Paralegal/Assistant, North America

Brambles USA Inc; United States; Hybrid; USD 50,000 - 75,000; Full time

Job summary

CHEP is seeking a Paralegal/Assistant for North America to provide legal, organizational, administrative, and project support to the Americas Legal team. You will handle complex duties, maintain calendars, manage documents, and liaise with management, counsel, and court staff.

Flexibility and discretion are essential for this role. Ideal candidates will have paralegal certification or equivalent experience, strong MS Office skills, and the ability to manage multiple priorities under tight

Qualifications

• Ability to interact professionally and confidentially with all levels of management and staff.
• Strong organizational and time management skills.
• Ability to take direction without follow up.
• Strong teamwork and team synergy skills required.
• Ability to prioritize and manage multiple tasks/projects and support multiple high-level executive positions.
• Exhibit good judgment and decision-making skills.
• Ability to meet tight deadlines, shift gears quickly and work well under pressure.
• Strong verbal and written communication skills.
• Ability to work independently without supervision, be self-directed and demonstrate initiative.
• Must possess a high level of confidentiality, business and work ethic and discretion.

Responsibilities

• Performs various legal administrative functions executing processes designed to manage legal risk.
• Supports litigation discovery and case preparation, maintaining calendars and schedules.
• Interacts with managers, internal and external counsel, court staff, and law enforcement officials.
• Prepares and completes legal documents and filings for routine matters such as subpoenas and garnishments.
• Manages billing and matter management systems and invoice processing.
• Creates quality presentation materials and coordinates project tasks with colleagues.
• Maintains timely communication with other departments and external counsel.

Skills

Confidentiality

Time management

Multitasking

Communication skills

Independent work

Teamwork

Attention to detail

Education

Paralegal certification

Bachelor's degree

8+ years legal/administrative experience

Tools

Microsoft Office

Coupa

Brightflag

Internet research tools

Job description

CHEP helps move more goods to more people, in more places than any other organization on earth via our 347 million pallets, crates and containers. We employ approximately 13,000 people and operate in 60 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact. What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our Hybrid Work Model.

Job Description

The Paralegal/Assistant, North America provides legal, organizational, administrative, and project support to members of our Americas Legal team. This person will perform complex legal/secretarial/administrative duties, which involve contact and exposure with all levels of management and outside counsel. Support will include legal matters of varying levels of risk, necessitating the highest level of diplomacy, confidentiality, discretion and judgment. Must be highly multitasked to meet compressed timelines and able to work long and flexible hours during special projects. Must be self-motivated, able to handle detailed projects independently, willing to learn, able to take on special projects and be good at problem solving.

Major/Key Accountabilities

Performs various legal administrative functions executing processes designed to manage legal risk. Examples include executing our legal hold process, processing settlement agreements, preparing legal correspondence, supporting litigation discovery and case preparation, maintaining calendars and schedules, making meeting arrangements, interacting with managers, internal and external counsel, court staff and law enforcement officials; With support from internal and external legal, preparing and completing legal documents and filings for routine matters such as bankruptcy, subpoenas, garnishments and others as needed.

• Manages legal matters in Company’s billing and matter management systems;
• Manages invoice processing;
• Handles copying, faxing, general mail/correspondence and monitoring of the Legal email box for the Americas;
• Creates quality presentation materials, reviews and appropriately edits presentations, coordinates the development of materials and works effectively with appropriate individuals and conducts follow-up for various projects and ongoing tasks and responsibilities;
• Adheres to demanding timelines, maintains communication with other departments/individuals, external counsel and conducts follow-up for various projects and ongoing tasks and responsibilities;
• Manages internal and external requests and works closely with all departments, as appropriate, to ensure excellent communication, follow-up, and the delivery of quality work to internal and external clients;
• Assists in the achievement of overall corporate goals and objectives by working with management and other departments on special project;
• Additional requirements include high level of proficiency with technology including Microsoft Office Suite applications, Coupa, Brightflag and internet research tools; and Performs other duties as necessary to meet corporate objectives.

Essential Qualifications

• Ability to interact professionally and confidentially with all levels of management and staff
• Strong organizational and time management skills
• Ability to take direction without follow up
• Strong teamwork and team synergy skills required
• Ability to prioritize and manage multiple tasks/projects and support multiple high-level executive positions
• Exhibit good judgment and decision-making skills
• Ability to meet tight deadlines, shift gears quickly and work well under pressure
• Strong verbal and written communication skills
• Ability to work independently without supervision, be self-directed and demonstrate initiative
• Must possess a high level of confidentiality, business and work ethic and discretion
• Ability to work overtime, if needed

Desirable Qualifications

• Paralegal certification
• Creating and maintaining client and matter list
• Filing documents (correspondence, notes, drafts, discovery, pleadings etc.)
• Organizing files and documents
• Creating and maintaining hard copy files when necessary
• Calendaring events upon request
• Drafting routine correspondence
• Drafting engagement letters
• Regular (weekly) meeting with Americas Legal team members regarding upcoming tasks, events, deadlines and following up on status of pending tasks
• Reviewing documents for information and/or privilege
• Preparing reports based on review of documents and other research.
• Assisting with preparation of legal filings
• Experience College degree is desirable or 8+ years previous Legal/Administrative Assistant experience
• Complete and solid knowledge of MS Office, i.e., Word, Excel, PowerPoint and Outlook Remote Type Hybrid Remote

Skills to succeed in the role

Adaptability, Empathy, Experimentation, Legal Administration, Taking Ownership, Teamwork, Understand Customers

Equal Opportunity Employer

We are an Equal Opportunity Employer, and we are committed to developing a diverse workforce in which everyone is treated fairly, with respect and has the opportunity to contribute to business success while realizing his or her potential. This means harnessing the unique skills and experience that each individual brings and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran and basis of disability or any other federal, state or local protected class.

CHEP helps move more goods to more people, in more places than any other organization on earth via our 347 million pallets, crates and containers. We employ approximately 13,000 people and operate in 60 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact. What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our Hybrid Work Model, for available positions.