262114 - (AP) Personal Assistant

NHS Scotland; Edinburgh (IN); On-site; USD 27,000 - 37,000; Part time

Job summary

NHS Scotland invites applications for a part-time Personal Assistant in the Orthopaedic & Major Trauma Directorate at the Royal Infirmary of Edinburgh. You will provide administrative support to the Clinical Service Manager and Clinical Nurse Manager, including complex diary management, meeting support, and preparing quality correspondence and reports.

The role requires excellent IT and MS Office skills, experience with databases, and the ability to stay organised and build strong working

Qualifications

• Experience providing high-level administrative support.
• Ability to manage complex diaries and calendars.
• Proven data entry and record-keeping skills.
• Strong IT skills including MS Office and database use.

Responsibilities

• Provide administrative support to the Clinical Service Manager and Clinical Nurse Manager.
• Handle complex diary management and scheduling.
• Prepare quality correspondence and reports for the Directorate.
• Maintain records and data entry accuracy; support meeting administration.
• Build and maintain strong working relationships across the team.

Skills

Diary management

Meeting support

Data entry

Record keeping

MS Office

Database use

Communication skills

Organisational skills

Tools

Database software

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
An exciting opportunity has arisen for a Personal Assistant within the Orthopaedic & Major Trauma Directorate at the Royal Infirmary of Edinburgh.
This is a busy but rewarding post where you will be responsible for the provision of high-quality administrative support to the Clinical Service Manager and Clinical Nurse Manager. Working closely with the Assistant Service Manager and Directorate Assistant, you will be responsible for a range of activities, including complex diary management, comprehensive meeting support, production of quality correspondence and reports, effective record keeping and data entry. You will have experience of using Microsoft office packages to a high level and be very comfortable with data base use. You will need to be highly organised, have excellent IT skills and be able to remain calm under pressure. Excellent communication skills and the ability to build and maintain successful working relationships within the wider team are vital.
AI tools like ChatGPT or Copilot can be great for planning and preparing your application- but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It's fine to use AI for ideas or to check spelling and grammar, but don't let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.
Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received.
We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.
This post requires the post holder to have a PVG Scheme membership/record. If the post holder is not a current PVG member for the required regulatory group (i.e. child and/or adult) then an application will need to be made to Disclosure Scotland and deemed satisfactory before they can begin in post.
Please note: As this post is part-time, the salary will be pro-rata.