Paralegal

Seton Hall University; South Orange (NJ); On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Full Time Benefits

Comprehensive benefits package

Job summary

The Immigrants' Rights/International Human Rights Clinic (IRC) at Seton Hall University seeks a paralegal to support attorneys and students in immigration matters. The role includes intake, drafting motions and affidavits, and filing forms while reviewing by an attorney.

Spanish-language skills are required; the position involves document translation, case file management, and client communications in a professional setting. Newark location with impactful, grant-supported work.

Qualifications

• Bachelor's Degree or equivalent training.
• Spanish Speaker.
• General clerical/legal assistant skills.
• Knowledge of legal office procedures to maintain an effective work environment.
• Must communicate effectively in a professional and legal manner with clients, attorneys, judges, USCIS administrators, detention and office staff and the general public.

Responsibilities

• Oversees incoming mail, sorts and scans documents, and uploads into Clio or other systems.
• Performs intake interviews and assists attorneys and students on immigration matters.
• Drafts and prepares motions, affidavits, and other immigration documents; initial form completion as needed.
• Open, update, and organize paper and electronic case files; ensure files match in Clio.
• Translate/interpret documents between Spanish and English as needed for client sites.
• Call clients, coordinate appointments, refer to other organizations, and arrange meetings.

Skills

Spanish Speaker

Communication

Legal office procedures

Education

Bachelor's Degree or equivalent

Tools

Clio

Job description

Paralegal

Job No: 497354

Full Time/Part Time: Full-time

Location: Newark

Categories: Staff

The Immigrants' Rights/International Human Rights Clinic (IRC)operates with the Center for Social Justice--a public interest lawfirm within Seton Hall Law School. The Detention and DeportationDefense Initiative (DDDI) is part of the IRC, and is funded throughNew Jersey's Office of New Americans. DDDI provides legal servicesto detained immigrants in New Jersey. This grant-funded paralegalwill join one other grant-funded paralegal to support the work ofattorneys and students on this large grant.

The DDDI paralegal will support attorneys and students with theirfiling of a wide variety of immigration forms, as well asconducting intake interviews, drafting and preparing motions,affidavits, and other legal documents in immigration cases. Thiswill often include initial completion of forms and court documents,to be reviewed by an attorney before filing.

Duties and Responsibilities:

Oversees incoming mail, to include sorting, date stamping, scanningdocuments, uploading documents into Clio or other software systems.For outgoing mail, key responsibilities include arranging for mailpickup (including mail drop off at post office), service process,FedEx or other overnight mail delivery, and verifying delivery oflegal documents by process server, certified mail receipts, orothers delivery options, as well as handling invoicing for FedExmailings.

Performs critical and sensitive client intake in order to assistattorneys and students in gathering evidence, and conductsconflict-checking that is required before each client is acceptedby the clinic.

Translate/interpret documents from Spanish to English and fromEnglish to Spanish when needed in our office and at external sitesincluding the visits to the Detention Centers, assist intranslating through phone contact with clients.

Open cases, update client matters, maintain and organize paper casefiles, and electronic case files, and close cases as needed bymaking sure that paper case files match electronic files and areuploaded in Clio accordingly, and confirming the client is notifiedwhen files are closed The paralegal will also assist in callingclients, family members, and witnesses and referring clients toother organizations/agencies, scheduling client appointments, andreserving space for appointments/meetings. The paralegal may alsobe asked to perform related tasks temporarily as needed.

Required Qualifications:

Bachelor's Degree or equivalent training. Spanish Speaker. Generalclerical/legal assistant skills. Knowledge of legal officeprocedures to maintain effective work environment. Must be able tocommunicate effectively in a professional and legal manner withclients, attorneys, judges, USCIS administrators, and detention andoffice staff and the general public.

Salary Range:

$31.217 per hour

Exempt/Nonexempt:

Nonexempt

Physical Demands:

General Office Environment

Special Instructions to Applicants:

List of three references.

Benefits Information:

Full Time Benefits

Life today is complex. That's why Seton Hall University offers acomprehensive package of benefits and programs to help you simplifyand enrich your life.

These benefits are important elements of your total universitycompensation package. Benefits include but are not limited tobundled medical, prescription, and vision insurance, dentalinsurance, and life insurance, and retirement plan. Moreinformation is available at https://www.shu.edu/human-resources/benefits.html.

Seton Hall University is located in South Orange, New Jersey,14 miles from New York City. It is the oldest Catholic diocesaninstitution of higher education in the United States and is home toabout 6,300 undergraduate and 3,700 graduate students. A vibrantand culturally inclusive community, Seton Hall pursues academicexcellence and ethical development in a collaborative environmentand prepares its students to be servant leaders in theirprofessional and community lives. Seton Hall University is an equalopportunity employer. It honors diverse perspectives and welcomesemployees from all faith traditions. In turn, its employees respectCatholic beliefs and values, engage in servant leadership, andsupport the University's mission as a Catholic institution ofhigher education.

Advertised: 21 August 2026 Eastern Daylight Time

Application Closes: Eastern Daylight Time