Paralegal

Wheels, Inc; Schaumburg (IL); Hybrid; USD 79,000 - 111,000; Full time

Job summary

Wheels, Inc. seeks a Paralegal II to support the corporate legal department with contracts, governance, compliance, and litigation management. You will draft and review agreements, manage contract workflows, and assist with regulatory matters while mentoring junior paralegals.

You will collaborate across departments, support entity management, and help strengthen legal processes in a fast-paced environment. This role supports hybrid work in Illinois or Georgia.

Qualifications

• Bachelor’s degree in legal studies, business, or related field preferred.
• Paralegal Certificate from an ABA-approved program required.
• 8+ years of paralegal experience, with at least 3 years supporting a corporate in‑house legal team.
• Experience with contract management, corporate governance, or compliance.

Responsibilities

• Draft, review, and negotiate routine contracts (e.g., NDAs, vendor agreements, service agreements) under attorney supervision.
• Maintain contract management systems, track key terms, and ensure contract obligations.
• Assist in implementing and improving contract workflows and playbooks.
• Entity management and preparation of corporate documents; assist board/committee meeting prep.
• Support compliance monitoring programs and data privacy/regulatory efforts.
• Coordinate with internal stakeholders and outside counsel; manage litigation matters.

Skills

Contract drafting

Contract review

Compliance programs

Entity management

Litigation management

Cross-functional collaboration

Data privacy

Education

ABA-approved Paralegal Certificate

Bachelor’s degree in legal studies / business / related field

Tools

Contract Lifecycle Management (CLM) tools

Document management systems

Job description

Job Overview

The Paralegal II provides advanced legal and administrative support to the corporate legal department, with a strong focus on contracts, corporate governance, compliance, litigation management and regulatory matters. This role requires the ability to work independently, manage multiple priorities, and collaborate with business stakeholders across departments. The Paralegal II will assist attorneys with contract drafting and review, compliance programs, entity management, litigation management and other corporate legal functions, while mentoring junior paralegals and contributing to process improvements within the legal team.

Key Responsibilities

• Contracts & Transactional Support – Draft, review, and negotiate routine contracts (e.g., NDAs, vendor agreements, service agreements) under attorney supervision. Maintain contract management systems, track key terms, and ensure compliance with contract obligations. Assist in implementing and improving contract workflows and playbooks.


• Corporate Governance Support – entity management, including preparation and filing of corporate documents. Maintain certain corporate records. Assist with board and committee meeting preparation, including maintaining records.


• Compliance & Regulatory Support – Assist with compliance monitoring programs, including data privacy and industry-specific regulations. Research and track new laws and regulations that impact the business. Prepare compliance training materials.


• Cross-Functional Collaboration – Serve as a liaison between the legal team and internal departments such as Procurement, HR, Finance, Operations, Marketing and IT. Provide clear and timely guidance to business partners on legal processes and requirements. Coordinate with outside counsel as needed.


• Litigation & Risk Management Support – Management of claims and litigation matters, including vicarious liability claims, fact gathering, discovery, and document management. Coordinate with insurers and assist with incident reporting and compliance documentation.

Leadership Responsibilities: This position has no leadership responsibilities.

Competencies

• Business-oriented mindset with the ability to balance legal risk and operational needs.


• Strong attention to detail and accuracy.


• Collaborative and approachable team player.


• High degree of professionalism, integrity, and discretion with sensitive information.


• Proficiency with contract lifecycle management (CLM) tools and document management systems.


• Strong legal research and writing skills.


• Excellent organizational, project management, and communication abilities.


• Ability to manage multiple projects independently and meet deadlines in a fast-paced environment.

Education and Experience

•Bachelor’s degree in legal studies, business, or related field preferred. Paralegal Certificate from an ABA-approved program required. 8+years of paralegal experience, with at least 3years supporting a corporate in-house legal team. Demonstrated experience with contract management, corporate governance, or compliance.

Core Values

At Wheels, we believe in fostering a culture that is built on our Core Values and Guiding Principles. We cultivate a culture of excellence and innovation by upholding these values, driving our collective success and growth.

• Integrity – Always act with integrity and honesty.


• One Team – Treat others with dignity and respect; act as a cohesive, inclusive and accountable team that is making a difference.


• Innovation – Drive continuous improvement, spark creativity and embrace next generation thinking.


• Customer Success – Ensure that customer and driver success is at the heart of everything we do.

