Paralegal Administrator

JPC Partners, LLC; Lower Providence Township (PA); On-site; USD 45,000 - 70,000; Full time

Job summary

JPC Partners is seeking a Paralegal Administrator to support the Law and Compliance Division with clerical, administrative, workflow, and project management duties. The role requires meticulous work, strong knowledge of legal formalities, and comfort with digital tools.

You will maintain filing systems, assist attorneys with filings and discoveries, manage calendars, arrange travel, prepare memos, and support internal workflows, aiming for accurate, timely documents and efficient collaboration

Qualifications

• 1-5 years of experience as a legal administrative assistant, law clerk or paralegal in a law firm, corporate legal department or governmental agency.
• Must be local and able to work onsite 1 day per week to complete mailings and other in-office tasks
• Bachelor’s degree in legal studies / related field (or associate’s degree with at least 2 years of relevant professional legal experience)
• Experience working in an office or team environment having administrative and workflow management experience
• Must be comfortable working in a digital environment; strong ability to utilize technology and e-filing tools
• Organized and able to juggle multiple filings, deadlines and tasks
• Possesses Excellent verbal and written communication skills
• Collaborative and works well with a team
• Paralegal certificate (preferred)

Responsibilities

• Assist in maintaining the filing system for the Law Department.
• Assist attorneys in the preparation and electronic filing of letters, pleadings, discovery and subpoena responses, motions, and summaries of filings and orders.
• Manage service and posting of filed documents.
• Attend internal meetings as needed.
• Communicate with internal and external stakeholders.
• Conduct research and analysis on legal and regulatory matters, prepare memos, reports, summaries, charts and other legal documents as directed.
• Assist and support attorneys and paralegals in the preparation of filings and other steps in the filing process
• Provide administrative support as needed to the Department, including(a) demonstrate proficiency in the use of company issued automated tools including In-house Conference Room Reservation System, SAP and Microsoft Office (b) prepare and process invoices, time sheets, expense reports, purchase requisitions, check requests as required; (c) establish, coordinate, and maintain calendars; (d) coordinate and schedule appointments, and meetings including making travel arrangements and reservations; (e) draft, organize and distribute departmental meeting minutes.
• Legal Document Review and Analysis Duties: (a) support the administration, processing and maintenance of Service Agreements including the tracking of effective and expiration dates, and coordinate with both internal and external stakeholders to maintain overall regulatory compliance; (b) review pro forma documents and agreements for conformity; and (c) prepare and/or support the preparation of draft filings for legal counsel indicating reason for non-conformity, and oversee any service requirements for filing.
• Independently manage important internal workflows including the timely and accurate public posting of documents to the company website, data entry in the case tracking system, and the logging and tracking and assigning of work to certain attorney and paralegal teams.
• Possess the ability to work independently and as part of a team
• Other functions and duties as assigned.

Skills

Legal administrative experience

Attention to detail

Strong communication

Team player

Education

Bachelor’s degree in legal studies

Associate’s degree

Tools

Microsoft Office

E-filing tools

SAP

Job description

JPC Partners is looking for a Paralegal Administrator that will work with our client’s legal support staff and attorneys to provide a broad range of clerical, administrative, workflow, and project management duties to support the Law and Compliance Division.

The successful candidate will be meticulous and have a thorough knowledge of legal formalities, computer and technical knowledge as well as strong analytical, communication and organizational skills; and should work well in fast-paced collaborative environments with competing demands.

Essential Duties:

• Assist in maintaining the filing system for the Law Department.
• Assist attorneys in the preparation and electronic filing of letters, pleadings, discovery and subpoena responses, motions, and summaries of filings and orders.
• Manage service and posting of filed documents.
• Attend internal meetings as needed.
• Communicate with internal and external stakeholders.
• Conduct research and analysis on legal and regulatory matters, prepare memos, reports, summaries, charts and other legal documents as directed.
• Assist and support attorneys and paralegals in the preparation of filings and other steps in the filing process
• Provide administrative support as needed to the Department, including(a) demonstrate proficiency in the use of company issued automated tools including In-house Conference Room Reservation System, SAP and Microsoft Office (b) prepare and process invoices, time sheets, expense reports, purchase requisitions, check requests as required; (c) establish, coordinate, and maintain calendars; (d) coordinate and schedule appointments, and meetings including making travel arrangements and reservations; (e) draft, organize and distribute departmental meeting minutes.
• Legal Document Review and Analysis Duties: (a) support the administration, processing and maintenance of Service Agreements including the tracking of effective and expiration dates, and coordinate with both internal and external stakeholders to maintain overall regulatory compliance; (b) review pro forma documents and agreements for conformity; and (c) prepare and/or support the preparation of draft filings for legal counsel indicating reason for non-conformity, and oversee any service requirements for filing.
• Independently manage important internal workflows including the timely and accurate public posting of documents to the company website, data entry in the case tracking system, and the logging and tracking and assigning of work to certain attorney and paralegal teams.
• Possess the ability to work independently and as part of a team
• Other functions and duties as assigned.

Required Qualifications:

• 1-5 years of experience as a legal administrative assistant, law clerk or paralegal in a law firm, corporate legal department or governmental agency.
• Must be local and able to work onsite 1 day per week to complete mailings and other in-office tasks
• Bachelor’s degree in legal studies / related field (or associate’s degree with at least 2 years of relevant professional legal experience)
• Experience working in an office or team environment having administrative and workflow management experience
• Must be comfortable working in a digital environment; strong ability to utilize technology and e-filing tools
• Organized and able to juggle multiple filings, deadlines and tasks
• Possesses Excellent verbal and written communication skills
• Collaborative and works well with a team
• Paralegal certificate (preferred)