Paralegal Administrator

CIS Technologies INC; Lower Providence Township (PA); Presencial; USD 52 000 - 70 000; Tempo integral

Resumo da oferta

CIS Technologies INC is seeking a diligent Legal Administrative Assistant to support the Law Department in Audubon, PA. The role requires 5 years of related experience and a strong command of legal document workflow, e-filing, and calendar management.

Onsite presence is required one day per week, with additional trainings and meetings as needed. The candidate should be detail-oriented, collaborative, and capable of handling multiple tasks in a fast-paced legal environment.

Qualificações

• 5 years of experience as a legal administrative assistant, law clerk or paralegal.
• Must be local and able to work onsite 1 day per week.
• Experience with electronic filing and document management.
• Strong organizational and communication skills.
• Proficient in office software and legal workflows.

Responsabilidades

• Conduct legal and factual research; prepare documents, exhibits, reports and filings.
• Manage filing system and electronic records for the Law Department.
• Coordinate calendars, travel, meetings, and related admin tasks.
• Assist attorneys with pleadings, discovery, and summaries of filings.
• Liaise with internal and external stakeholders; provide clerical support.

Conhecimentos

Administrative support

Communication

Teamwork

Attention to detail

Formação académica

Bachelor’s degree in legal studies

Associate’s degree + 2 years legal experience

Ferramentas

SAP

Microsoft Office

In-house calendar system

Descrição da oferta de emprego

Location: Audubon, PA. On site once per week (Wednesdays) plus as needed for trainings, meetings, etc. (approximately 1-2 per month)

Duration: Long Term

Responsibilities:

• The responsibilities will include conducting legal and factual research; preparing documents, exhibits, reports and filings; completing filings; activities related to drafting, processing, updating and filing tariff and tariff related agreements; assistance with drafting and processing service agreements and other legal documents; promoting tariff and regulatory compliance; and supporting legal proceedings.
• Additional responsibilities will include file management (primarily electronic documents and email management), data entry and database management (Excel and litigation tracking software), report generation, expense and procurement coordination, logistics (meeting planning, Outlook calendar manager, travel arrangements), managing the workflow for particular attorney teams (logging receipt of an assignment, assigning attorney and paralegal support, monitoring progress), management of important public postings for external parties, formatting of pleadings, correspondence, and PowerPoint presentations, and other similar functions. No two days are necessarily alike, and any one day may require the candidate to perform many of these different functions.
• The successful candidate will be meticulous and have a thorough knowledge of legal formalities, computer and technical knowledge as well as strong analytical, communication and organizational skills; and should work well in fast-paced collaborative environments with competing demands. Prior legal experience preferred, but PJM is open to training a motivated candidate who is interested in pursuing a career in the energy/electricity industry.
• Assist in maintaining the filing system for the Law Department.
• Assist attorneys in the preparation and electronic filing of letters, pleadings, discovery and subpoena responses, motions, and summaries of filings and orders.
• Manage service and posting of filed documents.
• Attend internal meetings as needed.
• Communicate with internal and external stakeholders.
• Conduct research and analysis on legal and regulatory matters, prepare memos, reports, summaries, charts and other legal documents as directed.
• Assist and support attorneys and paralegals in the preparation of filings and other steps in the filing process
• Provide administrative support as needed to the Department, including(a) demonstrate proficiency in the use of company issued automated tools including In-house Conference Room Reservation System, SAP and Microsoft Office (b) prepare and process invoices, time sheets, expense reports, purchase requisitions, check requests as required; (c) establish, coordinate, and maintain calendars; (d) coordinate and schedule appointments, and meetings including making travel arrangements and reservations; (e) draft, organize and distribute departmental meeting minutes.
• Legal Document Review and Analysis Duties: (a) support the administration, processing and maintenance of Service Agreements including the tracking of effective and expiration dates, and coordinate with both internal and external stakeholders to maintain overall regulatory compliance; (b) review pro forma documents and agreements for conformity; and (c) prepare and/or support the preparation of draft filings for legal counsel indicating reason for non-conformity, and oversee any service requirements for filing.
• Independently manage important internal workflows including the timely and accurate public posting of documents to the PJM website, data entry in the case tracking system, and the logging and tracking and assigning of work to certain attorney and paralegal teams.
• Possess the ability to work independently and as part of a team
• Other functions and duties as assigned.

Required Qualifications:

• 5 years of experience as a legal administrative assistant, law clerk or paralegal in a law firm, corporate legal department or governmental agency.
• Must be local and able to work onsite 1 day per week to complete mailings and other in-office tasks
• Bachelor’s degree in legal studies / related field (or associate’s degree with at least 2 years of relevant professional legal experience)
• Experience working in an office or team environment having administrative and workflow management experience
• Must be comfortable working in a digital environment; strong ability to utilize technology and e-filing tools
• Organized and able to juggle multiple filings, deadlines and tasks
• Possesses Excellent verbal and written communication skills
• Collaborative and works well with a team