Outpatient Center Administrator & Regional Operations Coordinator

Primary Vascular Care; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

Primary Vascular Care in Philadelphia, PA seeks an organized Outpatient Center Administrator & Regional Operations Coordinator. You will oversee administrative operations at our Philadelphia outpatient center and support company operations across multiple states, ensuring readiness for patients and staff.

On non-procedure days, you will focus on back-office support, facility prep, and company-wide operational projects.

Qualifications

• Experience in healthcare administration or medical office operations.
• Strong organizational and communication skills.
• Ability to manage multiple priorities and work independently.
• Comfort learning electronic medical records (EMR) and other office systems.
• Attention to detail and professionalism with patients, staff, and vendors.

Responsibilities

• Coordinate patient schedules, transportation, and staffing.
• Prepare charts and follow up on missing labs, consents, and paperwork.
• Maintain supply inventory, monitor expiration dates, place approved orders, and receive deliveries.
• Coordinate equipment repairs, inspections, oxygen, linen, and waste services.
• Track vendor reports, invoices, and outstanding follow-up items.
• Maintain personnel, credentialing, and staff training records.
• Complete facility readiness checks and organize required documents and signatures.
• Support administrative projects and operational follow-up across our locations.

Skills

Healthcare administration

Medical office operations

Organizational skills

Communication skills

Multitasking

Independent work

EMR systems

Attention to detail

Tools

EMR systems

Job description

We’re Hiring! | Philadelphia, PA

Outpatient Center Administrator & Regional Operations Coordinator

Primary Vascular Care

235 N Broad Street, Suite 100, Philadelphia, PA 19107

Location: Philadelphia, PA | In Person

Primary Vascular Care is seeking an organized, proactive professional to oversee administrative operations at our Philadelphia outpatient center and support company operations across multiple states.

On procedure days, you will coordinate on-site administrative operations and ensure the center is ready for patients and staff. On non-procedure days, you will focus on facility preparation, back-office administrative support, and company operational and compliance projects. Training and onboarding will be provided.

Responsibilities

• Coordinate patient schedules, transportation, and staffing.
• Prepare charts and follow up on missing labs, consents, and paperwork.
• Maintain supply inventory, monitor expiration dates, place approved orders, and receive deliveries.
• Coordinate equipment repairs, inspections, oxygen, linen, and waste services.
• Track vendor reports, invoices, and outstanding follow-up items.
• Maintain personnel, credentialing, and staff training records.
• Complete facility readiness checks and organize required documents and signatures.
• Support administrative projects and operational follow-up across our locations.

Qualifications

• Experience in healthcare administration, medical office operations, or a related role.
• Strong organizational, communication, and follow-up skills.
• Ability to manage multiple priorities and work independently.
• Comfort learning electronic medical records and other office systems.
• Attention to detail and professionalism when working with patients, staff, and vendors.

Primary Vascular Care — Expanding Access. Elevating Care.