Paralegal I

Ultimus; Cincinnati (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Ultimus is seeking a Paralegal I to support the Legal Administration Department with general administrative duties and to assist in preparing and distributing board materials and regulatory filings. This role involves handling client registrations, SEC filings, minutes, governance documents, and calendars.

You will collaborate with internal teams on inquiries and projects, and contribute to day-to-day legal administration operations.

Qualifications

• Undergraduate degree required.
• Paralegal certificate required.
• 1–3 years paralegal or legal administration experience.
• Experience with the Investment Company Act of 1940.

Responsibilities

• Prepares client registration statement updates, client SEC filings and distributes client board and committee materials.
• Prepares minutes of client board and committee meetings as needed.
• Maintains contractual agreements and corporate governance documents.
• Manages regulatory calendars and filing processes.
• Assists in the development of legal administration procedures relating to board meetings and SEC filings.
• Supports client-related projects and day-to-day legal administration operations.

Skills

Client service

Multitasking

Analytical skills

Organizational skills

Communications

Time management

Education

Undergraduate degree

Paralegal certificate

1–3 years paralegal experience

Job description

SUMMARY

The Paralegal I is responsible for performing general administrative and clerical duties in support of the Legal Administration Department. Additionally, this role may participate in the preparation and distribution of board materials and regulatory filings.

LEGAL ADMINISTRATION

• Prepares client registration statement updates, client SEC filings and forms, and distributes client board and committee materials (including agendas, exhibits, reports, and resolutions.)
• Prepares minutes of client board and committee meetings as needed.
• Maintains contractual agreements and corporate governance documents.
• Manages regulatory calendars and filing processes.
• Assists in the development of legal administration procedures relating to board meetings, corporate governance, and SEC filings as needed.
• Assists with client-related projects as needed.
• Daily legal administration operations.
• Implements and understands the day-to-day legal administration services provided by Ultimus Fund Solutions.

WORKING RELATIONSHIPS

• Contact as needed with clients regarding general information, resolution of issues, inquiries, or reporting requirements.
• Contact with members of team and internal teams regarding follow-up on inquiries, open workflow, etc.
• May perform other duties as required and assigned.

EDUCATION AND EXPERIENCE

• An undergraduate degree from an accredited college or university.
• A paralegal certificate from an accredited school, college, or university.
• 1-3 years of paralegal or legal administration experience in a corporate or law firm environment.
• Experience with the Investment Company Act of 1940.
• Equivalent education and experience will be considered.

KNOWLEDGE

• Financial services industry.
• Relevant statutes and rules relating to the core job functions.
• Investment Company Act of 1940.
• Microsoft Office Suite.
• Adobe Acrobat.

SKILLS AND ABILITIES

• Client service skills with an aptitude to understand the clients’ basic legal needs and how they are related to the clients’ business needs.
• Troubleshoots issues utilizing creative and critical thinking skills.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
• Demonstrates personal integrity, responsibility, and accountability.
• Effectively uses resources such as time and information in conjunction with associates.
• Participates in solving problems and making decisions.
• Presents and expresses ideas and information, written and oral, clearly, and concisely.
• Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
• Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
• Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
• Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.