Orthopedic Surgery Admin Coordinator: Scheduling & Projects

Beth Israel Lahey Health; United States; On-site; USD 34,000 - 47,000; Full time

Job summary

Beth Israel Lahey Health is looking for an experienced administrative coordinator to support two busy orthopedic surgeons and the leadership team. The role includes handling complex scheduling, travel arrangements, and confidential correspondence.

You will prepare meetings, compile data, edit documents, and help improve workflows in a fast-paced hospital setting. Strong Microsoft Office skills, 3-5 years of experience, and a high school diploma (associate's preferred) are required.

Qualifications

• High School diploma or GED required. Associate’s degree preferred.
• 3-5 years related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications.

Responsibilities

• Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation.
• Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
• Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work.
• Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.
• Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.
• Compiles, analyzes and summarizes data from multiple sources to create detailed complex documents, reports and high-level presentations.

Skills

Microsoft Office proficiency

Education

High School diploma or GED

Associate's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

Beth Israel Lahey Health is looking for an experienced administrative coordinator to support two busy orthopedic surgeons and the leadership team. The role includes handling complex scheduling, travel arrangements, and confidential correspondence.

You will prepare meetings, compile data, edit documents, and help improve workflows in a fast-paced hospital setting. Strong Microsoft Office skills, 3-5 years of experience, and a high school diploma (associate's preferred) are required.