Logistics and Events Supervisor

Tennessee Board of Regents (TBR); Gallatin (TN); On-site; USD 49,000 - 61,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision coverage

Retirement plan

Paid holidays

Job summary

Volunteer State Community College is seeking a Logistics and Events Supervisor to lead the planning, coordination, scheduling, and execution of college events and campus activities. The role requires collaboration with departments, community partners, and external organizations to ensure events are aligned with the college’s mission and branding.

The position oversees staff, manages space reservations, AV needs, and event calendars, and coordinates timelines and resources to support event

Qualifications

• Bachelor’s degree with 1 year of event coordination, scheduling, facilities coordination, project management, or related role OR Associate’s degree with 3 years of related experience.
• Proven ability to plan and execute events with multiple stakeholders and tight timelines.
• Experience coordinating internal and external campus events and complex calendars.

Responsibilities

• Oversees staff by assigning projects and monitoring progress.
• Coordinates all internal college events, including meetings, convocations, campus celebrations, forums, and training.
• Manages space reservations, AV needs, and event logistics to ensure professional execution.
• Maintains official event calendars and communicates timely information to internal and external audiences.
• Collaborates with Marketing and Communications to promote events and ensure branding standards.

Skills

Organizational skills

Multitasking

Communication skills

Scheduling software

Problem solving

Customer service

Collaboration

Strategic thinking

Education

Bachelor’s degree with 1 year of related experience

Associate’s degree with 3 years of related experience

Tools

Space management software

Scheduling software

Job description

Title: Logistics and Events Supervisor

Institution: Volunteer State Community College

Job Summary

This position oversees the planning, logistics, scheduling, event communication, and operational execution of college events and campus activities in support of Volunteer State Community College's mission and community engagement. This role collaborates with departments, community partners, and external organizations to ensure events are strategically aligned, operationally sound, and effectively communicated while maximizing campus resources.

Job Duties

Supervises staff by assigning projects, monitoring workload and progress. Oversees the planning, coordination, and execution of all internal college events, including meetings, convocations, campus celebrations, forums, training, and special initiatives, while serving as the primary point of contact for external event requests. Coordinates all event logistics, including space reservations, facility setup, audio-visual support, equipment needs, catering coordination when applicable, event timelines, and operational requirements to ensure events are executed professionally, efficiently, and in accordance with Volunteer State Community College branding and standards. Oversees the College's scheduling and space management system. Manages campus space allocation requests, ensuring efficient and strategic use of campus facilities. Collaborates with departments and divisions to balance instructional, operational, and event-related space needs. Maintains the accuracy and integrity of the College's official event calendars to ensure timely publication of events and consistent communication to internal and external audiences. Serves as the central coordinator for campus space utilization, event logistics, and institutional event communications by managing the College's internal and external event calendars. Maintains oversight of event-related equipment and materials, branded assets, and other event resources. Responsibilities include coordinating the setup, breakdown, storage, maintenance, and readiness of event materials, identifying replacement or enhancement needs, and making recommendations to support successful event execution. Works closely with Marketing, Communications, and Media Services to coordinate event timelines and ensure events are promoted effectively through appropriate communication channels while maintaining accurate and timely event information. Builds and maintains strong working relationships across all divisions and campuses and serves as a trusted resource to departments by providing guidance, structure, and logistical solutions for college events. Other duties as assigned.

Minimum Qualifications

• Bachelor’s degree and one year of experience in event coordination, scheduling, facilities coordination, project management, or a related role OR Associate’s degree and three years of experience in event coordination, scheduling, facilities coordination, project management, or a related role.

Preferred Qualifications

• Bachelor’s degree in Marketing, Communications, Event Management, Hospitality, or a related field.
• Experience in higher education or a large, multi-unit organization.
• Familiarity with space management or scheduling software.
• Experience coordinating both internal and external events.

Knowledge, Skills, And Abilities

• Strong organizational and project management skills with exceptional attention to detail.
• Demonstrated ability to manage multiple events and priorities simultaneously.
• Excellent interpersonal and communication skills; ability to build rapport and work collaboratively across varied teams.
• Comfort working with scheduling systems, databases, and event management tools.
• Ability to anticipate needs, solve problems, and adapt in fast-paced environments.
• Strong customer-service mindset with a calm, professional presence.
• Commitment to Volunteer State Community College’s mission with a student and community centered approach.
• Ability to work in a collaborative, cross-functional environment.
• Demonstrated ability to assess competing priorities and make sound operational decisions.
• Ability to think strategically while managing detailed operational execution.

Pay Rate

$48,694 - $60,868 annual salary depending on experience

Benefits

• Insurance: Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA
• Wellness Incentive Program (if enrolled in Health)
• Educational Assistance: Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement
• Employee Assistance Program
• Longevity Pay
• Retirement Options: State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457
• 14 Paid Holidays/Year
• Annual Leave (if applicable)
• Sick Leave
• Sick Leave Bank
• State Employee Discount Program with over 900 merchants

Special Instructions To Applicants

Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire. Applicants may be subject to a background check.