Packaging Sourcing & Procurement Coordinator

Professional Packaging Systems; Grand Prairie (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive base salary

Annual performance bonus

Comprehensive health, dental, and view

Job summary

Professional Packaging Systems is seeking a Packaging Sourcing & Procurement Coordinator to own day-to-day sourcing, vendor management, and procurement activities ensuring materials flow on time and on spec. You will collaborate with kitting/fulfillment, account managers, and operations leadership to translate customer requirements into purchase orders and supplier programs.

In this role you will negotiate terms, manage supplier relationships, and drive cost savings while maintaining accuracy in

Qualifications

• 5+ years of experience in purchasing, procurement, or supply chain coordination.
• Familiarity with corrugated packaging materials, board grades, and basic specifications.
• Experience issuing purchase orders and managing vendor relationships.
• Proficiency in Microsoft Excel — pivot tables, VLOOKUP, basic cost modeling
• Strong organizational skills and the ability to manage multiple concurrent programs
• Clear written and verbal communication skills for internal and supplier-facing work

Responsibilities

• Source and manage a panel of packaging vendors and materials.
• Translate customer requirements into purchase orders and supplier specs.
• Issue RFQs, evaluate bids, and negotiate terms.
• Maintain lead times and safety stock models for material categories.
• Monitor open orders and communicate delivery risks to operations and sales.
• Track packaging spend and support cost-down initiatives.

Skills

Vendor management

Excel proficiency

Communication skills

Organizational skills

Education

Bachelor's degree in supply chain or related field

Tools

SAP

NetSuite

Coupa

Job description

Position at a glance

Role summary

The Packaging Sourcing & Procurement Coordinator is the operational backbone of the packaging supply chain. This role owns the day-to-day sourcing, vendor management, and procurement activities that keep materials flowing on time and on spec. Working closely with kitting/fulfillment/co-packing division, account managers, customer service, solutions engineers, and operations leadership, the coordinator translates customer requirements into purchase orders, supplier relationships, and cost-optimized material programs.

Why this role matters

Packaging procurement is where service promises become real. A late corrugate shipment stops a kitting line. A spec error on a custom box costs an account. The coordinator sits at the intersection of sales commitments and operational execution — and their ability to anticipate, source, and deliver directly determines client satisfaction and margin performance.

Core responsibilities

Sourcing & supplier management

• Manage a curated panel of corrugated, film, flexible, label, and specialty packaging vendors
• Source custom and oversized corrugated packaging to account specifications
• Issue RFQs, evaluate bids, and negotiate pricing, lead times, and contract terms
• Maintain dual-source qualification for all critical SKUs to protect supply continuity
• Identify and onboard new suppliers to expand capability in strategic material categories

Procurement & order management

• Generate and manage purchase orders for active packaging programs
• Maintain accurate lead time and safety stock models for material category and customer programs
• Monitor open orders and proactively communicate delivery risks to operations and sales
• Reconcile invoices against POs and resolve pricing discrepancies with vendors
• Execute VMI and consignment programs where applicable to reduce carrying cost

Specification & BOM management

• Key contributor to maintaining the company's packaging specification library — completeness, accuracy, and version control
• Work with solutions engineers to translate customer requirements into vendor-ready specs
• Support packaging audits by pulling current spec data, pricing, and supplier scorecards
• Manage artwork and print spec coordination with suppliers for custom-printed packaging

Cost management & reporting

• Track packaging spend by category, supplier, and customer program on a monthly basis
• Support annual and mid-year cost-down initiatives with sourcing data and supplier quotesBenchmark current pricing against market rates and flag variance for management review
• Prepare sourcing reports and savings summaries for QBRs

Cross-functional collaboration

• Partner with account managers to understand program requirements
• Support new account onboarding by sourcing materials and establishing initial programs
• Coordinate with the design and engineering team on custom packaging development timelines
• Assist in sustainability initiatives including FSC-certified and PCR material transitions

Qualifications

Required

• 5+ years of experience in purchasing, procurement, or supply chain coordination
• Familiarity with corrugated packaging materials, board grades, and basic specifications
• Familiarity with flexible, stretch film, folding cartons or other packaging materials
• Experience issuing purchase orders and managing vendor relationships
• Proficiency in Microsoft Excel — pivot tables, VLOOKUP, basic cost modeling
• Strong organizational skills and the ability to manage multiple concurrent programs
• Clear written and verbal communication skills for internal and supplier-facing work

Preferred

• Experience in a packaging distributor, manufacturer, or 3PL environment
• Exposure to kitting, fulfillment, or contract packaging operations
• Familiarity with ERP or procurement management systems (SAP, NetSuite, Coupa, or similar)
• Understanding of packaging sustainability standards: FSC, PCR content, recyclability
• Experience supporting sales teams with pricing and sourcing proposals
• Bachelor's degree in supply chain, business, or a related field — or equivalent experience

Competency profile

How success is measured — first 12 months

• On-time material delivery rate ≥ 97% across all active programs
• PO accuracy and invoice reconciliation rate ≥ 99%
• Identified and delivered ≥ 5% cost savings on at least two material categories by month 12
• Zero kitting line stoppages attributable to sourcing or procurement failures

What we offer

• Competitive base salary
• Annual performance bonus tied to savings, accuracy, and program metrics
• Comprehensive health, dental, and vision benefits
• 401(k) with company match
• A collaborative, fast-moving team where your work directly shapes client outcomes