Paralegal – Commercial Contracts, IP & Compliance

Valero; San Antonio (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

401K match

Pension plan

Healthcare programs

Onsite daycare

Wellness centers

Onsite pharmacy

Fitness center

Onsite cafeteria

Walking/biking campus

Job summary

Valero is seeking a Legal Assistant (Paralegal) to provide legal and administrative support for commercial contracting, IP portfolio management, regulatory compliance, and legal operations at our San Antonio campus.

You will work closely with in-house attorneys, business stakeholders, outside counsel, and international affiliates to keep contracts, trademarks, patents, and licensing matters organized and on track.

Qualifications

• High School Diploma or GED required.
• 3+ years of experience in a legal department, law firm, IP, or legal operations environment.
• Able and willing to work on-site, in-person at the Valero San Antonio location.

Responsibilities

• Update and maintain legal templates, forms, and standard agreements.
• Prepare amendments, contract execution documents, and related legal records.
• Assist attorneys with contract review and revision processes.
• Maintain accurate contract files and tracking systems.
• Maintain and manage U.S. trademark portfolios, including applications, renewals, docket tracking, and recordkeeping.
• Coordinate with outside counsel, international affiliates, and business personnel regarding trademark prosecution and maintenance activities.
• Assist with international trademark matters, including coordination of filings, renewals, status reporting, and related administrative activities.
• Manage trademark watch services, review watch reports, and coordinate follow-up actions such as cease and desist letters and opposition filings as appropriate.
• Coordinate with outside counsel and inventors regarding patent filing and prosecution activities.
• Administer patent maintenance fee payments, subscription services, and related vendor relationships.
• Support copyright compliance initiatives, including authorized reuse of copyrighted materials and related licensing requirements.
• Administer corporate copyright licensing programs and conduct periodic compliance reviews and surveys.
• Manage renewals and administration of performing rights organization licenses and related agreements.
• Maintain regulatory licensing dockets and databases.
• Coordinate with outside counsel and internal stakeholders to ensure timely filings, renewals, and regulatory compliance.
• Monitor deadlines and maintain accurate records related to licenses and permits.
• Coordinate legal vendor invoicing, budgeting, and expense tracking for intellectual property and licensing matters.
• Prepare annual budget estimates and forecasts related to intellectual property and legal operations activities.
• Track outside counsel engagements and review billing information for accuracy.
• Maintain legal records, databases, and reporting tools.
• Conduct legal, regulatory, and business-related research to support attorneys and business clients.
• Retrieve and organize industry publications, regulatory materials, and other legal resources.
• Prepare summaries, reports, spreadsheets, and presentations as needed.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Legal AI software

Job description

Valero is seeking a Legal Assistant (Paralegal) to provide legal and administrative support for commercial contracting, IP portfolio management, regulatory compliance, and legal operations at our San Antonio campus.

You will work closely with in-house attorneys, business stakeholders, outside counsel, and international affiliates to keep contracts, trademarks, patents, and licensing matters organized and on track.