Paralegal II

Ultimus Fund Solutions, LLC; York (NE); On-site; USD 60,000 - 80,000; Full time

Job summary

Ultimus Fund Solutions, LLC is seeking a Paralegal II to support the Legal Administration Department. The role involves preparing and distributing client board materials, SEC filings, and related documents, along with minutes for board meetings.

Typically requires an undergraduate degree, a paralegal certificate, and 3+ years of paralegal or legal administration experience, including 1–3 years with the Investment Company Act of 1940. Strong MS Office and Adobe Acrobat skills preferred.

Qualifications

• Undergraduate degree from an accredited college or university.
• Paralegal certificate from an accredited school, college, or university.
• 3+ years of paralegal or legal administration experience in a corporate or law firm environment.
• 1-3 years of experience with the Investment Company Act of 1940.

Responsibilities

• Prepares client registration statement updates, client SEC filings and forms, and distributes client board and committee materials (including agendas, exhibits, reports, and resolutions).
• Prepares minutes of client board and committee meetings as needed.
• Maintains contractual agreements and corporate governance documents.
• Manages regulatory calendars and filing processes.
• Assists in the development of legal administration procedures relating to board meetings, corporate governance, and SEC filings as needed.
• Assists with client-related projects as needed.
• Daily legal administration operations.
• Implements and understands the day-to-day legal administration services provided by Ultimus Fund Solutions.

Skills

Client service

Troubleshooting

Multitasking

Organization

Attention to detail

Communication

Team collaboration

Scheduling

Prioritization

Initiative

Education

Undergraduate degree

Paralegal certificate

3+ years paralegal or legal administration

1-3 years Investment Company Act of 1940 experience

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Posted Thursday, July 23, 2026 at 4:00 AM

SUMMARY

The Paralegal II is responsible for performing general administrative and clerical duties in support of the Legal Administration Department. Additionally, this role may participate in the preparation and distribution of board materials and regulatory filings.

KEY ACCOUNTABILITIES

LEGAL ADMINISTRATION

• Prepares client registration statement updates, client SEC filings and forms, and distributes client board and committee materials (including agendas, exhibits, reports, and resolutions.)
• Prepares minutes of client board and committee meetings as needed.
• Maintains contractual agreements and corporate governance documents.
• Manages regulatory calendars and filing processes.
• Assists in the development of legal administration procedures relating to board meetings, corporate governance, and SEC filings as needed.
• Assists with client-related projects as needed.
• Daily legal administration operations.
• Implements and understands the day-to-day legal administration services provided by Ultimus Fund Solutions.

WORKING RELATIONSHIPS

• Contact as needed with clients regarding general information, resolution of issues, inquiries, or reporting requirements.
• Contact with members of team and internal teams regarding follow-up on inquiries, open workflow, etc.

May perform other duties as required and assigned.

EDUCATION AND EXPERIENCE

• An undergraduate degree from an accredited college or university.
• A paralegal certificate from an accredited school, college, or university.
• 3+ years of paralegal or legal administration experience in a corporate or law firm environment.
• 1-3 years of experience with the Investment Company Act of 1940.

KNOWLEDGE

• Relevant statutes and rules relating to the core job functions.
• Investment Company Act of 1940.
• Microsoft Office Suite.
• Adobe Acrobat.

SKILLS AND ABILITIES

• Client service skills with an aptitude to understand the clients' basic legal needs and how they are related to the clients' business needs.
• Troubleshoots issues utilizing creative and critical thinking skills.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
• Demonstrates personal integrity, responsibility, and accountability.Effectively uses resources such as time and information in conjunction with associates.
• Participates in solving problems and making decisions.
• Presents and expresses ideas and information, written and oral, clearly, and concisely.
• Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
• Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
• Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
• Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

Equivalent education, experience, and KSA's will be considered.

Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant's or employee's race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.