Outreach Specialist for Highway Technician Certification Program

University of Wisconsin Colleges; Platteville (WI); On-site; USD 42,000 - 52,000; Full time

Job summary

The University of Wisconsin-Platteville is seeking an Outreach Specialist to support the Highway Technician Certification Program (HTCP) and work with state agencies and the public. You will serve as the primary contact for inquiries, registrations, and troubleshooting, while ensuring smooth program operations.

This full-time role requires coordination across departments, data management in Salesforce, event planning support, and professional communication to diverse stakeholders.

Qualifications

• Minimum of 2 years of administrative support, program coordination, or customer service in a professional office setting.
• Strong written and verbal communication with the ability to communicate professionally with a wide range of stakeholders.
• Highly organized with proven ability to manage multiple priorities and deadlines with attention to detail.
• Experience with registration systems, customer service platforms (e.g. Salesforce), or learning management systems (e.g. Canvas).
• Experience handling financial transactions, including credit card processing and reconciliation.

Responsibilities

• Serve as the program’s primary contact for inquiries (phone, email, in-person) and handle registrations/payments.
• Ensure compliance with credit card transaction standards and annual program certification.
• Handle procurement and office management supplies.
• Administer Salesforce data, reporting, and system functionality; support staff on troubleshooting inquiries.
• Coordinate new hire setup with Human Resources; manage exam coordinator and proctoring.

Skills

Communication skills

Organizational skills

Customer service experience

Confidential information handling

Tools

Salesforce

Canvas LMS

Microsoft Office

Job description

## Outreach Specialist for Highway Technician Certification ProgramApplyremote type: Onsitelocations: Platteville, WItime type: Full timeposted on: Posted Yesterdayjob requisition id: JR10014029## ***Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.***## **Position Title:**Outreach Specialist for Highway Technician Certification Program## **Job Category:**Academic Staff## **Employment Type:**Regular## **Job Profile:**Outreach Specialist## **Position Summary:**The University of Wisconsin-Platteville is accepting applications for a full-time **Outreach Specialist.** The **Outreach Specialist** supports the coordination of the Highway Technician Certification Program (HTCP), working collaboratively with various departments, state agencies, and the general public. It also serves as the primary point of contact for the program, handling inquiries, providing troubleshooting assistance, and ensuring smooth communication and operations. This is a full-time, benefit and paid leave eligible position with a starting salary of $47,000 commensurate with experience.## **Key Job Responsibilities:***Customer Support & Registration Coordination** Primary point of contact for program in handling inquiries (phone, email, in-person, etc.), phone registrations/payments, and providing troubleshooting assistance statewide inclusive of program inquiries and troubleshooting customer login/authenticator questions.* Ensure adherence to compliance standards for credit card transactions and complete annual program certification* Handle procurement and office management supply*Salesforce Administration** Serve as the program’s Salesforce superuser, supporting data accuracy, reporting, and system functionality.* Provide customer service to HTCP clients and support staff on troubleshooting inquiries*Financial Reconciliation & Deposit Management** Including management of travel expense reporting*Event Program Coordination** Provide support to program instructional staff, HTCP internal staff, and program subject matter experts.* Plan and oversee HTCP events *Program Reporting** Generate required reports for WisDOT, and other requestors*Instructor Contract & HR Liaison** Act as contract development coordinator for over 50 HTCP instructional staff and subject matter experts within the Salesforce.* Coordinate new hire setup with Human Resources* Manage exam coordinator and proctoring* Other duties as assigned. **What You Need to Succeed:*** Minimum of 2 years of experience in administrative support, program coordination, or customer service in a professional office setting.* Strong communication skills, both written and verbal, with the ability to communicate professionally with a wide range of stakeholders.* Highly organized with proven ability to manage multiple priorities and deadlines with attention to detail* Commitment to promoting an inclusive, customer-focused, and collaborative work environment.* Demonstrated experience with registration systems, customer service platforms (e.g. Salesforce), or learning management systems (e.g. Canvas) with the ability to troubleshoot.* Experience handling financial transactions, including credit card processing and reconciliation* Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)* Experience with event planning or coordination* Ability to handle confidential information with discretion and integrity.**Why It's Great to Be a Pioneer:**The University of Wisconsin-Platteville, founded in 1866, offers associate, baccalaureate, and master’s degree programs in a broad spectrum of disciplines including: science, technology, engineering, and mathematics; criminal justice; education; business; agriculture; and liberal arts. The Platteville campus is located in Southwest Wisconsin's largest community, which has a rich history rooted in mining —particularly lead mining —dating back to the early 19th century. The region offers excellent school systems, high-quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville serves as a cultural and educational center for the Tri-State region of Illinois, Iowa, and Wisconsin.**Documents Required for Applicant Consideration:*** Letter of application addressing all required qualifications* A current resumeApplications must be submitted by August 28, 2026 for priority consideration. The position will accept applications until filled.