Legal Assistant Senior

Biogensys; Newark (NJ); On-site; USD 60,000 - 86,000; Full time

Benefits offered by this job

Dress Code: Business Casual

Parking: yes

Job summary

Biogensys is seeking a Legal Assistant Senior in Newark, NJ, to provide secretarial and paralegal support to executives in a legal environment. The role involves researching cases, drafting briefs, and preparing exhibit books, with duties spanning discovery responses and witness interviews.

Key tasks include handling confidential information, scheduling meetings, and ensuring accurate document preparation and calendar management. Strong legal terminology knowledge is essential.

Qualifications

• Paralegal training or experience required.
• Ability to draft letters and memos.
• Knowledge of court procedures and legal terminology.

Responsibilities

• Provide secretarial/paralegal support to agency executives in legal environments with complex program responsibilities.
• Perform research, management, and case investigations.
• Draft affidavits, pleadings, briefs and interrogatories.
• Prepare exhibit books and organize case materials.
• Read and summarize depositions for trial use.
• Respond to discovery requests and interview witnesses as needed.
• Use word processing systems to draft letters, memoranda, briefs and pleadings.
• Take and transcribe legal dictation and manage routine correspondence.

Skills

Draft letters

Document management

Research

Secretarial support

Calendar management

Confidential information handling

Meetings scheduling (Zoom/Teams)

Education

Paralegal training or experience

Tools

Microsoft Word

e-filing systems

Job description

We are hiring a Legal Assistant Senior for one of our clients in Newark, NJ.

Job Description

• Provides secretarial /paralegal assistance to agency executives in legal environments who have complex program or operational responsibilities.
• Performs research, management, and case investigative work.
• Drafts affidavits, pleadings, briefs and interrogatories.
• Prepares exhibit books.
• Reads and summarizes depositions for trail use.
• Responds to plaintiff's discovery requests.
• Interviews witnesses and defendants to prepare for trail.
• Uses word processing system to key, proofread and edit letters, memoranda, briefs, pleadings, expense, travel and miscellaneous forms from handwritten drafts, dictation and typed drafts.
• Takes and transcribes legal dictation.
• Types routine correspondence.
• Answers telephone, take messages, direct calls, receive clients and distribute deliveries.
• Performs other assigned duties such as mail, creating case files and filing, completing and maintaining forms, and making travel arrangements.
• Considerable knowledge of the State and/or federal court systems, of legal case management and litigation support techniques.
• Considerable knowledge of legal terminology, office / administrative management ability with a variety of clerical / administrative duties.
• Ability to use word processing software / systems. Paralegal training or experience.

Skills Required

• Ability to draft letters and memos
• Skill in scanning documents
• Experience with document preparation (briefs and complaints)
• Knowledge of e-filing procedures and packaging/mailing
• Ability to schedule and manage meetings via Zoom and Teams
• Proficiency in maintaining calendars
• Capacity to handle confidential information
• Skill in screening and routing calls.

Desired Skills

• Transcribes or types legal dictation with accuracy and attention to detail
• Prepares standard legal forms in compliance with established requirements
• Reviews and proofreads legal briefs, pleadings, transcriptions, and citations for accuracy and clarity
• Verifies the accuracy and completeness of citations and references
• Drafts and formats correspondence and other written materials
• Maintains confidential case files, follow-up records, and other essential legal documentation
• Learns and applies various electronic, manual, and computerized information systems used by the agency, office, or related units
• Prepares and formats legal documents in accordance with established standards and guidelines
• Scans and organizes documents for electronic and physical filing
• Schedules appointments and coordinates meeting logistics
• Manages and maintains calendars to ensure accurate scheduling and timely reminders

Work Hours

• 9:00 AM to 5:00 PM
• Lunch hour (unpaid): 1 hr

Additional Information

• Dress Code: Business Casual
• Parking: yes