PA/Administrator - Corporate Planning

NHS Scotland; Russell (MO); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

NHS Pension Scheme

27 days annual leave

Cycle to Work Scheme

Learning and development opportunities

Job summary

NHS Greater Glasgow and Clyde (NHSGGC) is seeking a dynamic PA / Administrator to join the Corporate Planning Team. You will provide high-quality PA, business and administrative support, manage diaries, meetings and deadlines, and build professional relationships across NHSGGC.

The role requires experience supporting senior managers, excellent organisation, and strong communication skills. Based at Russell House, Gartnavel Campus, in a 36-hour-per-week, Monday–Friday schedule.

Qualifications

• Educated to a good standard with relevant administrative/business support experience.
• Significant experience providing PA and administrative support to senior managers or executives.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Experience managing complex diaries, meetings and correspondence.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Experience using SharePoint and electronic records management systems.
• Ability to use initiative and sound judgement when prioritising and resolving issues.
• Strong interpersonal skills with the ability to build effective professional networks.
• Ability to manage confidential and sensitive information appropriately.
• Excellent attention to detail and accuracy.
• Demonstrable ability to work independently and manage competing priorities.
• Commitment to continuous improvement and developing new skills and knowledge.

Responsibilities

• Provide comprehensive PA, business and administrative support to the Corporate Planning Team, managing diaries, inboxes, meetings, correspondence, actions and deadlines for senior colleagues.
• Anticipate requirements and emerging issues, taking ownership of tasks and identifying practical solutions.
• Act as a professional first point of contact, organising meetings and events, preparing agendas, papers, minutes, reports, presentations and briefing documents.
• Maintain effective information and SharePoint systems, and develop strong working relationships across NHSGGC.
• Manage multiple competing priorities while delivering high-quality work, professionalism and discretion.

Skills

PA experience

Administrative support

Diary management

Communication skills

Organisational skills

Time management

Independent working

Discretion

Tools

Microsoft Office Suite

SharePoint

Job description

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The Role

The Corporate Planning Team is looking for a dynamic, highly capable and proactive PA / Administrator to join its busy team. Working closely with the Director, Deputy Directors and wider Corporate Planning Team, you will provide high-quality PA, business and administrative support, helping to manage competing priorities, meetings, correspondence, actions and key commitments. This is an exciting opportunity for an organised, resourceful and solutions-focused individual who can work independently, anticipate requirements, build strong professional relationships and contribute to the effective delivery of organisational priorities across NHS Greater Glasgow and Clyde.

NHS Greater Glasgow and Clyde (NHSGGC) may be able to provide visa sponsorship for certain roles, subject to the post meeting the relevant eligibility criteria. Sponsorship is not guaranteed and will be determined on a case-by-case basis following interview and during the pre-employment verification process. Applicants must state their current right to work in their application.

Duration, Location, and Working Pattern

• Permanent - 36 Hours
• JB Russell House, Gartnavel Campus
• Monday - Friday (9am - 5pm)

Key Responsibilities

The postholder will provide comprehensive PA, business and administrative support to the Corporate Planning Team, managing diaries, inboxes, meetings, correspondence, actions and deadlines on behalf of senior colleagues. You will proactively anticipate requirements and emerging issues, taking ownership of tasks and identifying practical solutions before problems arise. The role involves acting as a professional first point of contact, organising meetings and events, preparing agendas, papers, minutes, reports, presentations and briefing documents, maintaining effective information and SharePoint systems, and developing strong working relationships across NHS Greater Glasgow and Clyde. You will be expected to manage multiple competing priorities while consistently delivering a high standard of work, professionalism and discretion.

Knowledge, training, qualifications and/or experience required to do the job

• Educated to a good standard with relevant administrative/business support experience.
• Significant experience providing PA and administrative support to senior managers or executives.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Experience managing complex diaries, meetings and correspondence.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Experience using SharePoint and electronic records management systems.
• Ability to use initiative and sound judgement when prioritising and resolving issues.
• Strong interpersonal skills with the ability to build effective professional networks.
• Ability to manage confidential and sensitive information appropriately.
• Excellent attention to detail and accuracy.
• Demonstrable ability to work independently and manage competing priorities.
• Commitment to continuous improvement and developing new skills and knowledge.

What We Offer

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip

Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.

NHS Greater Glasgow and Clyde recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as various, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.