Paralegal/Executive Assistant

Central Law Group PC; Illinois; On-site; USD 52,000 - 75,000; Full time

Job summary

Central Law Group PC in Illinois is seeking a Paralegal/Executive Assistant to support attorneys in Real Estate, Estate Planning and Business matters. The role includes client intake, document preparation, closings, calendar management and filing duties.

The ideal candidate has 3-5 years of related experience or equivalent education, and an associate's or bachelor's degree. Proficiency in Microsoft Office is essential; Smokeball knowledge is a plus.

Qualifications

• Associate's or Bachelor's degree required.
• 3-5 years of related paralegal or executive assistant experience, or equivalent combination of education and experience.

Responsibilities

• Communicates with clients, realtors and attorneys via phone and email.
• Oversees new client intake and prepares welcome/engagement letters.
• Assists with sale closings, purchase closings and post-closing matters.
• Prepares and records business, real estate and estate planning documents, deeds and filings.
• Manages calendars and ensures timely handling of all matters and invoicing for work completed.
• Maintains records management database systems and seeks efficiency improvements.
• Answers phone calls and directs calls to staff or takes messages.

Skills

Time Management

Takes Initiative

Attention to Detail

Customer Service Skills

Excellent verbal and written comm.

Microsoft Office

Smokeball Database

Education

Associate's degree

Bachelor's degree

Tools

Smokeball Database

Microsoft Office

Job description

Job Description

Paralegal/Executive Assistant

Job Summary
Provides support to attorneys for Real Estate, Estate Planning and Business
Matters

General Accountabilities

• Communicates with clients, realtors and attorneys, initiating contact and responding as needed through phone and email correspondence
• Oversees new client intake and prepares welcome/engagement letters
• Assists with sale closings, purchase closings and post closing matters
• Prepares and records business, real estate and estate planning documents, deeds and filings
• Manages calendars and follow through to ensure all matters are handled in a timely manner and invoiced for work completed
• Maintains records management database systems, staying current with updates on ways to improve efficiency
• Answers phone calls and directs calls to appropriate staff or takes messages

Job Qualifications

• Education: Associate's or Bachelor's degree
• Experience: 3-5 years of related experience; or equivalent combination of education and experience

Skills

• Time Management
• Takes Initiative
• Attention to Detail
• Customer Service Skills
• Excellent verbal and written communication
• Experience with Microsoft Office essential; knowledge of Smokeball Database preferred.