Orthopedics & Sports Medicine Administrative Assistant

Mass General Brigham; Wellesley (MA); On-site; USD 24,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement plan

Generous paid time off

Tuition assistance

Job summary

Mass General Brigham’s Newton-Wellesley Hospital is seeking a full-time Administrative Assistant to support the Orthopedics and Sports Medicine team. You will manage calendars, schedule appointments, answer calls, and prepare documents in a collaborative clinical setting.

Ideal applicants have a high school diploma, strong communication and organizational skills, and the ability to handle multiple priorities with discretion. Onsite location at 978 Worcester Street, Wellesley, MA.

Qualifications

• High school diploma or equivalent required.
• Previous administrative assistant or secretarial experience preferred; entry-level candidates are encouraged to apply.
• Basic understanding of office procedures (filing, copying, scanning, printing, faxing).
• Proficiency with Microsoft Office.
• Strong verbal, written, interpersonal, and customer service skills.
• Ability to manage time effectively, stay organized, and support multiple priorities.

Responsibilities

• Provide administrative and clerical support for the Orthopedics and Sports Medicine team.
• Answer and direct phone calls, greet callers and visitors, and respond to routine inquiries with professionalism.
• Manage calendars, schedule appointments, coordinate meetings, and help organize itineraries.
• Prepare correspondence, reports, meeting minutes, documents, spreadsheets, and presentations.
• Maintain department files, records, incoming mail, and email communications.
• Support departmental operations while handling sensitive, complex, or confidential information appropriately.
• Use Microsoft Office and standard office equipment to complete daily administrative tasks accurately and efficiently.

Skills

Verbal communication

Written communication

Interpersonal skills

Customer service

Time management

Organization

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Mass General Brigham’s Newton-Wellesley Hospital is seeking a full-time Administrative Assistant to support the Orthopedics and Sports Medicine team. You will manage calendars, schedule appointments, answer calls, and prepare documents in a collaborative clinical setting.

Ideal applicants have a high school diploma, strong communication and organizational skills, and the ability to handle multiple priorities with discretion. Onsite location at 978 Worcester Street, Wellesley, MA.