Account Manager, CORE

Wheels, Inc; Schaumburg (IL); On-site; USD 51,000 - 71,000; Full time

Job summary

Wheels, Inc. is seeking an Account Manager in Schaumburg, IL to manage a diverse client portfolio and drive 100% client retention.

You will act as the primary conduit between clients and internal teams, defining and executing activities to ensure an exceptional client experience. The role requires strong relationship skills, process improvement mindset, and the ability to manage multiple initiatives in a fast-paced environment.

Qualifications

• College degree or equivalent experience required.
• Project management proficiency desired.
• French language proficiency desired.
• Minimum of 4 years Customer Service experience in a high-volume, multi-tasking environment.

Responsibilities

• Manage a diverse portfolio of Clients.
• Process, oversee and seek resolution on all Client operational requests.
• Set up, facilitate Client Action register calls, and ensure items are progressing to completion.
• Establish yourself as a knowledgeable resource in products, services, and communications to our clients.
• Coach Clients on best practices to ensure their fleet is optimally run.
• Help Client set up essential reporting in Fleetview so that exceptions are managed timely.
• Work as a team with the Fleet Consulting Manager and Client Services Manager, to maintain account communication and client expectations.
• Communicate effectively with Account team members about issues/challenges associated with client relations.
• Closely manage and nurture accounts to identify and eliminate risk of attrition.
• Take ownership of customer issues until closure.
• Identify, manage, and maintain cycle time commitments via multiple channels including Salesforce, email, and telecom.
• Improve processes that benefit Clients and or increase Wheels efficiency.
• Develop and maintain SOPs for custom and standard business processes pertaining to your client portfolio.
• Manage key data files/reports/processes.
• Support other group members and departments as appropriate in their efforts.
• Act as a Client Services stakeholder in cross functional meetings and when aiding product/IT development.
• Other duties as assigned.
• QUALITY: Maintain quality standards and metrics Meet Salesforce KPIs as set forth by Client Services Maintain established performance guidelines Support organization mission and goals Pro-actively recognize and resolve client issues and develop a communication strategy to affected parties.

Skills

Client relationship management

Verbal communication

Written communication

Excel proficiency

Time management

Problem solving

Team collaboration

Adaptability

Data analysis

Cross-functional coordination

Attention to detail

Process improvement

Requirements gathering

Education

College degree or equivalent experience

Job description

Job Description: JOB OVERVIEW This highly visible position will work closely with Client Management and key operational areas and is responsible for 100% client retention. The Account Manager will build and manage relationships acting as the conduit and advocate executing transactions on behalf of our clients. As a key member of the client facing team, the Account Manager will participate in defining, executing, and initiating activities across the organization to assure an exceptional client experience. This position will be responsible for the day-to-day activity of a diverse portfolio of clients. This individual will work with employees, leaders, customers, and suppliers at all levels of the organization on a regular basis. They will participate in Client meetings, planning, and leading action register initiatives and projects. This position requires an individual to be self‑motivated, results oriented, energizing, and able to engage in many different activities and projects at the same time. Success depends on building relationships with internal and external stakeholders, while exercising initiative and flexibility. The Account Manager must be able to work in a dynamic, fast paced environment with minimal supervision and prioritization of work, while providing exceptional customer service. From time to time the Account Manager will be asked to participate in meetings, industry events, special projects, and other strategic or tactical activities deemed important by leadership. Your ability to deliver and execute will help ensure perpetual retention of our clients. Effective management of day-to-day responsibilities and proper planning and execution ultimately supports our partners in achieving their fleet and business‑related objectives.

KEY RESPONSIBILITIES - ESSENTIAL FUNCTIONS

• Manage a diverse portfolio of Clients
• Process, oversee and seek resolution on all Client operational requests
• Set up, facilitate Client Action register calls, and ensure items are progressing to completion
• Establish yourself as a knowledgeable resource in products, services, and communications to our clients
• Coach Clients on best practices to ensure their fleet is optimally run
• Help Client set up essential reporting in Fleetview so that exceptions are managed timely
• Work as a team with the Fleet Consulting Manager and Client Services Manager, to maintain account communication and client expectations
• Communicate effectively with Account team members about issues/challenges associated with client relations
• Closely manage and nurture accounts to identify and eliminate risk of attrition
• Take ownership of customer issues until closure
• Identify, manage, and maintain cycle time commitments via multiple channels including Salesforce, email, and telecom
• Improve processes that benefit Clients and or increase Wheels efficiency
• Develop and maintain SOPs for custom and standard business processes pertaining to your client portfolio
• Manage key data files/reports/processes
• Support other group members and departments as appropriate in their efforts
• Act as a Client Services stakeholder in cross functional meetings and when aiding product/IT development
• Other duties as assigned

