Corporate Paralegal

Archwest Capital; Irvine (CA); On-site; USD 145,000 - 175,000; Full time

Job summary

A financial services firm in California is seeking a Corporate Governance Professional to support its Legal Department. Responsibilities include corporate record maintenance, assisting with regulatory filings, and managing contract administration. The ideal candidate has a bachelor's degree, a paralegal certificate is preferred, and at least 3 years of experience in corporate governance functions. Strong organizational skills and attention to detail are imperative for managing multiple deadlines and legal documentation. Compensation includes a competitive salary and annual bonus.

Qualifications

• 3+ years of experience supporting corporate legal departments or related corporate legal work.
• Experience with corporate governance and entity management.
• Familiarity with contract administration and regulatory compliance.

Responsibilities

• Support the legal department with corporate governance activities.
• Maintain corporate entity records across multiple jurisdictions.
• Assist with corporate filings and regulatory examinations.

Skills

Corporate governance knowledge

Organizational skills

Written communication

Verbal communication

Attention to detail

Team collaboration

Education

Paralegal certificate

Bachelor’s degree

Tools

Entity management systems

Document management platforms

Job description

Responsibilities

• Support the Legal Department with corporate governance activities, including preparation and maintenance of corporate records, board and committee materials, resolutions, and entity documentation.
• Maintain corporate entity records, including formation documents, bylaws, operating agreements, ownership records, and organizational charts across multiple jurisdictions.
• Assist with corporate filings, including entity formations, qualifications, annual reports, and other regulatory filings with state and federal agencies.
• Coordinate and maintain corporate minute books, governance records, and document repositories to ensure accurate and organized corporate documentation.
• Work closely with Legal, Compliance, Finance, and executive leadership to ensure corporate activities align with regulatory, legal, and organizational requirements.
• Assist with contract administration, including organizing agreements, tracking key terms, maintaining contract databases, and supporting attorneys in contract review processes.
• Support internal and external compliance efforts by maintaining documentation related to corporate governance, regulatory requirements, and company policies.
• Assist with regulatory examinations, audits, and investors or lender requests by maintaining audit-ready documentation and responding to information requests.
• Support corporate transactions such as financing, restructurings, acquisitions, and other strategic initiatives by organizing due diligence materials and coordinating documentation.
• Maintain operational tracking and reporting related to corporate filings, compliance deadlines, and governance requirements.
• Assist with implementing internal controls, documentation processes, and workflow improvements to reduce legal, operational, and compliance risk.
• Support the development and maintenance of corporate policies, procedures, and internal governance documentation.
• Respond to internal stakeholder requests related to corporate records, governance documentation, and legal administrative support.
• Assist in identifying potential legal, regulatory, and operational risks by maintaining organized records and escalating issues to the Legal team when appropriate.
• Strong working knowledge of corporate governance, entity management, and corporate recordkeeping.
• Familiarity with regulatory and compliance frameworks affecting corporate entities and business operations.
• Experience maintaining corporate records, entity filings, and governance documentation across multiple jurisdictions.
• Strong organizational skills with the ability to manage large volumes of documentation and track multiple deadlines.
• Excellent written and verbal communication skills with the ability to interact effectively with attorneys, executives, regulators, and internal stakeholders.
• Ability to manage multiple priorities in a fast-paced, highly regulated environment.
• Strong attention to detail with an organized, process-driven mindset.
• Experience with entity management systems, document management platforms, and corporate recordkeeping tools preferred.
• Collaborative team player with the ability to work cross-functionally while exercising sound judgment and discretion.

Education and Experience

• Paralegal certificate from an accredited program preferred.
• Bachelor’s degree or equivalent professional experience required.
• 3+ years of experience supporting corporate legal departments, corporate governance functions, legal operations, or related corporate legal work.
• Highly preferred experience includes:
• Corporate governance and entity management
• Corporate filings and regulatory documentation
• Contract administration and document management
• Regulatory compliance, audits, or examinations
• Experience working closely with legal, compliance, finance, and executive leadership teams strongly preferred.

Accessibility

At Archest, we will make reasonable accommodation to enable individuals with disabilities to perform essential functions. Please just let us know by contacting us at [e-mail]

Compensation

Salary + annual bonus ($145,00-$175,000)