Paralegal II

TEAM, Inc.; Sugar Land (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

TEAM, Inc. in Sugar Land, TX is seeking a Paralegal/Legal Administrator to support corporate secretary functions for subsidiaries, prepare officer/director resolutions, and maintain our databases.

The role requires 3 years paralegal or 5 years legal admin, strong organization, and good communication; Notary preferred. You will handle licenses, NAVEX compliance, contracts, and file retention.

Qualifications

• Requires 3 years Paralegal experience or 5 years Legal/Contracts Admin.
• Notary public preferred or willing to obtain.
• Excellent organizational and detail-oriented skills; capable of driving projects to completion.
• Strong communication to coordinate with internal and external groups.
• Proficient with corporate/compliance databases and general computer use.

Responsibilities

• Support corporate secretary function for subsidiaries, including resolutions for officers and directors.
• Prepare applications, renewals, and payments for licenses, registrations, and permits.
• Support compliance on 3rd parties using NAVEX; coordinate forms for international agents.
• Coordinate online legal compliance training.
• Prepare agreements using template forms.
• Potentially support lawyers with contract reviews.
• Manage policies under Legal Department.
• Catalog and retain legal files.
• Perform other duties for the Legal Department.

Skills

Attention to detail

Communication skills

Organizational skills

Independence

Notary Public (preferred)

Education

High school diploma

College degree bonus

Paralegal certification preferred

Tools

NAVEX database

CSC database system

Job description

Essential Job Functions

• Supporting the corporate secretary function for TEAM’s subsidiaries, including preparing resolutions to elect new officers and directors of subsidiary companies using pre-existing forms, coordinating with outside firms or international employees on the resolutions for international subsidiaries, maintaining our CSC database system for all subsidiaries showing officers and directors and which generates legal entity charts.
• Prepares applications, renewals and payment requests for business/contractor licenses, registrations and permits. Ensures contractor/business licenses, registrations and permits remain current and active, and do not lapse.
• Supports compliance on 3rd parties, including sales agents, by using NAVEX database system to obtain risk assessments on 3rd parties and sales agents, and coordinating forms to be completed by international sales agents, including questionnaires and annual certifications. Maintains compliance database in NAVEX on 3rd parties and maintains listings of 3rd party sales agents for compliance tracking purposes.
• Coordinates online legal compliance with training group.
• Prepare agreements using template forms (e.g. confidentiality agreements).
• Potentially support lawyers with contract reviews.
• Manages the policies under the responsibility of the Legal Department.
• Handles the cataloging and retention of Legal files.
• Perform other duties for the Legal Department as requested.

Job Qualifications

• High school diploma required, college degree is bonus.
• Minimum of 3 years’ experience as a Paralegal, OR minimum of 5 years’ experience as a Legal Administrator or Contracts Administrator required.
• Paralegal certification preferred.
• Must be well organized with an attention to detail as well as diligent in driving projects to completion
• Must have good communications skills in order to work with both external and internal groups to ensure the effective collection and sharing of information
• Must be comfortable with extensive computer usage as well as learning the technical systems used in support of the job function (corporate/compliance databases, etc.)
• A person in this position should expect to work independently and efficiently under little supervision beyond the initial training period
• Notary public preferred (or willingness to obtain Notary Public status)

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.