Paralegal / Intake Coordinator

Cyber Law Firm; United States; Remote; USD 50,000 - 75,000; Full time

Job summary

Cyber Law Firm is seeking a Paralegal and Intake Specialist for a full-time litigation role, fully remote from the United States. The position involves client intake, case evaluations, and ongoing administrative support while managing leads via Clio Grow and coordinating calendars.

The ideal candidate is highly organized, tech-savvy, and comfortable handling sensitive client matters. Experience with CLE tracking, attorney licensing, and law firm operations is preferred, along with familiarity

Qualifications

• Legal intake experience required.
• Remote US-based work arrangement.
• Familiarity with CLE requirements, attorney licensing, bar admissions.
• Experience with Clio Grow, Google Workspace, Microsoft Word, Wordpress and/or Wix is a plus.

Responsibilities

• Conduct intake calls and case evaluations with prospective clients, and onboarding them.
• Manage and update leads through Clio Grow by phone and email.
• Drafting and editing civil litigation, and pre litigation documents and motions.
• Follow up with prospective clients daily, schedule consultations and coordinate calendars.
• Handle client-facing communications with professionalism and empathy.
• Assist with victims’ rights matters, including torts, cyber harassment, online abuse, fraud, and privacy-related cases.
• Track deadlines, filings, and case milestones with precision.
• Prepare, file, and organize legal documents (experience filing is a plus).
• Create SOPs, Templates, and assist with administrative and operational tasks as needed in a growing firm.
• Managing calendars, scheduling appointments, and coordinating meetings.
• Following up with clients, prospective clients, team members, and other contacts.
• Tracking important deadlines, outstanding tasks, and follow-ups.
• Assisting with CLE tracking, attorney licensing, bar admissions, renewals, and other professional compliance deadlines.
• Providing day-to-day administrative support to the Firm Founder and COO.
• Organizing documents, communications, and information.
• Assisting with client intake and basic legal/paralegal overflow.
• Helping with case management and other administrative projects.
• Assisting with professional correspondence and responding to or coordinating media and reporter inquiries.
• Jumping in wherever needed to help keep the firm organized and moving forward.

Skills

High-energy

Proactive

Organized

Multitasking

Follow-up

Tech-savvy

Written communication

Verbal communication

Independent work

Administrative experience

Tools

Clio Grow

Google Workspace

Microsoft Word

Wordpress

Wix

Job description

Paralegal And Intake Specialist Full-Time Litigation

Remote | U.S.-Based Required | Legal Intake Experience Required

We are a fast-growing technology & cyber law firm seeking an experienced Litigation Paralegal, and Client Intake Specialist to join our team. This role is ideal for someone who thrives in a startup-style legal environment, is highly organized, familiar with law and litigation, is tech-forward, and comfortable handling client-facing work in sensitive matters.

Key Responsibilities

• Conduct intake calls and case evaluations with prospective clients, and onboarding them
• Manage and update leads through Clio Grow by phone and email
• Drafting and editing civil litigation, and pre litigation documents and motions
• Follow up with prospective clients daily, schedule consultations and coordinate calendars
• Handle client-facing communications with professionalism and empathy
• Assist with victims’ rights matters, including torts, cyber harassment, online abuse, fraud, and privacy-related cases
• Track deadlines, filings, and case milestones with precision
• Prepare, file, and organize legal documents (experience filing is a plus)
• Create SOPs, Templates, and assist with administrative and operational tasks as needed in a growing firm
• Managing calendars, scheduling appointments, and coordinating meetings
• Following up with clients, prospective clients, team members, and other contacts
• Tracking important deadlines, outstanding tasks, and follow-ups
• Assisting with CLE tracking, attorney licensing, bar admissions, renewals, and other professional compliance deadlines
• Providing day-to-day administrative support to the Firm Founder and COO
• Organizing documents, communications, and information
• Assisting with client intake and basic legal/paralegal overflow
• Helping with case management and other administrative projects
• Assisting with professional correspondence and responding to or coordinating media and reporter inquiries
• Jumping in wherever needed to help keep the firm organized and moving forward

The Ideal Candidate:

• Is high-energy, proactive, and exceptionally organized
• Can manage multiple priorities and switch gears quickly
• Is excellent at follow-up and making sure details do not fall through the cracks
• Is tech-savvy and comfortable learning new systems
• Has strong written and verbal communication skills
• Can work independently in a fully remote environment
• Has prior administrative, executive assistant, legal assistant, or law firm experience
• Familiarity with CLE requirements, attorney licensing, bar admissions, and law firm operations is strongly preferred
• Experience with Clio, Google Workspace, Microsoft Word, Wordpress and/or Wix is a plus

This is the perfect role for someone who enjoys variety, stays calm under pressure, and takes pride in being the person who helps keep everything—and everyone—organized and on track.