QUALITY: Maintain quality standards and metrics Meet Salesforce KPIs as set forth by Client Services Maintain established performance guidelines Support organization mission and goals Pro-actively recognize and resolve client issues and develop a communication strategy to affected parties

LEADERSHIP RESPONSIBILITIES

No direct management responsibilities, but will provide day‑to‑day guidance and feedback

COMPETENCIES - SKILLS

• Excellent verbal and written communication skills
• Intermediate Proficiency in Microsoft Excel
• Intermediate math skills to calculate interest, percentages, depreciation rates, and discounts
• Time management skills along with excellent attention to detail
• Diplomacy, tact, and grace under pressure when working through challenging and/or urgent customer issues
• Team player with strong collaborative skills
• Ability to be flexible and adapt quickly in a fast‑paced environment
• Energetic and pro‑active: a driven, self‑starter who can work independently and as part of a team
• Proven track record of professionalism in a dynamic work environment
• Ability to provide sound problem solving, analysis and critical thinking
• Ability to gather, analyze and organize complex data and draw appropriate conclusions
• Ability to apply tools to understand and improve business processes
• Ability to translate business needs into actionable detailed business requirements

EDUCATION AND EXPERIENCE

College degree or equivalent experience required Project management proficiency French language proficiency desired Minimum of 4 years Customer Service experience in a high volume, multi‑tasking environment

JOB SPECIFICATIONS, PHYSICAL DEMANDS AND WORK ENVIRONMENT

Work Environment: Hybrid – In office and remote Position Type/Standard Schedule: This is a full‑time position, Monday through Friday. Travel: 20% Travel Physical Demands: The level and duration of physical exertion generally required to perform critical tasks in support of critical job functions, for example - sitting, standing, walking, lifting, carrying, reaching, pushing, and pulling.

DISCLAIMER

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Wheels recognizes benefits are a significant part of your employee experience, and we've created a robust benefits package that is market‑leading, competitive offerings so you and your family can receive outstanding care.

Pay Range: $51,000-$71,400 The base salary range for this position is listed above. This position is eligible to participate in the annual incentive plan which is based on company performance and individual performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience, education, certifications, skill level and expertise, and may vary from the amounts listed here.

Wheels is a Drug‑Free Workplace. All employment is contingent on successful completion of drug and background screening.

Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.

Wheels Is Committed to Making Our Organization One of the Best Places to Work As one of the largest fleet management companies in North America, Wheels features a portfolio of 900,000+ vehicles under management across the continent, a global alliance in 61 countries, and a client base that consists of some of the best‑known businesses in the world. No matter the industry type or business size, we’re proud to work across sales and service fleets, trucks and equipment, and last mile delivery to ensure we power your potential. The culture at Wheels is the secret to our 80+ years of success. And the reason people choose to join — and stay with — our team. When you join the team, you'll work with professionals who are passionate, friendly and smart. We foster a welcoming and inclusive environment for all, combined with the encouragement to continuously learn and grow. From day one, we invest in your long‑term development through annual performance goals and reviews, educational and wellness programs, awards and celebrations, and more.

Ready to experience the Wheels culture for yourself? 10 years average employee tenure 10 times recognized as one of Chicago's Best and Brightest Companies to Work For 50+ health, wellness and engagement benefits 2,500+ online learning programs Wheels is Invested in the Well‑being of the Community and the World We Inhabit Diversity: Wheels deeply values the strength of diversity both in the communities we serve and our own employee base. This includes treating everyone as equal, respecting and valuing diversity, providing equal opportunity and fostering a safe space to work. Community: We are heavily involved in the communities where we operate. We offer opportunities for employees to make a positive impact through mentorship and tutoring elementary school students, participating in blood drives, donating to United Way and other charitable organizations in the greater Chicagoland and Toronto areas. Sustainability: Wheels is actively committed to becoming a cleaner fleet management company through recycling programs, public transportation support and more. We Are Dedicated to the Safety and Health of our Employees Our employees are critical to delivering on our commitment to client success, which is why we offer a variety of programs focused on the health and wellness of our people. Wheels Fosters More Than Just Work Relationships We hire people who have a customer‑focused mindset and a strong collaborative nature. Because at Wheels, customer service and teamwork don't just happen in the office. It is during the informal moments when employee trust is strengthened and friendships are made. We value these moments, which is why we host departmental contests, summer gatherings, family events, holiday celebrations and more. At Wheels, your well‑being is our priority. As part of our commitment to your health and well‑being, we’ll proud to offer access to the Advocate Health Care Wellness Portal—a personalized platform designed to help you take charge of your health journey. The 2026 Wellness Program is designed to support you in achieving your personal health goals. Best of all, it’s flexible and fits into your busy lifestyle. This program is designed to support your overall well‑being—physically, emotionally, and financially—by providing tools and incentives that encourage healthy living.