Outside Scholarships & Financial Aid Advisor

University of Louisville; Louisville (KY); On-site; USD 42,000 - 56,000; Full time

Job summary

University of Louisville is seeking a Financial Aid Advisor to provide student service and scholarship processing within the FOSM team. Responsibilities include intake and tracking of outside scholarships, posting, reconciliation, and coordination with the Bursar and other offices.

The role supports scholarship management, state aid processing, and data quality. The ideal candidate will have a bachelor's degree (or equivalent) and at least two years of related experience, plus familiarity with

Qualifications

• Bachelor's degree in a related field or equivalent combination of education and experience.
• Two years of related work experience.
• Experience in customer service, administrative support, payment processing, or records management.
• Familiarity with financial aid or scholarship programs, including outside scholarships.
• Experience with PeopleSoft or another student information system.
• Experience using Excel or similar tools to track information, compare records, and support reconciliation.

Responsibilities

• Handle outside scholarship intake, tracking, posting, and reconciliation.
• Process outside scholarship payments and route with Bursar and other offices.
• Coordinate outside scholarship awards and review for duplicates or conflicts.
• Serve as routine contact for students, families, and providers regarding submission requirements and timelines.
• Assist with institutional, departmental, and state aid processing; perform routine eligibility checks.
• Support reconciliation tasks and prepare routine reports under supervision.
• Monitor email queues, process forms, and maintain case notes and records.

Education

Bachelor's degree in a related field

Two years of related work experience

Tools

PeopleSoft

Excel

Job description

University of Louisville is seeking a Financial Aid Advisor to provide student service and scholarship processing within the FOSM team. Responsibilities include intake and tracking of outside scholarships, posting, reconciliation, and coordination with the Bursar and other offices.

The role supports scholarship management, state aid processing, and data quality. The ideal candidate will have a bachelor's degree (or equivalent) and at least two years of related experience, plus familiarity with