Overnight Veterinary Care Coordinator | Customer Care Representative

Heartstrings Pet Hospice; Northern (KY); Hybrid; USD 23,000 - 25,000; Full time

Benefits offered by this job

100% Remote Work

Medical, Dental, and Vision insurance

Life Insurance (Basic, Voluntary, and/

Job summary

Heartstrings Pet Hospice is hiring an Overnight Veterinary Care Coordinator to support pet families during our 10:00 PM-6:00 AM third shift. This fully remote role focuses on compassionate communication and scheduling across the United States.

You will answer calls, document details, explain services, and coordinate with veterinarians and the team to ensure high-quality end-of-life care. Previous customer service or veterinary reception experience is a plus; enthusiasm and emotional intelligence

Qualifications

• Experience in customer service, call centers, veterinary reception, veterinary client service, healthcare scheduling, or remote support.

Responsibilities

• Answer incoming calls from pet families during the overnight shift (10 PM–6 AM).
• Provide calm, compassionate support during emotional and end-of-life conversations.
• Explain Heartstrings services and appointment availability.
• Gather and document pet and family information accurately.
• Schedule in-home veterinary appointments.
• Coordinate with veterinarians and internal teams.
• Maintain accurate records and meet quality standards.

Skills

Customer service

Veterinary reception

Healthcare scheduling

Remote support

Job description

Overnight Veterinary Care Coordinator (Remote) | 10 PM-6 AM

Heartstrings Pet Hospice | Fully Remote | Third Shift

Heartstrings Pet Hospice is hiring a compassionate Overnight Veterinary Care Coordinator to support pet families during our 10:00 PM-6:00 AM third shift.

This Fully Remote Veterinary Customer Service Care Position is ideal for someone with experience in Customer Service, Veterinary Reception, Healthcare Scheduling, Client Support, Funeral Home Reception or Funeral Home Assistants who is comfortable helping families through sensitive and emotional situations.

Heartstrings provides in-home pet hospice, quality-of-life support, and end-of-life veterinary care to families across the United States.

Compassion. Dignity. Respect.

What You'll Do

• Answer incoming calls from pet families during the 10 PM-6 AM overnight shift
• Provide calm, compassionate support during emotional and end-of-life conversations
• Explain Heartstrings services and appointment availability
• Gather and accurately document pet and family information
• Schedule in-home veterinary appointments
• Support families with hospice, quality-of-life, and end-of-life care questions
• Coordinate with veterinarians and internal team members
• Maintain accurate records and meet quality, attendance, and performance standards

What We're Looking For

• Experience in customer service, call centers, veterinary reception, veterinary client service, healthcare scheduling, or remote support
• Excellent verbal and written communication skills
• Compassion and emotional intelligence when assisting grieving or distressed families
• Strong attention to detail and computer skills
• Ability to learn scheduling, CRM, phone, email, mapping, and other cloud-based systems
• Ability to work independently in a remote environment
• Dependable attendance and punctuality throughout the overnight shift
• Previous veterinary or animal-care experience is a plus

Benefits

Eligible employees may receive:

• Medical, Dental, and Vision insurance
• Life Insurance (Basic, Voluntary, and AD&D)
• Long Term & Short Term Disability Insurance
• Traditional 401K
• Retirement benefits
• Generous Paid Time Off (PTO)
• Employee wellness resources
• Training and professional development
• Pet-Related Benefits
• 100% Remote Work

Compensation

Hourly | Non-Exempt | Overtime Eligible

• This position is hourly non-exempt and is eligible for overtime
• Hourly pay is $16.50 Per Hour Starting
• Long Term Growth

Join Heartstrings Pet Hospice

Help pet families receive compassionate support when they need it most.

Heartstrings Pet Hospice is an equal opportunity employer.