Order Processor

Maine; Augusta (ME); On-site; USD 35,000 - 49,000; Full time

Job summary

An established industry player is seeking an Inventory & Property Associate I to join their dynamic team. This role involves managing supply ordering and inventory tracking for a vital department that supports public health initiatives. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to work independently. You'll be part of a collaborative environment, contributing to essential projects that impact the health and safety of the community. If you're passionate about making a difference and thrive in a fast-paced setting, this opportunity is perfect for you.

Benefits

Paid Holidays

Sick Leave

Vacation

Health Insurance

Dental Insurance

Retirement Contributions

Parental Leave

Wellness Programs

Qualifications

• Experience in office support with knowledge of inventory management principles.
• Ability to use independent judgment in handling work exceptions.

Responsibilities

• Manage supply ordering and inventory tracking with precision.
• Sort and match packing slips and invoices, ensuring accuracy.

Skills

Inventory Management

Communication Skills

Attention to Detail

Organizational Skills

Analytical Skills

Problem-Solving Abilities

Microsoft Office Proficiency

Education

Experience in Office Support

Education in Administrative Support

Tools

Database Management

Computerized Inventory Control Systems

Job description

Location: Augusta, Maine, United States

Department of Health and Human Services (DHHS) - Inventory & Property Associate I

Opening Date: May 8, 2025
Closing Date: May 21, 2025

Job Class Code: 6530
Grade: 11 (Admin)
Salary: $35,443.20 – $48,921.60 per year
Position Number: 02000-3935

The Maine Health and Environmental Testing Laboratory (HETL) Finance Team is seeking an Inventory & Property Associate I to manage supply ordering, inventory tracking, and processing with precision. HETL conducts analytical testing of clinical, environmental, and forensic samples to provide data for public and environmental health monitoring, informing policy and emergency responses statewide.

Core Responsibilities:

• Sort and match packing slips and invoices, verify and reconcile against vendor statements
• Enter capital equipment into databases
• Respond to vendor inquiries regarding account balances
• Create requisitions, purchase orders, and delivery orders as needed
• Maintain a computerized inventory control system
• Type routine business documents such as form letters and memos
• Collaborate with management on projects
• Work independently on delegated tasks
• Identify inaccuracies in vendor databases
• Maintain an organizational supply request spreadsheet
• Fulfill supply requests
• Support laboratorians with HETL orders
• Facilitate proper sample distribution within the laboratory

Minimum Qualifications:

Experience or education in office and administrative support demonstrating:

• Knowledge of inventory and property management principles for complex inventory operations
• Ability to use independent judgment handling work exceptions

All positions in this classification assume the qualifications of: Inventory and Property Assistant.

Preferred Candidates Will Also Have:

• Excellent oral and written communication skills
• Strong attention to detail
• Organizational, analytical, and mathematical skills
• Self-motivation and problem-solving abilities
• Knowledge of inventory management techniques
• Ability to establish effective working relationships
• Proficiency in Microsoft Office and database entry
• Ability to work with managers and staff on outreach materials

Thinking about applying?

Research shows that historically excluded communities may hesitate to apply unless they meet every requirement. We encourage you to apply and share how your experience and passion set you apart.

Agency Information:

The Department of Health and Human Services (DHHS) promotes health, safety, resilience, and opportunity for Maine residents. It provides health and social services to about a third of the population, oversees healthcare providers, and operates psychiatric hospitals.

The Maine CDC, part of DHHS, aims to develop services that protect and promote the health of Maine citizens.

Application Information:

For more details, contact Nathan Martin, Business Manager II, at [phone].

To apply, upload a resume and cover letter in PDF format. For a paper application, contact [e-mail].

Benefits of Working for the State of Maine:

Our benefits include paid holidays, sick leave, vacation, health and dental insurance, retirement contributions, parental leave, and wellness programs. We support a healthy work-life balance and an inclusive workplace culture.

We are committed to equal opportunity employment and creating an inclusive environment for applicants of all backgrounds. Reasonable accommodations are provided upon request.

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