Paralegal

Hawkins Delafield and Wood; Los Angeles (CA); Hybrid; USD 59,000 - 72,000; Full time

Job summary

Hawkins Delafield & Wood LLP in Los Angeles seeks a Project Manager & Closing Coordinator to work with attorneys throughout the financing lifecycle, coordinating diligence, timelines, documents, and closing records.

The role involves in-office work with occasional, pre-arranged work-from-home flexibility. Strong PM, Excel, and communication skills are essential to manage multiple tasks and deadlines.

Qualifications

• Three or more years of project management, transactional paraprofessional or title company closer experience (preferably with experience in real estate, financial transactions, healthcare and/or general corporate work).
• Advanced proficiency in Microsoft Word and Excel.
• Strong interpersonal, written (grammar, spelling, format) and verbal communication skills.
• Ability to multi-task, take ownership of work, anticipate next steps and meet deadlines.
• Ability to work both collaboratively (with all levels of the firm) and independently, as needed.
• Excellent organizational skills and attention to detail.

Responsibilities

• Facilitate execution of financing transactions and closings with attorneys.
• Develop deal timelines and internal task-tracking.
• Prepare closing documents, certificates, filings, and reports.
• Manage electronic closing platform and closing records.
• Provide administrative support, scheduling, research, and billing.

Skills

Project management

Communication

Multitasking

Attention to detail

Independent/collaborative

Tools

Microsoft Word

Microsoft Excel

Job description

Hawkins Delafield & Wood LLP is a law firm with a sophisticated public finance and infrastructure transaction practice. We advance the public good by helping governmental agencies, financial institutions, nonprofit entities, and mission-driven organizations responsibly finance the infrastructure and services that people depend on every day.

We are seeking a Project Manager & Closing Coordinator for our Los Angeles office.

The Project Manager & Closing Coordinator works directly with the firm’s attorneys throughout the lifecycle of a financing to facilitate execution of transactions and successful closings. Such work includes assisting with or conducting project diligence, developing deal timelines and internal task-tracking mechanisms, assisting in the preparation of documents and/or closing certificates, preparing applicable filings and reports, managing an electronic closing platform and assembling project closing records. Other responsibilities include administrative assistance, non-deal project coordination and scheduling, assistance with research, drafting proposals to prospective clients, preparing billing invoices, coordinating meetings and implementing firm-wide policies and objectives locally.

Qualifications

• Three or more years of project management, transactional paraprofessional or title company closer experience (preferably with experience in real estate, financial transactions, healthcare and/or general corporate work).
• Advanced proficiency in Microsoft Word and Excel.
• Strong interpersonal, written (grammar, spelling, format) and verbal communication skills.
• Ability to multi-task, take ownership of work, anticipate next steps and meet deadlines.
• Ability to work both collaboratively (with all levels of the firm) and independently, as needed.
• Excellent organizational skills and attention to detail.

This is an in-office position with occasional work-from-home flexibility if pre-arranged with supervising attorneys. (4 mandatory in-office days)

If you seek a pleasant work environment with nice people and meaningful projects and are looking for a unique opportunity to build on your project coordination and management skills, we want to hear from you.

Estimated salary for starts at $65,000 based on experience

Hawkins is an equal opportunity employer, committed to a work environment in which all individuals are treated with respect and dignity. We believe that diversity is vital to the firm’s ability to provide our clients with the highest level of service. The firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, actual or perceived gender and gender identity, veteran's status or any other legally protected status. This policy pertains to every aspect of an individual's relationship with the firm, including recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.