Real Estate Paralegal

KEW Legal; United States; On-site; USD 58,500 - 71,500; Full time

Job summary

KEW Legal is looking for a skilled paralegal to join their team in the United States. The role involves assisting lawyers with trial preparations, legal research, and managing real-estate closings. Candidates must possess strong communication skills and a paralegal certification.

The ideal applicant should have significant experience in Florida real-estate closings and be proficient with various legal technologies including Qualia and Microsoft 365. The position offers a competitive salary and opportunities for professional growth.

Qualifications

• Minimum of 3 years of experience in legal services under an attorney in a law firm setting.
• At least 7 years of experience in Florida real-estate closings.
• Excellent time-management and organizational skills.

Responsibilities

• Assist lawyers in preparing for trial and legal research.
• Conduct client interviews and draft legal documents.
• Manage real-estate closings from contract to closing.

Skills

Strong oral and written communication skills

Proficient with Qualia

Advanced proficiency with Microsoft 365

Bilingual (Spanish/English) preferred

Education

Paralegal professional certification or advanced paralegal education

Completion of an ABA-approved program

Tools

Qualia

Microsoft 365

PDF editors

Job description

Responsibilities

• Assist lawyers preparing for trial, organizing exhibits, contacting clients, filing motions, and conducting legal research.
• Conduct client interviews to gather information about legal issues.
• Perform administrative duties, including answering phone calls and maintaining an organized case filing system.
• Draft subpoenas and coordinate with process servers.
• Draft legal documents, pleadings, and correspondence such as interrogatories, deposition notices, complaints, pretrial orders, legal briefs, and affidavits.
• Manage real‑estate closings from contract to closing.
• Review purchase and sale agreements and supporting documents.
• Order and review title, lien searches, and tax information.
• Identify and clear title and lien issues.
• Request and track estoppels, surveys, and payoffs.
• Prepare closing documents, including Closing Disclosures, HUD‑1 settlement statements, seller documents, and closing packages.
• Coordinate with lenders, title companies, realtors, and clients for closings.
• Ensure files are complete and properly prepared for closing.
• Maintain consistent follow‑up to meet deadlines.
• Drive real‑estate closings end‑to‑end: prepare checklists, manage estoppels and payoff statements, coordinate escrow and wiring, schedule signings, and complete post‑closing recordings.
• Serve as primary point of contact for clients and counterparties, ensuring timely and professional communication and updates.
• Support commercial lease and purchase/sale transactions with diligence tracking, document versioning, and organized signature packets.
• Draft and revise legal documents and correspondence for attorney review, including redlines, demand letters, cease‑and‑desist letters, and contract term sheets.
• Manage corporate and business matters with minimal supervision: entity formations and conversions, EINs, amendments, and full corporate governance (operating agreements, resolutions, consents, minute books, registers).
• Prepare and file regulatory and business submissions (e.g., trademark applications, nonprofit registrations, liquor licenses) and track agency follow‑up.
• Run and analyze title, municipal lien, tax, and UCC searches; coordinate surveys and curative actions; assemble closing binders.
• Maintain matter discipline; coordinate service of process, keep digital files organized, and monitor all deadlines and reminders in the practice system.
• Provide targeted administrative support as needed, including call triage and filing aligned to active matters and calendar priorities.

Qualifications

• Strong oral and written communication skills.
• Paralegal professional certification or advanced paralegal education; completion of an ABA‑approved program is required.
• Minimum of 3 years of experience in legal services under an attorney or lawyer in a law firm setting.
• At least 7 years of experience in Florida real‑estate closings, title, and entity formation for businesses.
• Excellent time‑management and organizational skills.
• Proficient with Qualia (no training provided).
• Advanced proficiency with Microsoft 365 and modern legal‑tech workflows, including PDF editors, e‑signature platforms, practice‑management and CRM systems, e‑filing portals, structured calendaring/ticklers, and document automation/templates.
• Proactive problem‑solving abilities to address emerging issues, workflow bottlenecks, and time‑sensitive requests.
• Strong knowledge of title, liens, estoppels, surveys, and closing procedures.
• Ability to manage files independently from beginning to end and to maintain consistent follow‑up.
• Spanish/English bilingual is strongly preferred.
• Strong interpersonal and relationship‑building skills for effective client communication and stakeholder engagement.
• Capacity to prioritize, multitask, and meet deadlines in a high‑volume setting.
• Ability to work collaboratively in a team and independently with minimal supervision.
• Flexibility to adapt to changing priorities.

Compensation

$65,000 per year