Paralegal Office Manager

New Frontier Immigration Law; Arizona; On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

PTO and paid holidays

401(k) with company match

Job summary

New Frontier Immigration Law in Phoenix, AZ seeks an Office Manager to oversee daily operations of a professional services office. You will lead a client-facing team, ensure welcoming service, and maintain efficient administrative processes in a fast-paced environment.

The ideal candidate has 3+ years as a Paralegal in Immigration Law and 3+ years in office management, with strong organizational, communication, and bilingual English/Spanish abilities.

Qualifications

• 3+ years of experience as a Paralegal in Immigration Law.
• 3+ years of experience in office management or administration; experience in a professional or legal services environment strongly preferred.
• Demonstrated ability to manage and develop a team in a high-volume, client-facing setting.
• Strong understanding of office operations, document management, and administrative procedures.
• Proficient in Microsoft Office Suite and comfortable learning new platforms and case or practice management systems.
• Excellent organizational, communication, and interpersonal skills.
• Ability to multitask, prioritize, and remain composed under pressure.
• Bilingual in English/Spanish strongly preferred.
• Must be able to work in-office in Phoenix, AZ; occasional Saturday availability may be required.

Responsibilities

• Serve as primary point of contact for clients visiting the office, ensuring every interaction is professional, welcoming, and solution-oriented.
• Manage client intake processes, appointments, and in-person communications to maintain positive client relations.
• Handle client inquiries promptly and elevate as needed to ensure exceptional service at every touchpoint.
• Accept overflow calls from the call center team when immediate coverage is needed, providing the same high standard of service.
• Plan, implement, and continuously improve administrative systems, procedures, and policies to enhance office efficiency.
• Oversee the cleanliness, organization, and daily readiness of all office areas including the reception area, conference rooms, and common spaces.
• Manage office equipment, supplies, and facilities — including vendor coordination and cost-effective procurement.
• Oversee mailroom functions, ensuring all incoming and outgoing mail and packages are processed accurately and in a timely manner in accordance with firm procedures.
• Coordinate communication and information flow within the office to ensure smooth daily operations.
• Assist with financial operations including billing, invoicing, and accounts payable and receivable as directed.
• Coordinate scheduling and communications with professional staff and clients.
• Maintain records and databases, ensuring accuracy, organization, and accessibility.
• Assist with document preparation and case-related administrative tasks as needed.
• Perform other duties as assigned by leadership.

Skills

Paralegal - Immigration

Office management

Microsoft Office

Bilingual English/Spanish

Communication skills

Team leadership

Tools

Case management systems

Document management systems

Job description

Why Apply to New Frontier Immigration Law

Join the New Frontier Immigration Law team and help change the lives of 1 million undocumented immigrants in the USA. Our mid-sized law firm in Phoenix, AZ is committed to humanitarian-based immigration and finding innovative solutions for seemingly impossible problems.

Are you ready to join one of the fastest-growing law firms in the US, where incredible opportunities await? Here, we don’t just offer a job: we provide an environment that challenges you to become the best version of yourself.

• Learn more about New Frontier Immigration here.
• Learn more about our CEO/Founder Hillary here.
• Learn more about our Core Values here.

Role Objective

The Office Manager will oversee the day-to-day operations of our professional services office. This role is central to creating a welcoming, organized, and efficient environment for both clients and team members. The ideal candidate is a natural leader who thrives in a fast-paced setting, takes pride in operational excellence, takes ownership, and brings a service-first mindset to everything they do. This person must be eager to grow, lead by example, and consistently perform to the highest standards.

Responsibilities/Duties

Client Experience & Front Desk

• Serve as the primary point of contact for clients visiting the office, ensuring every interaction is professional, welcoming, and solution-oriented.
• Manage client intake processes, appointments, and in-person communications to maintain positive client relations.
• Handle client inquiries promptly and elevate as needed to ensure exceptional service at every touchpoint.
• Accept overflow calls from the call center team when immediate coverage is needed, providing the same high standard of service.

Office Operations & Facilities

• Plan, implement, and continuously improve administrative systems, procedures, and policies to enhance office efficiency.
• Oversee the cleanliness, organization, and daily readiness of all office areas including the reception area, conference rooms, and common spaces.
• Manage office equipment, supplies, and facilities — including vendor coordination and cost-effective procurement.
• Oversee mailroom functions, ensuring all incoming and outgoing mail and packages are processed accurately and in a timely manner in accordance with firm procedures.
• Coordinate communication and information flow within the office to ensure smooth daily operations.
• Assist with financial operations including billing, invoicing, and accounts payable and receivable as directed.
• Coordinate scheduling and communications with professional staff and clients.
• Maintain records and databases, ensuring accuracy, organization, and accessibility.
• Assist with document preparation and case-related administrative tasks as needed.
• Perform other duties as assigned by leadership.

Requirements

• 3+ years of experience as a Paralegal in Immigration Law.
• 3+ years of experience in office management or administration; experience in a professional or legal services environment strongly preferred.
• Demonstrated ability to manage and develop a team in a high-volume, client-facing setting.
• Strong understanding of office operations, document management, and administrative procedures.
• Proficient in Microsoft Office Suite and comfortable learning new platforms and case or practice management systems.
• Excellent organizational, communication, and interpersonal skills.
• Ability to multitask, prioritize, and remain composed under pressure.
• Bilingual in English/Spanish strongly preferred.
• Must be able to work in-office in Phoenix, AZ; occasional Saturday availability may be required.

What Sets You Apart

• Experience managing front desk and client-facing operations in a professional services or high-volume environment.
• Comfortable serving as a communication bridge between clients, support staff, and leadership.
• A natural problem-solver who anticipates needs before they become issues.
• Track record of improving office systems and holding teams accountable to standards.
• $65,000 - $75,000 annually DOE
• PTO and paid holidays
• 401(k) with company match

New Frontier Immigration Law is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or any other status protected by law.