Paralegal - Pre-Litigation

Harding Mazzotti, LLP; Burlington (VT); On-site; USD 45,000 - 65,000; Full time

Job summary

Harding Mazzotti, LLP is seeking a motivated Pre-Litigation Paralegal to join our Burlington, VT team. The successful candidate will support attorneys in the pre-litigation stage across diverse cases, maintaining organized files and clear communications with clients and insurers.

This full-time, on-site role emphasizes deadlines, attention to detail, and professional collaboration with the firm and staff. The role offers growth opportunities within a supportive, community-focused law practice

Qualifications

• Strong knowledge of PC applications, Windows, and Microsoft Office.
• Prior experience working in an office environment.
• Prior customer service experience.
• Excellent written and verbal communication skills.

Responsibilities

• Data entry into the firm’s electronic database and storage system.
• Organize and maintain electronic database, storage system, and physical files.
• Assist attorneys and case coordinators with the day-to-day handling of files and caseloads.
• Communicate with clients by phone and email.
• Draft basic legal documents for attorney review and filing.
• Draft closing documentation upon settlement with accounting coordination.

Skills

Data entry

Written communication

Verbal communication

Microsoft Office

Customer service

Education

Paralegal certification or degree

Job description

Job Posting TitleParalegal - Pre-LitigationJob Description

Established in 1994, Harding Mazzotti, LLP is a law firm dedicated solely to the representation of injured persons with an emphasis on providing each client with an exemplary level of service. Our core value at Harding Mazzotti, LLP is kindness-to each other, to our clients, and to our community. Our mission is to make each and every client a part of our family.

Summary/Objective

We are seeking a motivated Pre-Litigation Paralegal to join Harding Mazzotti, LLP’s team in Burlington, VT. This role is responsible for assisting lawyers in the pre-litigation stage of a variety of cases. The ideal candidate will have strong organizational skills, excellent written and verbal communication, and the ability to adhere to strict deadlines. This is an excellent opportunity to gain experience in the legal field with potential for growth and career advancement.

Please note that this is a full-time, on-site position with a 37.5-hour work week.

Essential Functions

• Data entry into the firm’s electronic database and storage system
• Organize and maintain electronic database, storage system, and physical files
• Assist attorneys and case coordinators with the day-to-day handling of files and caseloads
• Communicate with clients by phone and email
• Communicate basic information with insurance adjusters via phone, email, and fax
• Draft and send correspondence to clients and insurance adjusters
• Receive and process mail, scan into the electronic storage database, and disburse as needed
• Communicate with medical providers to collect and update medical records and billing
• Communicate with local authorities and governmental agencies to send FOIL requests for reports and supporting documentation. (i.e.: police reports, police photos, reconstruction reports, inspection reports, etc.)
• Assist attorneys and/or case coordinators with contacting and updating information from various health insurance carriers (including Medicare and Medicaid) in regard to potential liens/subrogation
• Assist attorneys and/or case coordinators by contacting and updating information in regard to any other potential liens/ rights to subrogation. (i.e.: workers compensation, child support, additional personal injury protection, outstanding medical bills, etc.)
• Draft basic legal documents for attorney review, file with various county clerks, and/or serve accordingly (i.e.: infant settlement petition, wrongful death petition, a notice of claim, a notice of intent)
• Draft closing documentation upon settlement, working in partnership with the accounting office to ensure that funds are distributed properly
• Case Management Paralegals may work on New York, Massachusetts, and/or Vermont cases as necessary.
• Other duties as assigned

Qualifications

• Strong knowledge of PC applications, Windows, and Microsoft Office (Outlook, Word, Excel)
• Prior experience working in an office environment
• Prior customer service experience
• Excellent written and verbal communication skills

Preferred Experience

• Prior Paralegal experience
• Paralegal certification or degree

Work Environment

This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Fast paced, professional work environment.

Physical Demands/Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EEO Statement

Harding Mazzotti, LLPconsiders applicants for employment without regard to, anddoes not discriminateon the basis of, gender, race, protected veteran status, disability, or any other legally protected status.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.