Paralegal

Gallagher; Rolling Meadows (IL); On-site; Confidential; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Career development

Collaborative culture

Global reach with local impact

Job summary

Gallagher's Legal Department seeks a Corporate Governance Paralegal to maintain governance records, support entity management, and ensure accurate filings. The role collaborates with directors, attorneys, and business partners to manage confidential information with discretion and professionalism.

The ideal candidate will have an Associate's degree, a paralegal certificate, and 3 years of litigation experience, along with strong drafting and organizational skills to handle multiple priorities in

Qualifications

• Associate's degree required.
• Paralegal certificate and 3 years litigation experience required.
• Thorough knowledge of legal concepts, terminology and e-filing protocols for federal and state courts.

Responsibilities

• Maintain and organize corporate governance records, including bylaws, operating agreements, resolutions, written consents, and dissolution documents.
• Draft, review, format, and track routine governance documents like resolutions and certificates.
• Assist with entity formation, qualification, maintenance, restructuring, and dissolution matters.
• Maintain entity management databases and organizational charts.
• Track deadlines, annual reports, filings, and other compliance obligations.
• Coordinate with internal stakeholders, outside counsel, registered agents, and third-party service providers on governance matters.
• Support due diligence, audits, internal reporting, and corporate transactions as needed.
• Manage document organization, filing, and circulation for signature in legal systems.

Skills

Paralegal skills

Drafting

Communication

Education

Associate's degree

Paralegal certificate

Bachelor's degree (preferred)

Tools

GEMS entity management

AdobeSign

Microsoft Office

Job description

Introduction

Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you’ll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way.

Overview

At Gallagher, we help clients face risk with confidence, and that commitment starts with strong internal governance. The Corporate Governance Paralegal supports the in-house Legal Department with a primary focus on corporate governance, entity management, legal entity consolidation, and maintenance of corporate records.

This position works closely with the Director, Legal Entity management, attorneys, and cross-functional business partners to help ensure accurate governance documentation, timely filings, and effective legal support across the organization. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while handling confidential matters with discretion and professionalism.

How You'll Make An Impact

• Maintain and organize corporate governance records, including bylaws, operating agreements, resolutions, written consents, officer appointments, dissolution, mergers and related documentation.
• Draft, review, format, and track routine governance documents, including resolutions, consents, certificates, plans of liquidation and other corporate records.
• Assist with entity formation, qualification, maintenance, restructuring, and dissolution matters.
• Maintain entity management databases and legal entity organizational charts.
• Track corporate governance deadlines, annual reports, state filings, and other compliance obligations.
• Coordinate with internal stakeholders, outside counsel, registered agents, and third-party service providers on governance matters.
• Support due diligence, audits, internal reporting, and corporate transactions as needed.
• Manage document organization, filing, and circulation for signature and retrieval within legal document management systems.
• Provide support on special projects and other Legal Department initiatives as assigned.

About You

Required:

• Associate's degree
• Paralegal certificate and 3 years litigation experience required.
• Thorough knowledge of legal concepts, legal terminology and jurisdictional litigation protocols for federal and state courts; electronic filing experience necessary.

Highly Preferred:

• Bachelor's Degree
• 3–5 years of paralegal or legal support experience, in an in-house legal department, corporate legal environment or law firm with corporate governance experience.
• Experience supporting corporate secretarial functions and entity management preferred.
• Familiarity with corporate filings, governance documents, and organizational recordkeeping.
• Proficiency in Microsoft Office Suite; experience with GEMS entity management and AdobeSign software a plus.
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Ability to manage multiple priorities and deadline
• Strong written and verbal communication skills
• Ability to work independently and collaboratively
• Professional judgment and discretion with confidential information
• Strong drafting, proofreading, and document production skills
• Analytical and problem-solving abilities
• Ability to look for automation opportunities and streamlined document production and other processes, including the use of AI
• Strong interpersonal skills and ability to work effectively across departments
• Experience in an in-house legal department
• Knowledge of corporate governance processes and entity maintenance
• Familiarity with state filing requirements
• Experience with entity management tools and legal workflow systems

Compensation And Benefits

At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.

• Competitive compensation
• Comprehensive benefits programs designed to support your well-being
• Career development opportunities and ongoing learning
• A collaborative, people-first culture with accessible leadership
• The opportunity to do meaningful work with global reach and local impact

At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)