches, entity authority documents, good standing certificates, and estoppel letters from lienholders, tenants, and other parties involved in declarations, easements, and similar agreements.
• Order, review, and abstract UCC/judgment/lien search results.
• Obtain and review zoning reports and conduct relevant zoning analyses.
• Conduct lease reviews and prepare lease abstracts.
• Manage the filing and recording of documents.
• Prepare closing binders and address post-closing matters.

Required Skills/Abilities

• Strong title and survey skills, advanced technical skills, and excellent oral and written communication abilities are necessary.
• Must demonstrate keen attention to detail.
• Ability to manage multiple projects simultaneously under tight deadlines.
• Capability to handle various tasks without error, set priorities, and accommodate rush requests.
• Knowledge of legal terms and matters to ensure that submitted forms include all necessary related parties.
• Strong analytical, evaluative, and problem-solving skills with great attention to detail.
• Commercial leasing experience is a plus.
• Superior communication and customer service skills, demonstrating courtesy and diplomacy.
• Ability to think creatively about new solutions and implement best practices.
• Generally, core working hours are from 9:00 am to 5:30 pm, with the flexibility to work overtime as needed.
• Physical attendance and punctuality at the workplace are required.

Education And Experience

• A bachelor's degree and at least 5 years of related experience, or an equivalent combination of education and experience, is required.
• Working knowledge of Microsoft Office applications.
• Strong typing skills, excellent grammar, spelling, punctuation, and communication skills.
• Attention to detail and good organizational and analytical skills.

Physical Demands

• Ability to perform the essential functions of the role with or without reasonable accommodation.
• Prolong periods of sitting and working on a computer.
• Occasional standing, walking and movement within an office environment.
• May occasionally lift or move items up to ten pounds.

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

Shutts & Bowen is an Equal Opportunity Employer.