Cultural Attributes

At Wheels, our culture guides us how we work every day, and we look for team members who show these behaviors: Discipline Drives Quality – Plan the Trip: Think proactively, hold a high bar, follow through by leveraging experience and systems. To produce quality outcomes, we must be intentional and deliberate in everything we do, from big bets to daily execution.

• Intellectually Curious – Fuel Your Minds: Be bold, challenge assumptions, think differently, look outside the box. Strive to unlock your own thinking and create new possibilities.


• Commit and Deliver – Own It: Take responsibility for your work, from start to finish, and be accountable for the results. Think and act like an owner of the business.


• Relationships Matter – Share the Ride: Trust is central, both with key internal and external stakeholders. Relationships are not a side effect of work but a driver of success.

Job Specifications, Physical Demands and Work Environment

Work Environment: This hybrid position is in Georgia or Illinois and operates in a professional office environment.

Position Type/Standard Schedule: This is a full-time position, Monday through Friday.

Travel: Occasional travel (less than 10%) is expected for this position to visit with client.

Physical Demands: While performing the duties of this job, the employee must regularly talk and hear, and use hands and fingers to operate call center tools.

DISCLAIMER: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Pay Range

Pay Range: $79,100-$110,800 The base salary range for this position is listed above. This position is eligible to participate in the annual incentive plan which is based on company performance and individual performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience, education, certifications, skill level and expertise, and may vary from the amounts listed here.

EEO Statement

Wheels is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening. Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans. Wheels applies AI-based analysis to application materials to help assess fitness for hire for the specific job being applied for and to recommend job postings that align with the candidate’s skills, by comparing the candidate’s skills to the characteristics and qualifications listed in job postings and/or criteria established by Wheels’ hiring team.

About Wheels

Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans. Wheels applies AI-based analysis to application materials to help assess fitness for hire for the specific job being applied for and to recommend job postings that align with the candidate’s skills, by comparing the candidate’s skills to the characteristics and qualifications listed in job postings and/or criteria established by Wheels’ hiring team.

Wheels Is Committed to Making Our Organization One of the Best Places to Work. As one of the largest fleet management companies in North America, Wheels features a portfolio of 900,000+ vehicles under management across the continent, a global alliance in 61 countries, and a client base that consists of some of the best-known businesses in the world. No matter the industry type or business size, we’re proud to work across sales and service fleets, trucks and equipment, and last mile delivery to ensure we power your potential. The culture at Wheels is the secret to our 80+ years of success. And the reason people choose to join — and stay with — our team. When you join the team, you'll work with professionals who are passionate, friendly and smart. We foster a welcoming and inclusive environment for all, combined with the encouragement to continuously learn and grow. From day one, we invest in your long-term development through annual performance goals and reviews, educational and wellness programs, awards and celebrations, and more.

10 years average employee tenure 10 times recognized as one of Chicago's Best and Brightest Companies to Work For 50+ health, wellness and engagement benefits 2,500+ online learning programs Wheels is Invested in the Well-being of the Community and the World We Inhabit Diversity: Wheels deeply values the strength of diversity both in the communities we serve and our own employee base. This includes treating everyone as equal, respecting and valuing diversity, providing equal opportunity and fostering a safe space to work. Community: We are heavily involved in the communities where we operate. We offer opportunities for employees to make a positive impact through mentorship and tutoring elementary school students, participating in blood drives, donating to United Way and other charitable organizations in the greater Chicagoland and Toronto areas. Sustainability: Wheels is actively committed to becoming a cleaner fleet management company through recycling programs, public transportation support and more. We Are Dedicated to the Safety and Health of our Employees. Our employees are critical to delivering on our commitment to client success, which is why we offer a variety of programs focused on the health and wellness of our people. Wheels Fosters More Than Just Work Relationships. We hire people who have a customer-focused mindset and a strong collaborative nature. Because at Wheels, customer service and teamwork don't just happen in the office. It is during the informal moments when employee trust is strengthened and friendships are made. We value these moments, which is why we host departmental contests, summer gatherings, family events, holiday celebrations and more. At Wheels, your well-being is our priority. As part of our commitment to your health and well-being, we’re proud to offer access to the Advocate Health Care Wellness Portal—a personalized platform designed to help you take charge of your health journey. The 2026 Wellness Program is designed to support you in achieving your personal health goals. Best of all, it’s flexible and fits into your busy lifestyle. This program is designed to support your overall well-being—physically, emotionally, and financially—by providing tools and incentives that encourage healthy living.