OSHA Programs Admin & Records Specialist

Motlow; Gallatin (TN); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement options

Paid holidays

Job summary

Volunteer State Community College in Gallatin, TN seeks a Senior Administrative Assistant to manage OSHA financial reporting, student records, and OSHA Training Institute compliance, while assisting instructors and coordinating registration.

This role requires strong data entry, Excel/Access skills, and the ability to supervise work-study students, monitor office workflow, and support the Division of OSHA operations.

Qualifications

• Associates degree (or higher) required or equivalent experience.
• Experience in office environment and data handling preferred.
• Strong data entry and computer skills essential.

Responsibilities

• Monitors, reconciles, and reports division revenues and expenditures.
• Provides registration assistance for OSHA courses and serves as a student resource.
• Prepares OSHA reports and processes registrations and completion cards.
• Maintains student/course data and responds to inquiries about OSHA operations.
• Oversees work study students and monitors office workflow.

Skills

Data entry

Word

Excel

Access

Interpersonal skills

Communication

Office equipment operation

Education

Associate degree or higher

High school diploma or equivalent with office experience

Tools

Word

Excel

Access

Job description

Volunteer State Community College in Gallatin, TN seeks a Senior Administrative Assistant to manage OSHA financial reporting, student records, and OSHA Training Institute compliance, while assisting instructors and coordinating registration.

This role requires strong data entry, Excel/Access skills, and the ability to supervise work-study students, monitor office workflow, and support the Division of OSHA operations.